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Data Systems Specialist
Job Location:
Job Location:
Susanville, CA - USA
Hourly Salary:
USD 22 - 22
Hourly Salary:
Posted:
25 October 2026 (9 hours ago)
Posted:
Application Deadline:
22 January 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job Summary
Job Summary
Under the general direction of the District Superintendent and Chief Business Official the Data Systems Specialist works closely with the Chief Business Official school site Secretaries and Administration in completing required state federal and local reporting and maintenance of district data and information platforms/systems. This position performs routine to moderately complex data entry and processes and maintains statistical records. The Data Systems Specialist performs skilled work in the development and maintenance of a variety of databases but mainly SchoolWise SIS (Student Information System) CALPADS (California Longitudinal Pupil Achievement Data System) and SEIS (Special Education Information System) and all related components; assists users of SchoolWise SIS in resolving technical problems including the accuracy timeliness and completeness of attendance-related reporting; performs related support for all sites and programs; assists in the administration of the attendance information system including ongoing enhancement and upgrades to existing systems; performs essential job duties and responsibilities and other related work as may be required. During the regular course of work employees may have access to or gain information regarding privileged information. Privileged information may include student and/or parent information as well as information regarding fellow employees. It is a strict condition of employment that the Program Support Coordinator maintains absolute confidentiality and releases no information regarding students staff or families in compliance with FERPA California privacy laws and district policy.
Requirements / Qualifications
Two (2) or more years of database support work in a like position and responsibilities with a minimum of direct supervision. Two (2) or more years of attendance-related experience at a school site or school district office level; Student Information System and CALPADS experience preferred. Interpersonal skills using tact patience and courtesy. Education equivalent to the completion of the twelfth grade. Ability to type 45 wpm
SPECIAL LICENSES OR CERTIFICATESMust possess and maintain a valid California Class C Drivers license and a satisfactory driving record. TB test clearance and Criminal Justice Fingerprint Clearance.
Requirements / Qualifications
Two (2) or more years of database support work in a like position and responsibilities with a minimum of direct supervision. Two (2) or more years of attendance-related experience at a school site or school district office level; Student Information System and CALPADS experience preferred. Interpersonal skills using tact patience and courtesy. Education equivalent to the completion of the twelfth grade. Ability to type 45 wpm
SPECIAL LICENSES OR CERTIFICATESMust possess and maintain a valid California Class C Drivers license and a satisfactory driving record. TB test clearance and Criminal Justice Fingerprint Clearance.
Comments and Other Information
EMPLOYMENT STANDARDSTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. The knowledge and skill requirements are representative of essential duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the of:-Comprehensive knowledge of California educational reporting structures including CALPADS (Fall 1 Fall 2 EOY I-IV) -Familiarity with CBEDS OPUS-CDS and SEIS platforms.-Deep operational understanding of state attendance accounting practices for P1 P2 and Annual Attendance Reporting. -Understanding of complex education laws rules and district policies to apply them with sound judgment.-Absolute commitment to discretion and confidentially when handling sensitive student and personnel information in accordance with FERPA guidelines.-Demonstrated mastery of the SchoolWise Student Information System.-Proficiency in Microsoft Office applications (particularly Excel skills for data extraction and importing).-Technical aptitude to quickly diagnose and resolve database user issues. -Competence in general office practices equipment usage and precise mathematical computations. -Mastery of business English professional letter writing and professional telephone techniques. Ability to: -Perform complex technical tasks and manage multiple high-stakes projects independently.-Capacity to work efficiently under pressure with minimal direction amid constant interruptions.-Exceptional interpersonal skills to build effective working relationships with District Administration District Office staff site Secretaries parents guardians and district families.