Contracts Administrator

COMPANY OVERVIEW

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States Moss focuses on construction management solar EPC and design-build. The companys diverse portfolio encompasses a wide range of sectors including luxury high-rise residential landmark mixed-use developments hospitality K-12 and higher education justice solar energy and battery storage and sports. Moss is ranked by Engineering News-Record as the nations top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety quality client engagement and employee development. Its employees consistently rank Moss as one of the best places to work.

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Moss Contracts Administrator supports the contracts management function by assisting in the administration of purchase orders subcontract agreements and engineering agreements. This role serves as a key point of coordination between internal departments and external parties to ensure that contract documents are accurate properly executed and maintained in accordance with company standards and procedures.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Assist in the preparation review and administration of purchase orders subcontract agreements and engineering agreements from award through closeout

• Manage and maintain standard contract agreement forms ensuring templates are current accurate and consistent with company policies and applicable legal requirements

• Identify prepare attach and revise contract exhibits including but not limited to scopes of work schedules insurance requirements bonding requirements and fee schedules ensuring all exhibits are properly incorporated into the contract documents

• Track contract status key milestones and expiration dates and provide timely updates to relevant stakeholders

• Assist in the review of contract terms and conditions and escalate issues or non-standard provisions to senior contracts personnel or legal counsel as appropriate

• Coordinate and manage the contract execution process including routing agreements for review approval and signature in accordance with the companys delegation of authority

• Maintain organized and complete contract files both electronic and physical ensuring all executed agreements amendments exhibits correspondence and supporting documentation are properly filed and readily accessible

• Ensure executed contracts are distributed to all relevant parties and departments upon completion

• Support contract closeout activities including confirmation of final deliverables release of retainage and archiving of contract files

• Serve as a liaison between the contracts department and internal teams including Accounting Preconstruction Procurement and Project Management to facilitate the timely preparation execution and administration of contracts

• Coordinate with the Accounting department on matters related to contract values payment terms invoicing and change order pricing

• Work with the Preconstruction and Procurement teams to ensure that contract documents accurately reflect awarded scopes pricing and vendor or subcontractor information

• Collaborate with Project Management teams to address contract-related questions change order requests and other issues arising during project execution

• Perform other duties as assigned

EDUCATION AND WORK EXPERIENCE

• Bachelors degree in Business Administration Construction Management Engineering or a related field preferred; equivalent work experience will be considered

• Minimum of 2 years of experience in contract administration procurement or a related role preferably within the engineering procurement and construction (EPC) industry

• Prior experience with subcontract agreements purchase orders and/or engineering agreements strongly preferred

• Strong organizational skills and attention to detail with the ability to manage multiple contracts and deadlines simultaneously

• Effective written and verbal communication skills with the ability to interact professionally with internal teams subcontractors vendors and engineering firms

• Proficiency in Microsoft Office Suite (Word Excel Outlook); experience with contract management software or document management systems a plus

• Ability to work collaboratively in a team environment while also managing individual responsibilities independently

• Familiarity with standard construction contract forms (e.g. AIA ConsensusDocs) preferred

• Office-based with occasional visits to project sites as needed

• May require extended hours during peak project periods

JOB TITLE: CONTRACTS ADMINISTRATOR

JOB LOCATION: FORT LAUDERDALE FL

CLASSIFICATION: FULL TIME EXEMPT SALARIED

REPORTS TO: ASSOCIATE GENERAL COUNSEL

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.