Correspondence Analyst
Job Location:
Arlington, TX - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
This position is in the Washington Headquarters Services (WHS) Executive Services Directorate (ESD) Correspondence Management Division (CMD) Records and Logistics Branch (RLB). The Division provides critical administrative support and executive staff assistance to the Secretary of War (SecWar) the Deputy Secretary of War (DepSec) the Department of War Executive Secretary (ExecSec) and their immediate senior staffs.
Incumbent typical work assignments may include the following:
- Receive analyze and process high-visibility correspondence (including White House Congressional and public inquiries) directed to executive leadership utilizing task management systems (e.g. CATMS) to assign appropriate action offices required coordinators and suspense dates.
- Monitor the status of assigned executive actions enforce compliance with established deadlines review the work of other analysts and produce complex audit reports to identify bottlenecks and drive business process improvements.
- Oversee the safekeeping digitization indexing and archiving of official executive records and digital libraries (Chronicle of Tenure) ensuring strict compliance with National Archives and Records Administration (NARA) mandates and facilitating records retirement (SF 135).
- Serve as the primary focal point for customer service and accountable official mail prioritizing urgent or special-handling materials and conducting specialized records research to support Freedom of Information Act (FOIA) requests Presidential Libraries and task forces.
- Serve as the technical lead and systems administrator for the enterprise correspondence control system; manage data transfers evaluate image capture hardware/software provide user training and oversee the development and content management of the divisions websites and digital portals.
- U.S. Citizenship is required
- Males born aftermust be registered or exempt from Selective Service (see be required to successfully complete a probationary/trial period
- Must be determined suitable for federal employment
- Required to participate in the direct deposit program
- This position is subject to pre-employment and random drug testing
- This position is subject to the DoD Military Spouse Priority Placement Program
- This position requires you to obtain and maintain a Top-Secret security clearance with Sensitive Compartmented Information (SCI) and Special Access Program (SAP) components
- The incumbent may be required to work other than normal duty hours which may include evenings weekends and/or holidays
In order to qualify for this position you must meet the requirements described below.
You may qualify at the GS-12 level if you fulfill the following qualification requirement:
One year of specialized experience equivalent to the GS-11 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your experience:
- Analyzing complex high-visibility correspondence (such as White House Congressional or public inquiries) to determine and assign the Office of Primary Responsibility (OPR); and
- Monitoring suspense dates utilizing an enterprise correspondence and task management system (e.g. CATMS or TMT); and
- Digitizing indexing and archiving official records into electronic databases in compliance with DoW Guidance and National Archives and Records Administration (NARA) mandates.
Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). You will receive credit for all qualifying experience including volunteer experience.
All qualifications and education requirements must be met by the closing date of this announcement and clearly documented in your resume. Your resume may not exceed two (2) pages. For qualifications determinations it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the duration of your creditable experience for qualification requirements you will be removed from consideration.
Read more about what should I include in my federal resume at DUTY SERVICE MEMBERS: Federal agencies treat active duty service member as veterans disabled veterans and preference eligible when they submit as part of their application package a certification of active service in lieu of a DD-214 indicating the service member is otherwise eligible and will be discharged or released within 120 days from the date of submission.. A certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. This certification must include your rank dates of active duty service type of discharge and character of service (i.e. honorable) and date any terminal leave will begin. It must be signed by or by direction of the adjutant personnel officer or commander of your unit or higher headquarters. Active duty members that fail to provide a valid certification of service with their initial application will be found not eligible. Members may be appointed before the effective date of their military retirement/separation if they are on terminal leave.
Current or Former Political Appointees: Agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level. If you are currently or have been within the last 5 years a political Schedule A Schedule C or Non-career SES employee in the executive branch you MUST disclose that to the Human Resources Office.
Time-in-grade requirements must be met by the closing date of this announcement and clearly documented in your resume.
Education cannot be substituted for experience.
Probationary Periods: As a condition of employment for accepting this position you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:
- your performance and conduct;
- the needs and interests of the agency;
- whether your continued employment would advance organizational goals of the agency or the Government; and
- whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e. physical or mental) covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position after notification of the adjudication of your request you will receive an email invitation to complete the USA Hire Competency Based Assessments based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.
Reemployed Annuitants: Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants (DODI 1400.25 volume 300). Under the provisions of 5 USC 3110 an individual may not be appointed into a position if the position is under the supervisory chain of command of a relative.
Additional vacancies may be filled by this announcement.
Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Experience:
IC
