Corporate Event Coordinator

OverviewThe Corporate Events Coordinator owns the coordination and execution of LWCCs agent-facing and flagship corporate events ensuring each reflects the LWCC brand consistently and drives pride of association. This is a part-time coordination is the roles primary function; the Coordinator also oversees LWCCs promotional items and supports the Agency Relations team as capacity allows.A successful Events Coordinator enjoys the operational craft of executing high-quality events is highly organized and detail-oriented service-minded and thrives coordinating many moving parts across departments and Responsibilities and PrioritiesEvent coordination and executionThe Coordinator leads and coordinates 20 distinct events and initiatives annually across Agency Relations and MarComm plus ongoing agent entertainment and hosting across the LSU home schedules for football baseball and basketball and select industry conferences. Generally includes events such as the below while remaining flexible to evolving event strategies and needs:Agency Relations events and agent entertainment: Agency Council APEX and SEP committee meetings; the annual agent incentive trip; CompAcademy for Agents (and a potential CompAcademy 201); the Louisiana Loyal Leadership Summit; the Agent Tailgate; Agent Coffee Talk; agent-oriented webinars; in-agency agent education (EXCHANGE); agent industry conferences (Big I PIA and others); and agent hosting at LSU sporting events (baseball football and mens and womens basketball).MarComm events: the Speaker Series benefiting the Kids Chance Scholarship Program; the Louisiana Loyal Service Project (12 annually in partnership with First Tuesday); OneDay; and the annual employee event duties:Provide the seamless delivery and execution of all assigned events ensuring each achieves its established strategy and the project management of events including setting dates with consideration for internal and external conflicts; confirming a shared strategy and goals before execution; building comprehensive event plans in the teams project-management system; delegating tasks; proactively updating stakeholders on status and needs; scheduling planning and post-mortem meetings; coordinating creative deliverables with LWCCs Graphic Designer; building runs-of-show; and coordinating with other departments with a vested interest in each event registration including registration software and reporting and monitor registration to determine when follow-up is needed and whether the event is attracting the desired travel coordination for events requiring travel including air and ground transportation hotel booking food and beverage and activities financial duties including contributing to detailed event budgets monitoring budget execution processing refunds and completing post-event financial event logistics and space including layout concepting space reservation with Facilities IT/AV requirements external vendors (rentals entertainment décor) menu and food-and-beverage execution and environmental signage décor and on-site coordination including registration customer-service fulfillment food-and-beverage and AV delivery security liaison and sponsorship and maintain relationships with vendors and own LWCCs event vendor contact LWCCs Lead Communications Specialist with event-related pieces including the promotions plan internal and external emails program and handout content and scripts and talking stewardship opportunities including post-event surveys testimonial solicitation and thanking items and swag managementCoordinate promotional items for stakeholders including sourcing vetting quality control and making final swag inventory across Agency Relations and MarComm needs facilitating economies of the annual LWCC employee Pop-Up shop collaborating with IT and Finance to execute the core events function and as capacity allows the Coordinator supports the Agency Relations team by helping coordinate and execute existing and new agent-facing programs and contributes ideas to improve them to better meet agent needs and company Skills and QualitiesStrong project-management and organizational skills with the ability to manage multiple events simultaneouslyStrong interpersonal and communication skills and a customer-service orientationStrong attention to detail and the ability to multitask and prioritizeVendor- and budget-management abilityAdaptive and resourceful comfortable coordinating across departmentsProficiency in Microsoft Office; familiarity with Basecamp desired but not requiredInterest in the workers compensation business; willingness to learn LWCC systemsPersonal-development focused with a desire to grow within the organizationEducation and ExperienceBachelors degree in marketing business communications or a related field or four years of relevant experienceExperience in event coordination and/or a customer-facing role preferredInterest in the property and casualty insurance industry preferably workers compensationEntry-level candidates with strong organizational analytical and relationship skills and a desire to grow will be considered