-Consistent demonstration of tact patience courtesy and discretion in all FUNCTION OF THIS POSITION:-Assists users in resolving related technical problems regarding the District Student Information System;-Enter or oversee the entry of new data into databases;-Monitor and maintain District attendance records to accurately report the P1 P2 and Annual Attendance Reports;-Prepare reports from databases as required by District staff and mandated in Federal and State programs;-Instruct District personnel in data entry policies and procedures at all District Sites traveling between sites as needed;-Use manual or automated techniques to enter data into databases;-Consult with District Administration to develop efficient mechanisms for gathering and compiling data;-Generate a variety of reports from District databases as required;-Assist with integrating and standardizing data related to the District Student Information System;-Train District staff on SchoolWise SIS and all related components;-Maintain accurate information in the District Student Information System;-Maintain CALPADS and submit data uploads resolve issues/errors and coordinate data collection for submissions of state-mandated district reporting for CALPADS Fall 1 Fall 2 and End of Year I-IV and other State and Federal requirements ensuring accuracy and integrity. -Generate information statistics and reports as requested according to established timelines;-Submission of CBEDS data to the California Department of Education; -Acts as Districts Physical Fitness Coordinator;oCoordinates state federal and district mandated testing within the district oCreate and maintain rosters for administrators and teachers to input students scores/performances-OPUS-CDS (Update District/School Data);-Civil Rights Data Collection (CRDC) Federally Mandated District and School Reporting;-Ordering Annual Notifications to Parents and Students;-Track suspensions for EOY reporting in CALPADS;-Reconcile and submit attendance accounting reporting: P1 P2 and Annual;-Enroll students in ELOP create ELOP attendance rosters input ELOP attendance and snacks into SchoolWise SIS daily -Compile data for Homeless/Foster Youth Reporting;-Website postings and maintenance;-Prepare SchoolWise SIS online student enrollment and registration packet-Coordinate with LCOE technology department on software program syncs;-Maintain accurate SchoolWise SIS data serving as the primary lead for staffing updates teacher class assignments student course enrollments and program tracking; -Process alternate income forms and housing questionnaires;-Manage the CEP application and renewal process;-Compile direct certification data and foster youth data monthly; -Administer the SUN Bucks (Summer EBT) program ensuring the processing of Universal Benefit Applications (UBAs) checking Alternative Income Form alignments and updating accurate student mailing addresses for card issuance; -Prepare and administer the annual SUN Bucks verification report including auditing the federally mandated sample pool of approved applications gathering household documentation and uploading final results to state data collection portals; ADDITIONAL DUTIES-Greet visitors provide information and direct them to the appropriate party. -Work collaboratively with the public and participate in designated committees when required.-Exercise high levels of discretion and sound judgment when discussing issues with the public and fellow employees. -Compose professional documents including specialized reports and formal business letters.-Perform special studies and prepare detailed reports aimed at staff or procedural improvement as assigned.-Maintain rigorous internal auditing practices and ensure precise record-keeping procedures or techniques. -Assist with document preparation for annual financial audits and compile other compliance documentation as needed. -Attend and actively participate in mandatory meetings instructional trainings and a variety of professional development activities. -Perform other related duties as assigned. PHYSICAL REQUIREMENTSIncorporated within one or more of the previously mentioned essential functions of this job description are the following essential physical than 25%25 50%51 75% Frequent76%4Ability to work at a desk conference table or in meetings of various configurations.3 Ability to stand for extended periods of time4 Ability to see for purposes of reading printed matter.4 Ability to hear and understand speech at normal levels4 Ability to communicate so others will be able to clearly understand normal conversations.3Ability to bend and twist stoop kneel run and crawl.2Ability to lift 50 pounds.2Ability to carry 25 pounds.4Ability to operate office equipment including computers and printers.4Ability to reach in all directions.
