Coordinator, Business Project Management (Convenings) (LTE until 31 December 2027)

The Foundation

We are the largest nonprofitfighting poverty disease and inequity around the world. Founded on a simple premise: people everywhere regardless of identity or circumstances should have the chance to live healthy productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve.We provide an exceptional benefits package to employees and their families which include comprehensive medical dental and vision coverage with no premiums generous paid time off paid family leave foundation-paid retirement contribution regional holidays and opportunities to engage in several employee communities.As a workplace were committed to creating an environment for you to thrive both personally and professionally.

The Team

The Gender Equality Divisions mission is to ensure women and girls in Africa and South Asia can enjoy good health make their own choices earn their own money and be leaders in their societies. When women and girls have an equal chance to thrive and lead everyone benefits.

The Gender Equality Office of the President creates an enabling environment and a strong business engine that drives forward the achievement of the GE Divisions goals. This is achieved through four core pillars: President Enablement & Engagement (includes the Divisions Strategic Partnership and the GE Presidents external and internal engagement) GE Division Experience & Engagement (includes president support executive and leadership team engagement division communications and division culture norms and DEI efforts) Centralized Business Capabilities (includes rhythm of the business division guidance for Strategy Reviews and Annual Planning and knowledge management) and a Strategic Advisory Function whose primary remit is to provide timely responsive strategy and decision support capabilities to the GE President and to cross-division strategic areas of work in alignment with division impact goals.

Your Role

The Coordinator Business Project Management (Convenings) is a newly established role within the GE Divisions Office of the President (OOP) created to execute on supporting the division with convening event coordination and visa supplemental document preparation as part of the divisions redesigned business administration operating model. This role sits on the Divisions Operations team and will partner closely with Deputy Directors Senior Program Officers and Program Assistants across the division to ensure delivery of high-quality dedicated support of convenings (e.g. managing logistics scheduling and planning of events including coordinating arrangements for participants).

This role is expected to travel domestically and internationally up to 20-25%. At times there may be need for flexible hours during events which will be discussed and agreed upon with the manager ahead of time as needed.

This is a limited-term position until 31 December 2027 based at the foundation office in Seattle. Relocation will not be provided.

What Youll Do

a) Convening Support

• Provide seamless project management planning coordination and preparation for multiple convenings/events.

• Coordinate all logistical support steps from start to finish for convenings/events partnering closely with investment owners across the division.

• Serve as point of contact for both internal and external collaboration and resolution.

• Support continuous improvement approach to produce creative inclusive and impactful experiences for all foundation-hosted offsite events.

• Engage with cross-functional teams (e.g. events team events registration travel and expense) and program teams to ensure events deliver the expected scope and business value and are delivered with quality aligned to programmatic goals.

b) Visa Support

• Project manage effective partnership with the Foundations Travel and Visa team; conduct research on latest country-specific requirements for visa applications preparing checklists for staff.

• Using foundation templates and resources draft visa support documents and acquire appropriate signatures for a subset of principals across seven teams.

c) General

• Triage manage and prioritize tasks to drive timely completion of tasks and deliverables related to convening and visa support responsibilities.

• Work with flexibility efficiency enthusiasm and diplomacy both individually and as part of a team issues in an open constructive and professional manner.

• Work independently and maintain composure while working within ambiguity and tight deadlines engaging with different work and learning styles.

• Other responsibilities as assigned. The GE Division has been rapidly evolving since its inception and as such we value agility flexibility and a collaborative mindset. Responsibilities of this role may evolve over time in accordance with business need.

Division Support Model Pilot Deliverables (first 6 months)

• Created and maintained guidance materials SOPs FAQs and other resources on convenings and visa processes for division staff.

• Developed and maintained a stakeholder engagement plan and partnership touchpoints with programmatic convening owners across the division.

• Completed and documented convening and visa support requests including project tracking service metrics and outcomes demonstrating support provided to division staff.

• Produced recurring workload reports and analysis including capacity trends service metrics and recommendations for workload calibration and resource planning.

Your Experience

• Demonstrated experience in either project coordination business operations event management executive administration or a related role within and fast-paced environment.

• Strong initiative organizational skills and ability to work autonomously and cross-functionally while remaining flexible to changing tasks priorities and roles and responsibilities.

• Broad job knowledge of basic project management practices and tools.

• Demonstrated conflict resolution and on the fly solutioning a keen solution finder & executer.

• Practical knowledge of how to synthesize multiple data sources and manage personalities while keeping tasks and projects on time.

• Practical knowledge of setting priorities and meeting deadlines while balancing the needs of multiple projects and delivering high-quality work.

• Practical knowledge in conducting minor AV troubleshooting.

• Excellent attention to detail.

• Ability to anticipate needs and provide suggestions related to logistic planning.

• Demonstrated emphasis on continuous process improvement.

• Demonstrated knowledge of how to build and maintain productive working relationships in matrixed environments.

• Experience leading multiple projects simultaneously including project definition planning and scoping the work and coordinating and developing appropriate solutions.

• Experience planning and executing events across diverse international environments while accounting for local customs infrastructure and stakeholder needs is desirable.

• Excellent oral and written communication skills; must be able to communicate effectively with internal and external contacts and can adjust to a wide variety of working styles.

Other Attributes

• Comfortable in a wide range of cultural geographic and operational situations demonstrating culturally sensitive behaviour with a diverse range of people and a deep commitment to development issues and high standards of personal integrity.

*Must have unrestricted work authorization in the country where this position is located.

The Foundation does not provide immigration-related sponsorship for this role. This includes direct company sponsorship and any work authorization requiring a written submission or other immigration support from the company (eg: H-1B O-1 L-1E OPT STEM-OPT CPT TN J-1 etc.).

Application deadline: 11 July 2026

The salary range for this role is $36.68 to $51.39 USD per hour. As a mission-driven organization we strive to balance competitive pay with our mission and new hires are typically brought into the organization at a salary range between the minimum and the midpoint salary range. Actual placement in the range will depend on a candidates job-related skills experience and expertise as evaluated during the interview process.

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Hiring Requirements

As part of our standard hiring process for new employees employment will be contingent upon successful completion of a background check.

Candidate Accommodations

Were committed to providing an inclusive and accessible hiring experience for all candidates. If you have a disability or medical condition and need an accommodation at any stage of the application or interview processsuch as an ASL interpreter alternative interview format or physical accessibility supportwere happy to help. Please contact with the position number and a brief description of your accommodation needs. Requests will be handled confidentially.

Inclusion Statement

We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity equity and inclusion of voices ideas and approaches and we support this diversity through all our employment practices.

All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race color age religion pregnancy sex sexual orientation disability gender identity gender expression national origin genetic information veteran status marital status and prior protected activity.