Coordinator, Hospitality & Events
Job Location:
Charlotte, NC - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Job Description:
MKTG Sports Entertainment is looking for a Coordinator Hospitality & Events to support the planning and execution of hospitality and event programs for leading brands. This role will assist with a variety of programs including corporate hospitality client entertainment large-scale sports and entertainment events and/or corporate meetings.
This is a great opportunity for an early-career professional who is organized proactive and excited to grow within the hospitality and events industry. The Coordinator will support program logistics vendor coordination guest communications event materials and onsite execution while collaborating closely with internal teams and external partners.
Responsibilities
Support the planning and execution of corporate hospitality consumer experiences meetings and sports and entertainment events
Coordinate assigned event logistics including registration accommodations transportation food and beverage gifting and onsite experiences
Maintain project timelines workback schedules checklists and other planning documents while communicating progress and potential challenges to the team
Participate in internal client and vendor meetings; prepare agendas capture notes and distribute action items
Manage program storage units and coordinate the receipt and shipment of large-scale materials domestically and internationally including frequent trips between facilities to oversee inventory and logistics
Coordinate with venues hotels vendors and suppliers to gather information confirm details and support successful execution
Research venues vendors and industry trends and contribute ideas that support client objectives and enhance the guest experience
Draft event itineraries guest communications presentations staffing plans and post-event recaps for internal review
Coordinate event branding collateral signage and onsite materials including tracking production and delivery timelines
Support program budgets by tracking expenses processing invoices coordinating vendor payments and maintaining accurate financial documentation
Provide onsite support including guest services vendor coordination event setup and breakdown and basic troubleshooting
Assist with post-event reporting by gathering feedback documenting outcomes and contributing observations to support future improvements
Respond to client and vendor requests professionally and collaborate across teams to meet project deadlines.
Qualifications
Bachelors degree in hospitality marketing communications business or a related field preferred or equivalent professional experience
12 years of relevant experience in events hospitality experiential marketing sports or entertainment; relevant internship experience may be considered
Previous agency venue hotel event-production or hospitality experience is a plus
Strong organizational and time-management skills with the ability to balance multiple assignments and deadlines
Excellent attention to detail when managing inventory and packing labeling tracking and preparing event materials for shipment
Strong written and verbal communication skills and the ability to collaborate effectively with colleagues clients vendors and event partners
Proactive resourceful and solutions-oriented with a willingness to ask questions and seek guidance when needed
Comfortable supporting budgets invoices and other financial documentation
Proficiency in Microsoft Office; experience with event-registration or project-management platforms is a plus
Willingness to travel and work nontraditional hours including occasional evenings and weekends
Comfortable assisting with physical event setup and breakdown when needed
Theannualbase salary for this position is $42993.Placement within the salary rangeis based on a variety of factors including relevant experience knowledge skills and other factorspermittedby law.Additionally this position is eligible for discretionary incentive compensation.
Benefits available with this position include:
Medical vision and dental insurance
Life insurance
Short-term and long-term disability insurance
401k
Flexiblepaidtimeoff
At least 15paid holidays per year
Paid sickand safeleave and
Paid parentalleave.
Dentsu alsocomplieswithapplicable state and local lawsregardingemployee leave benefits including but not limited to providing time offpursuant tothe Colorado Healthy Families and Workplaces Actin accordance withits plans and policies.For more information regarding dentsu benefits please visit .
To begin the application process please click on the Apply button at the top of this job posting. Applications will be reviewed on an ongoing basis and qualified candidates will be contacted fornextsteps.
The Perks
Not only will you be joining a multi-award-winning Agency with great cultureyouwill also have the unique opportunity to collaborate with colleagues from our other offices across the globe. There is a wholeheap of benefits that come with the role- a flexible holiday package starting at20 days corporate discounts commuter benefits cell phone reimbursement and much more. Our benefit plans have your total well-being in mind and we offer an extensive list you can choose from to suit your needs
About MKTG Sports Entertainment
MKTG SE is a global agency that harnesses the power of sports and entertainment for brands.For over 20 yearsweveignited fandom andinnovatedactivation in the world ofsports and entertainment to make something worth noticing engaging likingsharingand remembering. Weleveragedeep INSIGHTS and our network of seasoned & creative team members to create IMPACT between properties fans & brands.
Today we help brands move at THE SPEED OFFANSwhich means we aim to know fans better than they know themselves.MKTG SE is a part of the broader dentsu Sports International network.
Working with us
Werean agency born of fanaticsfans of sports (yes even pickleball).
Fans of music (we sing in the shower).
Fans of data (were proud nerds).
Fans of art (from exhibitions to film).
Fans of culture (this is huge). And that means we put it all in for what we lovetruly understandingwhat fans need want feelhateand love about the brands and properties we lead.
Wereled by our core values which focus on collaboration community inspiring change pursuing excellence and celebrating bravery all of which are foundational to our culture and how we treat each other andour clients.
Werea community where you are free to be you wheregood workgets rewarded and you are truly energized by the team around you.Itsmore than just warm & fuzzies happy humans are vital to our commercial success. And together we make magic.
Inclusion and Diversity
Wereproud to be different and that starts with our people. To us representation means more than just diversity it means true equity. Wewontdefine people by their race gender sexual-orientationageor disability.Individuality is what makes us great we want everyone to bring their full self to work and create something amazing. We are constantly evaluating our practices and policiescreatingand sustaining pathways to promotion and intentional in how we create and distribute resources giving people what they need to grow.Thatswhat we care about. So whetheryourejoining us or looking to move to a different part of the business we work hard to make sure we create opportunities for everyone.We offer teammember support through flexible working arrangements and schedules that promote work/life balance along with progressive parental and caregiver programs as well as opportunities to give back to the community as part of our global social responsibility efforts.
If you have any reasonable adjustment needs arising from a disability or medical condition to fullyparticipatein the recruitment process please discuss this with our recruitment teams.
Location:
CharlotteBrand:
Mktg SportsTime Type:
Full timeContract Type:
PermanentDentsu is committed to providing equal employment opportunities to all applicants and employees. We do this without regard to race color national origin sex sexual orientation gender identity age pregnancy childbirth or related medical conditions ancestry physical or mental disability marital status political affiliation religious practices and observances citizenship status genetic information veteran status or any other basis protected under applicable federal state or local law.
Dentsu is committed to providing reasonable accommodation to among others individuals with disabilities and disabled veterans. If you need an accommodation because of a disability to search and apply for a career opportunity with us please send an e-mail toby clicking on the link to let usknow the nature of your accommodation request and your contact information. We are here to support you.
Required Experience:
IC
About Company
Dentsu is an integrated growth and transformation partner to the world’s leading organizations. Founded in 1901 in Tokyo, Japan, and now present in approximately 120 countries.