Comments and Other Information
EMPLOYMENT STANDARDSTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. The knowledge and skill requirements are representative of essential duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the of:-Comprehensive knowledge of California educational reporting structures including CALPADS (Fall 1 Fall 2 EOY I-IV) -Familiarity with CBEDS OPUS-CDS and SEIS platforms.-Deep operational understanding of state attendance accounting practices for P1 P2 and Annual Attendance Reporting. -Understanding of complex education laws rules and district policies to apply them with sound judgment.-Absolute commitment to discretion and confidentially when handling sensitive student and personnel information in accordance with FERPA guidelines.-Demonstrated mastery of the SchoolWise Student Information System.-Proficiency in Microsoft Office applications (particularly Excel skills for data extraction and importing).-Technical aptitude to quickly diagnose and resolve database user issues. -Competence in general office practices equipment usage and precise mathematical computations. -Mastery of business English professional letter writing and professional telephone techniques. Ability to: -Perform complex technical tasks and manage multiple high-stakes projects independently.-Capacity to work efficiently under pressure with minimal direction amid constant interruptions.-Exceptional interpersonal skills to build effective working relationships with District Administration District Office staff site Secretaries parents guardians and district families.-Consistent demonstration of tact patience courtesy and discretion in all FUNCTION OF THIS POSITION:-Assists users in resolving related technical problems regarding the District Student Information System;-Enter or oversee the entry of new data into databases;-Monitor and maintain District attendance records to accurately report the P1 P2 and Annual Attendance Reports;-Prepare reports from databases as required by District staff and mandated in Federal and State programs;-Instruct District personnel in data entry policies and procedures at all District Sites traveling between sites as needed;-Use manual or automated techniques to enter data into databases;-Consult with District Administration to develop efficient mechanisms for gathering and compiling data;-Generate a variety of reports from District databases as required;-Assist with integrating and standardizing data related to the District Student Information System;-Train District staff on SchoolWise SIS and all related components;-Maintain accurate information in the District Student Information System;-Maintain CALPADS and submit data uploads resolve issues/errors and coordinate data collection for submissions of state-mandated district reporting for CALPADS Fall 1 Fall 2 and End of Year I-IV and other State and Federal requirements ensuring accuracy and integrity. -Generate information statistics and reports as requested according to established timelines;-Submission of CBEDS data to the California Department of Education; -Acts as Districts Physical Fitness Coordinator;oCoordinates state federal and district mandated testing within the district oCreate and maintain rosters for administrators and teachers to input students scores/performances-OPUS-CDS (Update District/School Data);-Civil Rights Data Collection (CRDC) Federally Mandated District and School Reporting;-Ordering Annual Notifications to Parents and Students;-Track suspensions for EOY reporting in CALPADS;-Reconcile and submit attendance accounting reporting: P1 P2 and Annual;-Enroll students in ELOP create ELOP attendance rosters input ELOP attendance and snacks into SchoolWise SIS daily -Compile data for Homeless/Foster Youth Reporting;-Website postings and maintenance;-Prepare SchoolWise SIS online student enrollment and registration packet-Coordinate with LCOE technology department on software program syncs;-Maintain accurate SchoolWise SIS data serving as the primary lead for staffing updates teacher class assignments student course enrollments and program tracking; -Process alternate income forms and housing questionnaires;-Manage the CEP application and renewal process;-Compile direct certification data and foster youth data monthly; -Administer the SUN Bucks (Summer EBT) program ensuring the processing of Universal Benefit Applications (UBAs) checking Alternative Income Form alignments and updating accurate student mailing addresses for card issuance; -Prepare and administer the annual SUN Bucks verification report including auditing the federally mandated sample pool of approved applications gathering household documentation and uploading final results to state data collection portals; ADDITIONAL DUTIES-Greet visitors provide information and direct them to the appropriate party. -Work collaboratively with the public and participate in designated committees when required.-Exercise high levels of discretion and sound judgment when discussing issues with the public and fellow employees. -Compose professional documents including specialized reports and formal business letters.-Perform special studies and prepare detailed reports aimed at staff or procedural improvement as assigned.-Maintain rigorous internal auditing practices and ensure precise record-keeping procedures or techniques. -Assist with document preparation for annual financial audits and compile other compliance documentation as needed. -Attend and actively participate in mandatory meetings instructional trainings and a variety of professional development activities. -Perform other related duties as assigned. PHYSICAL REQUIREMENTSIncorporated within one or more of the previously mentioned essential functions of this job description are the following essential physical than 25%25 50%51 75% Frequent76%4Ability to work at a desk conference table or in meetings of various configurations.3 Ability to stand for extended periods of time4 Ability to see for purposes of reading printed matter.4 Ability to hear and understand speech at normal levels4 Ability to communicate so others will be able to clearly understand normal conversations.3Ability to bend and twist stoop kneel run and crawl.2Ability to lift 50 pounds.2Ability to carry 25 pounds.4Ability to operate office equipment including computers and printers.4Ability to reach in all directions.
Required Experience:
IC
