Coordinator, Regulatory Affairs

JOB RESPONSIBILITIES

• Create ingredient listings and registration documentation (ie. Formulas Specifications CFS)
• Compile international registration documents and submit for relevant markets (EU UK USA SEA China)
• Complete registration notification process for new cosmetic formulas to be offered in USA Canada EU UK.
• Maintain PIF completion tracker partnering with key contacts to ensure all PIF documents are uploaded prior to product launch.
• Conduct first-pass review of packaging copy for compliance and flag issues.
• Review artworks against regulatory checklists to ensure global regulatory compliance
• Track updates to ingredient restrictions and maintain portfolio status in monitoring tool
• Support customer care with draft responses to regulatory/product inquiries
• Coordinate Cosmetovigilance activities including case intake tracking and follow up.
• Maintain templates trackers SOPs and checklists.
• Escalate regulatory risks gaps and urgent issues to the Regulatory Affairs Senior Manager in a timely manner.

What you will learn in the first 6 months:

• Gain a comprehensive understanding of freshs internal regulatory processes systems and documentation workflows.
• Develop working knowledge of freshs global product portfolio and the regulatory requirements applicable across key markets.
• Meet cross-functional partners and start to build familiarity with collaboration processes.
• Learn how to manage and track global product registration timelines and documentation.
• Become proficient in artwork review.

What you will achieve in 12 months:

• Successful execution of registration requirements across all markets meeting applicable timelines with minimal oversight.
• Contribute to process improvement initiatives within the Regulatory Affairs team bringing forward proactive recommendations for more efficient ways of working.

Physical Requirements:

• Must be able to remain in a stationary position on average of 7.5 hours/day.
• Light to moderate lifting may be required.
• While performing the duties of this job the employee may be regularly required to stand sit reach stoop kneel and operate a computer telephone and keyboard.

Qualifications :

PROFILE

You have:

• 0-2 years of experience in Regulatory Affairs; cosmetics industry preferred
• Working knowledge of US EU and SEA Cosmetic Regulations
• Exceptional organizational skills and attention to detail
• Familiarity with other relevant non-cosmetic regulations (chemistry packaging environment etc.)
• Strong project management skills
• Strong written and verbal communication skills
• Ambition to learn more and a curious mindset
• Passion for the beauty and skincare industry
• A Skys the Limit mentality
• You have advanced skills in Microsoft Suite (Excel Word PowerPoint) Cognos and Adobe
• Bachelors degree in a scientific field
• French and/or Mandarin language (preferred not required)

Additional Information :

WHAT WE OFFER YOU

Training & Development and Culture

• Fresh and LVMH Sponsored Trainings and Workshops for Personal and Professional Development
• Opportunities for networking and building relationships with LVMH Community and Network
• Opportunities to join internal communities: DEIB Council Sustainability Champions LVMH Employee Resource Groups

Mental Health Support

• Free professional consultation referrals and counseling through the Employee Assistance Program (EAP)
• Free 24/7 confidential mental health support

Paid Time Off and Flexibility

• Flexible paid time off policy inclusive of Summer Fridays

Fertility and Family Planning

• Fertility Services Maternity and Newborn Support Adoption and Surrogacy Assistance including cryopreservation when part of fertility treatment
• Paid Parental Leave (Inclusive of Maternity Paternity Adoption Surrogacy) at eligibility
• Travel & lodging for those who cant access care
• Back-up dependent Care and Tutoring

Fresh and LVMH Perks and Discounts

• Fresh In-Store Discounts and Gratis
• LVMH Group Friends and Family Sales across all divisions within LVMH: Wines and Spirits Watches and Jewelry Perfumes and Cosmetics Fashion and Leather Goods etc.
• Pre-Tax Commuter Benefits through Wage Works
• Additional Health Club Discounts Sporting/Entertainment Ticket Discounts Insurance Discounts (Pet renters home)

Health Care

• Medical dental and vision

Retirement and Additional Benefits

• 401k with Company Match Additional Employer Contribution at eligibility

Fresh provides equal employment opportunities to all employees and applicants without regard to race color religion religious creed national origin ancestry citizenship sex gender (including gender identity and expression) pregnancy age sexual orientation physical or mental disability medical condition genetic information sexual orientation marital status familial status veteran status or any other legally protected status under applicable federal state or local laws. We are committed to fostering a professional work environment free from discrimination and harassment including discrimination and harassment based on all protected categories.

The salary range for this role is $70000 - $90000 USD.

This role is based in Jersey City NJ. 

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time