Cte, Program Project Specialist I

Perform specialized work in the area creating managing databases and reports related to Career Technical Student Organizations (CTSOs) and various CTE programs that support the CTSO.
Occasional in-state and rare out-of-state travel is required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Compile programmatic data reports to meet requested needs of the CTSO State Advisor and/or CTE unit
Maintain website to ensure the CTSO web page is updated and posted in a timely manner
Update and maintain conferences flyers and guideline materials
Perform administrative duties that support the CTSO State Advisor; CTSO activities inclusive of but not limited to phone management email and schedule assistance maintaining records generating reports etc.
Assist the planning and coordination of meetings and conferences including travel policies and procedures printing policies and procedures
Develop implement and manage a procedure for identifying need ordering disseminating storing and keeping constant inventory of supplies for the CTSO
Conduct necessary research to answer investigative inquiries to internal and external customers
Develop procedures as directed and/or needed for the CTSO in cooperation with CTE unit Deputy Associate Superintendent (DAS) Supervisor and the CTSO State Advisor
Provide project management support in travel procurement federal and state reporting database management and research for various programs in education and the CTSO
Coordinate long range planning efforts for training events and sessions for the various CTE programs in education and the CTSO State Advisor.
Prepare materials maintain database and distribute PD certificates for all CTSO trainings
Provide support and documentation to ensure CTE programs are approved to have a CTSO

Knowledge in:
Letter and memo composition
Common mathematical calculations utilized in spreadsheets/data analysis
English grammar and punctuation
Understanding of contract and other agreements
Applicants must have administrative experience.
Applicants must have a valid Arizona Fingerprint Clearance Card or the ability to obtain one prior to employment start date.

Skills in:
Establishing and maintaining effective working relationships
Written communication skills for a business environment
Web-based communication skills
Oral business communication skills
Organizing implementing and coordinating multiple activities at the same time
Note taking and interpretation of notes
Proofreading
Word processing data management and document preparation (graphics publishing and presentation programs)
Strong mathematical and data analysis abilities with a high attention to detail
Positive work environment skills
Extensive knowledge of Microsoft Office programs (Excel Outlook Word & PowerPoint)

Ability to:
Establish and maintain effective working relationships
Plan coordinate analyze and establish priorities
Develop effective operating procedures
Organize implement and coordinate multiple projects simultaneously
Analyze data within associated reports
Follow supervisory instructions
Work independently
Detail oriented work
Work in a team and contribute to the outcomes

Preference will be given to those applicants with knowledge of Career and Technical Education rules regulations operating and monitoring procedures.

Applicants must have a valid Arizona Fingerprint Clearance Card or the ability to obtain one prior to employment start date.

Offers are contingent upon successful completion of all background and reference checks required documents and if applicable a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:

Affordable medical dental life and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
Ten paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Sick time accrued at 3.70 hours bi-weekly
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Deferred compensation plan
Wellness plans

Learn more about the Paid Parental Leave programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment subject to waiting period. On or shortly after your first day of employment you will be provided with enrollment instructions and effective date.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling or emailing Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

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