Corporate Executive Assistant

COMPANY OVERVIEW:
Balchem is committed to making the world a healthier place by delivering trusted innovative and science-based solutions for the health and nutritional needs of the world. Balchem employs approximately 1400 employees worldwide who provide the service quality and technology that enables our customers to win with their customers. We have built a reputation for delivering results to all of our stakeholders. Founded in 1967 Balchem a Maryland corporation became a publicly-traded company in 1970 and is listed on Nasdaq under the symbol BCPC. Our corporate headquarters is located in Montvale New Jersey and we have a broad network of sales offices manufacturing sites and R&D centers primarily located in the U.S. and Europe. The Company consists of three business segments: Human Nutrition and Health Animal Nutrition and Health and Specialty Products.

POSITION SUMMARY:
The Executive Assistant will provide confidential high-level administrative operational and strategic support to several senior leaders across various departments (HR Legal Commercial) in our corporate headquarters. Key responsibilities include complex multi-executive calendar management international travel coordination high-volume inbox management handling mail correspondence acting as a central liaison to stakeholders supporting Board-related matters and assisting with event coordination. This role will also serve as a back-up to the Executive Assistant to our CEO and CFO including as a backup to the corporate paralegal regarding compliance trainings.

ESSENTIAL FUNCTIONS:
Manage complex competing calendars for multiple senior leaders resolving conflicts and prioritizing meetings based on business impact.
Serve as the primary point of contact screening calls triaging inboxes and drafting correspondence on behalf of leaders.
Coordinate complex domestic and international travel including detailed itineraries flights accommodation and ground transportation.
Create edit and proofread presentations reports and spreadsheets using MS Office/G-Suite.
Assist with Board-related matters as needed.
Assist with administration/management of compliance trainings as needed.
Plan team onsite and offsites board meetings and special projects.
Process expense reports invoices and manage office supplies or operations.
Use independent judgment and initiative to respond to prepare and direct correspondence to internal/external parties
Participate in special projects as determined by functional leaders in HR Legal and other departments
Follow and enforce all safety policies and procedures including use of safety equipment (PPE) and equipment safeguards; Work to advance and promote the safety culture of the site
Other duties as assigned

REQUIREMENTS:
Demonstrates sensitivity and discretion regarding confidential information
Bachelors degree desired plus 7-10 years executive level administration experience
Use considerable judgment and discretion in completing work assignments
Ability to set priorities and handle multiple situations and projects
Self-directed and motivated; tactful reliable flexible and organized
Excellent interpersonal skills with strong customer service orientation
Excellent writing skills including the ability to edit and proofread with precision
Position requires extensive computer research and analytical skills including on-line research techniques
Complete understanding and advanced skill level of various computer software packages (Microsoft PowerPoint Excel etc.)
Strong attention to detail
Ability to learn/understand business of the company to direct inquires to appropriate parties
Position requires professional telephone skills to deal with very senior executives of other companies
Professionalism integrity and sound judgment

WORKING CONDITIONS:
Work is mostly sedentary
Light lifting and moving of items may be required

The salary range for this position is between $90000 - $115000 depending upon experience.

Balchem is committed to a workplace culture that values and promotes diversity inclusion equal employment opportunities and a work environment free of harassment and hostility.

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Required Experience:

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