Coordinator, Brand Management

Administrative Support & Project Management

• Provide day-to-day administrative and operational support to Brand Managers across multiple artist and brand projects.
• Maintain project trackers spreadsheets decks recaps and other working documents ensuring information is consistently accurate and up to date.
• Organize and summarize project details action items timelines and outstanding needs so Brand Managers and cross-functional teams have clear visibility.
• Help draft clear detailed internal emails and project updates to communicate status next steps and outstanding items across teams.
• Proactively follow up on open items and manage details upward helping Brand Managers stay ahead of deadlines deliverables and potential issues.

Seeding Comps & Inventory Coordination

• Support Brand Managers with the administrative aspects of artist seeding programs and comps including recipient lists inventory tracking shipping details and status updates.
• Manage seeding trackers and submit comp orders via Shopify ensuring requests and shipments are documented accurately from start to finish.
• Coordinate with internal teams warehouses and other partners as needed to execute product sends.
• Maintain accurate records and proactively flag missing information inventory discrepancies or outstanding requests.

Financial & Logistical Support

• Prepare code organize and submit Brand Manager expenses accurately and on time.
• Help Brand Managers maintain clear records of project costs and outstanding financial items as projects progress.
• Support Brand Managers with time-sensitive shipping needs including packing boxes preparing shipping labels coordinating couriers and tracking deliveries.
• Assist with other hands-on administrative and operational needs as they arise particularly during launches tours events and other high-volume periods.
  

Organization and Communication

• Maintain organized files documentation trackers and project information across multiple concurrent projects.
• Capture meeting notes decisions action items and follow-ups to ensure relevant information is communicated to the appropriate teams.
• Communicate clearly and professionally with internal teams and external partners when coordinating logistics collecting information or following up on outstanding items.
• Anticipate administrative and operational needs before they become blockers and proactively bring solutions or questions to Brand Managers.
  
  

• 1-3 years of experience in an administrative support or project coordination role within music entertainment fashion merchandise or another fast-paced creative industry.

• Exceptionally proactive resourceful organized and detail-oriented with a strong ability to manage multiple projects deadlines and streams of information simultaneously.

• Strong written and verbal communicator who can turn complex or scattered information into clear concise updates.

• Highly proficient with spreadsheets presentations and collaborative working documents.

• Positive team-oriented attitude with a willingness to take on both administrative and hands-on operational tasks understanding that no task is too small when it helps the team execute successfully.

• Able to prioritize quickly and remain accurate in a fast-paced environment with constantly shifting needs.

• Collaborative and service-minded with an instinct for anticipating what teammates need and making their work more efficient.

• Able to maintain professionalism discretion and confidentiality at all times.

• Genuine interest in music fashion culture artists and brands.

• Best in class health dental and vision insurance
• Healthcare FSA
• Dependent Care FSA
• Commuter Benefits FSA
• Short-term/long-term disability and life insurance
• Paid Parental leave
• 401k with 4% match
• Pet Insurance
• Legal and Identity Theft Plans
• Vacation time and sick days