Coordinator for Development

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial socio-economic and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty administration and staff.

Job Description:

Amherst College invites applications for the Coordinator for Development position. The Coordinator for Development is a full-time year-round position. The expected salary range for this job opportunity is: $31.25 - $32.70 per hour.

The salary offered will vary based on a number of factors including but not limited to relevant education training and experience tenure status and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information.

The Coordinator for Development is a key member of the Major and Planned Gifts team providing administrative project management and data support to the Assistant Vice President (AVP) for Development and as needed to individual Major and Planned Gifts fundraisers. The role advances Amherst Colleges fundraising priorities by helping the AVP maintain and interpret key dashboards ensure accurate and timely data and strengthen systems and processes that drive fundraiser productivity and overall fundraising performance.

Reporting to the AVP for Development the Coordinator works in close partnership with the AVP to reinforce a metrics-informed culture within Major and Planned Gifts. The Coordinator manages key data flows produces regular activity and outcome reporting and helps ensure that goals plans schedules and progress are clearly documented communicated and translated into practical tools and processes that enable fundraisers to work efficiently and addition the Coordinator provides project coordination and administrative oversight for special projects and events.

The Coordinator is a tech-minded detail-oriented self-starter who is comfortable learning and using new tools and systems. The Coordinator takes ownership of data and information coordination including entering maintaining and validating fundraising activity data in the Colleges CRM (i.e. Slate) and related systems for the AVP and as needed individual fundraisers. The Coordinator may also provide administrative and logistical support for Development events including Inside Amherst by tracking invitations and responses coordinating event details and prompting timely follow-up and next addition the Coordinator manages the AVPs calendar schedules departmental meetings and prepares agendas and materials to ensure meetings are focused productive and aligned with priorities.

Advancement staff are expected to promote a positive solutions-focused workplace culture through professional and constructive engagement in meetings collaborations and daily interactions. Advancement work also includes several all-hands-on-deck events that require occasional evening and weekend participation to support key College events includingbut not limited toReunion and Homecoming.

This position is classified as a critical support role and as such is fully in-person and not eligible for a hybrid work arrangement.

Summary of Responsibilities:

Departmental Coordination: Project & Fundraising Support

• Provide comprehensive administrative support to the AVP for Development and the Major and Planned Gifts team including managing the AVPs calendar; scheduling departmental meetings prospect strategy sessions cross-functional working groups and leadership check-ins; and preparing agendas materials and follow-up notes.

• Help sustain a metrics-driven culture by assisting the AVP in the development tracking and communication of activity and outcome goals (e.g. visits proposals dollar goals pipeline movement) and assisting in the preparation of presentations summaries and reports for internal and external audiences.

• Coordinate maintain and monitor project plans and timelines for key initiatives (e.g. campaign efforts targeted fundraising initiatives regional strategies) highlighting flagged areas of risk bottlenecks and decisions needed and tracking completion of assigned actions.

• Provide direct clerical logistical and administrative support to individual Major and Planned Gifts fundraisers as needed including scheduling meetings organizing briefing materials and assisting with follow-up tasks that keep donor activities moving forward.

• Serve as a central point of administrative contact for the Major and Planned Gifts team with colleagues in Advancement Operations the Amherst Fund Planned Giving Advancement Communications and other campus partners to align timelines expectations deliverables and shared goals.

• Support Development-specific events (such as Inside Amherst) and travel-related logistics for the AVP and gift officers including invitations and responses scheduling confirmations itineraries and prompting timely follow-up.

• Enter maintain and update data related to fundraising activities (e.g. visits contacts proposals stages ratings) in the CRM (i.e. Slate) on behalf of the AVP for Development and as needed individual fundraisers with a high degree of accuracy and timeliness.

• Run format and distribute regular and ad hoc reports and dashboards on fundraising activity and results; assist with list pulls segmentation and data checks; and partner with Advancement Operations and other data-focused colleagues to ensure information is reliable and actionable.

• Help ensure that data standards and business processes are understood and followed by the Major and Planned Gifts team reinforcing best practices identifying opportunities for process improvement and supporting consistent use of the CRM.

• Serve as a tech-minded resource to the team by learning and adopting new tools (e.g. CRM features collaboration platforms data visualization or project management tools) and helping colleagues use them effectively.

This role may provide occasional front-desk coverage for the Advancement Office including greeting visitors and answering calls.

Qualifications:

• Associates Degree.

• A minimum of 3 years of professional experience in an administrative project management development or related role; experience in higher education or advancement/fundraising is preferred but not required.

• Demonstrated ability to coordinate multiple projects and deadlines simultaneously with strong organizational skills a proactive mindset and the ability to work effectively within and across teams.

• Comfort working with data and technology including experience with databases or CRMs (preferably in a fundraising or constituent management context) and proficiency with standard office software (e.g. Microsoft Office Google Workspace).

• Strong written and verbal communication skills with the ability to create clear concise materials and effectively convey information to diverse audiences.

• High level of discretion and professionalism when working with confidential information and high-level donors volunteers and institutional leaders.

• Demonstrated commitment to and experience with advancing diversity equity and inclusion in a professional setting.

• Ability to work occasional evenings and weekends in support of events deadlines and donor-related activities as needed.

• Successful completion of required reference and background checks.

• An acceptable criminal offender records information (CORI) check.

Interested candidates are asked to submit a resume and cover letter online at Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen.) Review of applications will begin immediately and will continue until the position is filled. Amherst College is committed to an inclusive hiring process and will provide reasonable accommodations for candidates throughout the application and interview process upon request.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.