Contracts & Assignments Assistant

To ensure full consideration applications must be received by 11:59pm (MT) on 09/23/2026.

Position Summary:

TheOffice of Housing & Residential Education at UNC is committed to theeducation and development of student potential both academically andpersonally within an inclusive learning community that emphasizes theconnection support diversity and collaboration that makes it possible forthe individual to succeed in their collegiate pursuits. The program seeks tomaximize student involvement and learning through leadership opportunitiesacademic support initiatives and dynamic programs designed to assist studentsin their own personal development. The department values inclusive communitiesstudent learning facility excellence and personalized service. Staff memberswithin the Division of Student Affairs are expected to positively contribute toour mission of supporting students in the co-curricular environment and providean experience that inspires students academically intellectually personallyand emotionally. With the diversity of our students in mind we use a careerreadiness approach and social justice framework while fostering a culture andclimate of care.

UNCsresidential campus is comprised of over 3500 beds across residence hallsapartment style housing and houses. This role provides assistance forprocesses related to occupancy management and assignments in university ownedand operated housing. The Contracts and Occupancy Assistant works with theCoordinator for Contracts and Operations and the Petitions and Reports Managerto provide assistance to housing assignments and occupancy may include making assignments occupancy managementmodification of housing contracts and customer service for on-campus studentsliving within the residence halls apartments and houses. This position mayhelp collect analyze develop and extract data for reports related tooccupancy assignments and contract trends from UNCs housing managementsoftware for use by administrators staff students and numerous otherdepartments. This position helps to manage data in the housing managementsystem and may provide training and support on this system. Many tasks for thisrole operationalize the annual cycle for occupancy management and roomselection. This role utilizes data to forecast future demand projections andrecruitment and assignment strategies to maximize space and revenue. Maintains focus on practices that supportstudent wellbeing and success. Ensures compliance with the Americans with DisabilitiesAct and other legal requirements as they relate to the housing assignmentsprocesses. This position directly reports to the Coordinator for Contracts andOperations and is a University Aide position at 29 hours a week for up to 6months.

Job Duties:

1. Administrative Functions and Reporting: The Contracts and Occupancy Assistant will display professional behavior and commitment to the Office the Department and the University. This role assists the Assistant Director for Contracts and Assignments in developing housing application forms/contracts developing regular and special reporting on Housing Use Assignments Occupancy etc. This may include Occupancy Reports Open Spaces Reports Fall/Spring Application Reports and/or Emergency Housing Use Reports. The Contracts and Occupancy Assistant must always maintain confidentiality of information and work to develop and maintain relationships with other campus personnel. This role will complete other duties as assigned. (40% essential)
2. Data Management and Information Sharing: The Contracts and Occupancy Assistant will assist the Assistant Director for Contracts and Assignments in maintaining student housing records and managing changes to ensure accurate billing and building access; conduct periodic audits to review data integrity and accuracy of records. This may include management of shared data such as: Residential Learning Communities Lists shared with campus stakeholders Athletics Team Members Listings Specialized Housing Applicants Facility Waitlists US Census Bureau/Colorado State Demographers Requests. Reviewing Petion for Release and Exemption Requests. This role helps to oversee the maintenance and efficiency of the universitys student housing systems. This role works with private data and will maintain confidentiality of information at all times following privacy requirements and expectations from the Family Educational Rights & Privacy Act and Health Information Portability and Accountability Act. (25% essential)
3. Training and Customer Service: The Contracts and Occupancy Assistant will provide training and ongoing troubleshooting and support for the universitys student housing systems related to assignments and occupancy management in concert with their supervisor. This role will assist the Assistant Director for Contracts and Assignments in serving external and internal customers through:
   a. Training incoming staff on Housing systems most specifically eRezLife;
   b. participating in required training programs and initiatives related to the position;
   c. remaining current in related best practices and relevant trends;
   Additionally the role will serve as aresource for students parents and administrators by addressing student housinginquiries and concerns providing excellent customer service and completingother administrative duties including answering phones and questions andmeeting the needs of the customer (15% essential)
4. Assignments: The Contracts and Occupancy Assistant will assist the Assistant Director for Contracts and Assignments in making and modifying assignments for students housing which may include: Emergency Housing Applications International Students/ Guests (such as the Fulbright Teaching Excellence and Achievement Program (TEA) etc.) Short Term Faculty/Staff Leases Transition Housing (Spring to Summer Summer to Fall Student Athletes etc.) Spring Arrival Students Cancellations Room Buyouts Room Moves and/or Housing Accommodations (DRC) Assignments. (15% essential)

