Contracts Administrator

Location: Fort Lauderdale FL or Florida (Hybrid - Remote Flexible)

At Vacatia were redefining vacation ownership through smart growth operational discipline and strong partnerships. As our business continues to scale across vendors properties and real estate transactions effective contract management is essential to keeping our operations running smoothly and compliantly.

Were seeking a Contracts Administrator to play a critical role in managing the full contract lifecycle from drafting and review through execution tracking and compliance. This role partners closely with Legal Finance Operations Procurement Real Estate and external vendors to ensure accuracy timeliness and integrity across all agreements.

This position is ideal for a highly organized detail-oriented professional who thrives in a fast-paced environment and enjoys bringing structure clarity and efficiency to complex processes.

• High-Impact Role: Support contracts that directly enable business operations vendor relationships and growth initiatives.
• Cross-Functional Exposure: Collaborate with Legal Finance Operations Procurement and Real Estate teams.
• Process Ownership: Help standardize and streamline contract workflows across the organization.
• Growing Organization: Join a company with evolving systems expanding partnerships and long-term opportunity.
• Professional Collaborative Culture: Work in an environment that values precision accountability and partnership.

• Prepare review and process contracts and amendments including vendor agreements service contracts NDAs MSAs purchase orders and real estate leases.
• Manage contract lifecycle documentation ensuring accurate drafting execution abstraction tracking and secure storage.
• Maintain organized contract databases and digital filing systems for efficient access and reporting.
• Track key milestones such as renewals expirations deliverables and obligations proactively communicating upcoming deadlines.
• Ensure contracts align with corporate policies legal requirements and financial approval processes.
• Coordinate closely with internal stakeholders to facilitate contract approvals and signature execution.
• Partner with vendors and external parties to ensure complete and accurate documentation including onboarding requirements.
• Support process improvements digital contract management tools internal audits compliance tracking and special projects led by the VP of Real Estate & Business Operations.

• Bachelors degree in Business Administration Legal Studies or a related field or equivalent experience.
• 3 years of experience in contract administration procurement legal support real estate operations or a related field.
• Strong attention to detail with excellent organizational time management and follow-through skills.
• Working knowledge of contract management systems DocuSign and workflow tools.
• Ability to interpret contract language and identify key business legal and financial terms.
• Clear professional written and verbal communication skills with cross-functional collaboration experience.
• Proficiency in Google Workspace Microsoft Office and cloud-based collaboration tools such as SharePoint or Smartsheet.

At Vacatia contracts are more than documents they are the foundation of our partnerships and operations. If youre a detail-driven professional who enjoys bringing structure to complexity and partnering across teams we invite you to join Vacatia and help power our continued growth.

Required Experience:

Unclear Seniority