Contracts Coordinator

Contract Administration

• Maintain and organize SpryPoints signed client contract records in Google Drive including filing executed agreements amendments and order forms in the correct client folders with consistent naming conventions.
• Track contract status across active negotiations amendments and renewals; flag upcoming deadlines and renewal windows to the Director.
• Manage the DocuSign execution queue: prepare envelopes confirm signer details route for signature and confirm executed documents are filed correctly upon completion.
• Maintain the reseller and cooperative purchasing agreement register including Veolia IronBrick/OMNIA NCPA and similar arrangements.
• Audit and reconcile contract records against the client portfolio on a periodic basis identifying gaps and inconsistencies for Director review.

Document Production

• Populate contract templates (MSAs amendments order forms NDAs) with client-specific information under direction from the Director.
• Assemble and format exhibits schedules and order form tables including accurate pricing population from billing records or quotes.
• Produce clean Word documents with proper formatting tracked changes where required and consistent styling that matches SpryPoints document standards.
• Prepare first-draft correspondence for Director review including transmittal letters execution instructions and routine client or vendor communications.
• Convert clean and reformat documents received from counterparties (PDFs legacy formats poorly formatted redlines) into working documents.

Process Coordination

• Triage inbound contract requests from the sales team (AEs) gather required context and route to the Director with a clear summary of the request and relevant background.
• Track open items across active negotiations and follow up with internal stakeholders (AEs Finance Advisory Services) to gather inputs the Director needs to respond to redlines.
• Coordinate with external counterparties on administrative execution matters (signature logistics document delivery version control) under Director supervision.
• Maintain version control discipline across all contract negotiations clear file naming version logs and document history.

• Conduct background research on counterparties industry norms and procurement requirements as directed (company profiles public filings cooperative purchasing program terms state procurement regulations).
• Maintain internal reference materials including the AE Contracting Guide MSA quick reference documents and policy summaries.
• Support RFP response coordination: track inbound RFPs organize document packages and assist with exhibit preparation under Director direction.

Required

• 3 years of experience in a contracts administration legal operations paralegal or closely related role.
• Demonstrated proficiency with Microsoft Word including document formatting tracked changes and template management.
• Strong organizational skills and attention to detail this role touches legally binding documents and execution errors have real consequences.
• Clear professional written communication skills.
• Comfortable working independently and managing multiple concurrent tasks without close supervision.
• Experience with Google Drive or similar cloud document management platforms.

Preferred

• Experience in a SaaS technology or professional services environment.
• Familiarity with contract lifecycle management concepts (negotiation workflows execution mechanics amendment processes).
• Experience with DocuSign or similar e-signature platforms.
• Exposure to government or municipal procurement (RFPs cooperative purchasing public contract requirements).
• Experience with Slack Confluence Jira or similar collaboration tools.