Contract & Purchasing Coordinator

Maya Support Center 8632 Wilkinson Blvd Charlotte NC 28214

Join Maya Hotels and Take the Next Step in Your Career!

Are you a detail-oriented professional with a passion for hospitality finance vendor relations and contract management Maya Hotels is seeking a Contract & Purchasing Coordinator to support procurement and vendor contract oversight across our hotel this role you will help ensure that vendor agreements are cost-effective compliant and aligned with brand standards while supporting operational purchasing needs. This is a high-impact role that bridges operations and finance driving cost control vendor accountability and contract optimization across the portfolio.

Why Join Maya Hotels

Maya Hotels is a leading name in the hospitality industry dedicated to providing exceptional guest experience. We are proud to represent multiple outstanding brands including Holiday Inn Express Candlewood Suites avid Hotel Tru Hilton Garden Inn Hampton Inn and Aloft. Our commitment to excellence coupled with our friendly and welcoming atmosphere sets us apart in the market.

Learn more about us at .

What We Offer:

• Medical Dental and Vision Insurance.
• 100% Employer Paid Life Insurance.
• Voluntary Life and AD&D STD Accident and Critical Illness Insurance.
• Retirement Savings: 401K with Employer Contribution.
• Employee Perks: Employee Referral Program hotel discounts and more!
• Work-Life Balance: Paid Time Off (PTO).
• Competitive salary and performance-based bonuses.
• Career growth opportunities within the Maya Hotels family.
• A supportive and friendly work environment.
• The chance to work with twelve well-respected hotel brands.

Job Description:

Essential Duties and Responsibilities:

Contract Management & Negotiation

Lead and support negotiation of vendor contracts including pricing service levels scope and terms

Manage and track annual contract renewals across all properties ensuring timely execution and cost optimization

Evaluate existing contracts and identify cost-saving opportunities and efficiencies prior to renewal

Maintain and organize all vendor agreements contracts and pricing structures

Partner with leadership to standardize contracts and pricing across the portfolio where applicable

Vendor Management & Strategic Sourcing

Vet onboard and maintain relationships with approved vendors and service providers

Source and evaluate new vendors; obtain and compare RFQs/RFPs and competitive bids

Monitor vendor performance service quality and adherence to contract terms

Act as the primary point of contact for vendor escalations and issue resolution

Ensure vendors comply with insurance safety and brand requirements

Procurement Operations

Issue and manage purchase orders in alignment with negotiated contracts and budgets

Coordinate with department managers to validate purchase requests for accuracy and operational need

Track all incoming orders ensuring timely delivery and resolving discrepancies

Support General Managers and department heads with purchasing needs and vendor coordination

Oversee direct-to-site and bulk equipment orders (e.g. PTAC units) to ensure accurate distribution

Quote Management & Project Sourcing

Obtain review and compare quotes for recurring and project-based services

Ensure all quotes are complete aligned in scope and competitively priced before submission

Review and finalize quotes submitted by General Managers to ensure clarity consistency and cost efficiency

Reporting & Compliance

Track and analyze purchasing and contract data to identify cost savings and performance trends

Analyze budget vs. actual spending ensuring strong cost control

Support finance with invoice review accruals and audit readiness

Ensure procurement and contracts align with Hilton IHG Marriott International brand standards and approved vendor programs

Maintain accurate records in compliance with company policy and audit standards

Standardization & Oversight

Create consistency in contract negotiation vendor selection and procurement processes across all properties

Develop and implement best practices to improve efficiency and cost control portfolio-wide

Education Skills and Abilities:

Education: Associates degree in Business Finance or Hospitality preferred; equivalent experience considered

Experience: 2 years in purchasing procurement vendor management or contract coordination; hospitality or multi-property experience preferred

Tech-Savvy: Proficiency in Microsoft Office (especially Excel) and procurement/accounting systems (BirchStreet Coupa HotSOS or similar) preferred

Negotiation Skills: Ability to support and lead vendor negotiations and contract discussions

Analytical Skills: Ability to analyze purchasing data contracts and identify cost-saving opportunities

Communication: Strong interpersonal skills for vendor negotiations and cross-functional collaboration

Organization: Highly detail-oriented and able to manage multiple contracts vendors and priorities

Physical Requirements:

• Ability to sit stand and walk for extended periods of time.
• Frequent use of hands for typing writing and handling office equipment.
• Occasionally lifting items up to 35-45lbs.
• Must be able to drive between hotel locations or vendor sites as needed (valid drivers license required).
• Visual acuity to read invoices spreadsheets contracts and other documents.
• Comfortable working in both office and on-site hotel environments.

Ready to Join the Team

Apply today by submitting your resume detailing your relevant experience to show us why youre the perfect fit for Maya Hotels. We look forward to welcoming you to the Maya Hotels Family!

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any others job related duties assigned by their supervisor.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status. Qualified individuals with disabilities who require reasonable accommodation to perform the essential functions of the job should contact the Human Resources department.