Minimum Qualifications:

• Must be able to lift a minimum of 15 pounds (e.g. packages).
• Staff members in this role are required to perform the following functions with or without reasonable accommodation: prepare written documents and complete forms; read and prepare reports gather and compile information; direct and respond to emergencies; issue equipment; monitor security of residence hall facilities; ascend and descend multiple flights of stairs; and operate a handheld phone or radio.
• General skill and proficiency with computers ability to learn computer technology quickly with demonstrated proficiency with software platforms like Microsoft Excel and Outlook.
• Experience in College or University Housing Occupancy and Contracts Administration.
• Experience with college or university housing management software such as eRezLife RMS Mercury CBORD HMS or StarRez.

Preferred Qualifications

• Ability to maintain attention to detail timeliness and accuracy
• Demonstrate good oral and written communication skills in reports correspondence etc.
• Demonstrate quality decision-making and evaluative skills
• Experience with eRezLife Assignments and Forms
• Knowledgeable of housing management practices.

Benefits:
Benefits available include health dental vision life and long-term disability insurance as well as a selection of several defined contribution retirement plans for all full-time positions. Employees at UNC receive sick leave and other leave options may be available based on position. Full-time employees are eligible to receive tuition waiver benefits as well as dependents and spouses ofUNCEmployees who are employed at 0.5FTEor above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.

About UNC
The University of Northern Colorado is a public doctoral/research institution located in Greeley Colorado. UNCs commitment to education began in 1889 and continues to be a transformational force for our students. Recognizedas a top university for socialmobilityUNC isproud tobeaHispanicServing Institutionandto serve more than44% ofourundergraduateswhoarethefirst in theirfamily to attend is also committed to providing our faculty and staff with the support they need to succeed as professionals educators and in life. Please visit UNCs Career Hubto learn more about UNCs strategic plan school programs and employee benefits. Go Bears!

EEO Statement
The University of Northern Colorado offers an educational and workingenvironment that provides equal opportunity to all members of the accordance with federal and state law UNC prohibits unlawfuldiscrimination including harassment based on race color national originreligion age sex sexual orientation pregnancy disability geneticinformation and/or veteran status. UNC also prohibits discrimination based ongender identity and gender expression. Retaliation against persons who opposea discriminatory practice file a charge of discrimination or testify forassist in or participate in an investigative proceeding relating todiscrimination is prohibited. Constitutionally protected expression will not beconsidered discrimination or harassment under this policy. It is theresponsibility of all departments employees and students to ensure UNCscompliance with this policy.

ADA Accommodations
The University of Northern Colorado is committedto providing reasonable accommodation to individuals with disabilities. If yourequire reasonable accommodation in completing this application interviewingor otherwise participating in the employee selection process please directyour inquiries to or

Background Check
Satisfactory completion of a background check educational check and authorization to work in the United States is required after a conditional offer of employment has been made. The successful candidate must submit original transcripts within one (1) month of hire.

This position is contingent on funding from the Colorado State Legislature approval by the Board of Trustees and subject to the policies and regulations of the University of Northern Colorado.

Clery Act
In compliance with the Clery Act the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online. A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety conduct processes and Title IX investigations.

Required Experience:

Junior IC