Coordinator, Programs & Events

About Us

Producers Guild of America(PGA) advocates for a thriving future for producers and the entire industry. Representing more than 8400 members across 32 unique credits in film television and emerging media PGA protects and promotes the interests of the full producing team.

PGA invests in its core values working to improve economic opportunities for producers the culture and sustainability of the entertainment industry and create more pathways into the Guild for the next generation of producers including those from underrepresented populations. PGA offers a robust array of networking opportunities free training tools mentoring and education as well as industry events including the annual ProducedByConference and PGA Awards. PGA provides the Producers Mark (p.g.a.) for feature-length productions a certification available to both members and non-members at no cost.

Ongoing efforts include PGAs groundbreaking Healthcare Initiative that calls on studios streamers and production companies to expand essential benefits for producers. PGA strongly advocates for fair financial structures employment opportunities and competitive tax incentives that support domestic production because producing is a job.

About the Role

The Coordinator Programs & Events provides vital support to the Programs & Events team across the Guilds Official Screenings Program PGA Awards-related events ProducedByConference committee-led events networking events and virtual meetings and webinars.

This role supports programs and events from initial planning through execution and post-event wrap-up coordinating registration attendee communications event logistics on-site support and program records. TheCoordinatorworks closely with members colleagues volunteers vendors and other partners to help deliver thoughtful well-organized experiences across the Guilds programming.

Key Responsibilities

• Support the planning and execution of member screenings networking events committee-led events and other programming from initial planning through post-event wrap-up.

• Coordinate event logistics including creating registration pages sending e-blast invitations managing registration lists and waitlists in real time and supporting on-site operations to ensure a seamless member experience.

• Serve as a staff representative at select in-person events and screenings providing on-site coordination and support.

• Manage event registration and attendance information and maintain accurate program records trackers and reporting.

• Support a variety of member-facing programs including committee-led events networking opportunities virtual panels and meetings and annual special events.

• Assist with the execution of PGA Awards-related events and other high-profile Guild programs throughout the year.

• Support the end-to-end attendee experience for the ProducedByConference including registration and on-site operations and assist with the coordination and oversight of event volunteers.

• Provide support across the Programs & Events department as needed adapting to shifting priorities and seasonal programming demands.

• Monitor and respond to member inquiries in a timely and professional manner ensuring questions are addressed or directed to the appropriate team member.

• Maintain a broad understanding of Guild programs and activitiestoeffectively support members and internal stakeholders.
  

About The Candidate

You are a highly organized and detail-oriented professional who enjoys supporting events programs and member experiences. You are comfortable managing multiple tasks and deadlines simultaneously and take pride in ensuring that details are handled accurately and efficiently.

You communicate professionally maintain a positive and solutions-oriented approach when priorities shift and are comfortable working in a fast-paced collaborative environment. You enjoy working with members colleagues volunteers and external partners and are willing to jump in wherever needed to help the team deliver successful programs and events.

Knowledge Skills and Experience

• Bachelors degree preferred.

• 13 years of experience in events programs administrative coordination or a related field preferred.

• Strong organizational and time-management skills with the ability to prioritize multiple assignments and meet deadlines.

• Meticulous attention to detail and a commitment to accuracy.

• Strong written and verbal communication skills.

• Professional and responsive approach to member and stakeholder inquiries.

• Ability to remain positive flexible and composed in fast-paced or stressful situations.

• Strong initiative judgment and problem-solving skills.

• Proficiency with Microsoft Office and comfort learning event database registration and collaboration platforms.

• Ability to work occasional evenings and weekends as required for events.

Core Competencies

• Plans and Aligns Planning and prioritizing work to meet commitments aligned with organizational goals

• Drives Results Consistently achieving results even under tough circumstances

• Collaborates Building partnerships and working collaboratively with others to meet shared objectives

• Interpersonal Savvy Relating openly and comfortably with diverse groups of people

• Situational Adaptability Adapting approach and demeanor in real time to match the shifting demands of different situations

Compensation Range Reporting Structure and Work Schedule

• Compensation Range:$45000-$50000commensurate with skills and experience.

• This is a full-timenon-exemptpositionthatreports to theDirector of Programs & Eventsand the Associate Director Screenings & Events

• WorkLocation& Schedule: Los Angeles CA. The Guildoperates on a hybrid schedule requiring in-office presence Tuesday through Thursday with remote work flexibility on Mondays and Fridays.
  

Benefits

• PGA offers employees medical dentaland vision coverage options.

• The Guild has 10 paid holidays per year and 2 paid personal days.

• For employees based in California monthly parking at the PGA office is paid by the Guild.
  

Our Hiring Process

As part of the application process candidates will be asked to submit a brief cover letter responding to the following prompt:

How do you see this role fitting into your broader career goals

Additionally candidates who advance to the finalstages of the hiring process may also be asked to complete a short project designed to provide additional insight into their approach skills and fit for the role.


The Producers Guild of America is an equal opportunity employer and complies with all applicable laws prohibiting discrimination. All hiring decisions are made without consideration of race color ancestry religion national origin age marital or veteran status sexual orientation disability gender or gender identity pregnancy childbirth or a related medical condition or any other characteristic protected by applicable federal state or local law.