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Contract, Grant & Compliance Coordinator

State Of Colorado

Job Location:

Denver, CO - USA

Yearly Salary: USD 72264 - 93948

Posted: 12 August 2026 (16 days ago)

Application Deadline: 9 November 2026

Vacancies: 1 Vacancy

Job Summary

Department Information

This position is open only to current Colorado state residents.

An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

Our Mission -Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.

Our Vision -Creating safer and more resilient communities across Colorado.

Our Core Values -Unity Honor Service

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is dedicated to non-discriminatory practices in everything we do including hiring employment and advancement opportunities.

At CDPS our culture is driven by our commitment to creating a safer Colorado and guided by a public service focus. We strive to provide effective solutions and services to our fellow Coloradans. We model a culture of collaboration innovation and growth for our employees. We maintain a professional and inclusive workplace.

Careers with a purpose:

If you are passionate about public safety and public service and are eager to dedicate your career to serving Coloradans consider joining CDPS. Our team at CDPS consists of exceptional individuals and is an environment where you can challenge yourself and acquire new capabilities to build a rewarding and fulfilling career.

We are committed to providing public safety services to our communities including safety on our roads preparing for and mitigating environmental disasters such as floods and wildland fires disaster recovery combating crime promoting school safety and victim services.

Classification and Salary:
GRANTS SPECIALIST IV
Anticipated Hiring Range: $6022 - $7829/month; $72264 - $93948/year
Full Salary Range: $6022 - $9636/month; $72264 - $115632/year

Benefits:

We provide a wide range of benefits to our employees.

Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage and life insurance that includes legal resources and discounts.
Eligible employees receive Basic Life and AD&D insurance equal to their annual earnings subject to a minimum benefit of $50000 and a maximum of $250000. Basic Life and AD&D are provided by the State of Colorado at no cost to employees.
The State of Colorados Wellness Program State of Health is a no-cost year-long program that supports an employees health and wellness goals. This program offers personalized health coaching skill groups and more. Participants can earn a $20 per month health insurance premium discount.
Through BenefitHub State of Colorado employees have access to discounts promotions and special programs from hundreds of retailers restaurants travel and entertainment venues throughout Colorado and across the country.
State contribution into a Health Savings Account when enrolled in a High Deductible Health Plan.
Eligible employees have access to medical leave under theFamily Medical Leave Act (FMLA)and the State of Colorado Family and Medical Leave Insurance Program (FAMLI).
Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
We offer excellent retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security) visitColorado PERAfor details.
We provide generous time off including11 paid holidays annually and accrued annual and sick leaveand four annual wellness days.
The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling referrals and resources as well as training and organizational development services.
Tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
We offerCredit Union of Coloradomembership eligibility.

To learn more about State of Colorado benefits please visitState of Colorado benefits.

Description of Job

About the Work Unit

The Office of Administration (OoA) unit exists to efficiently manage the overall administration of the Division and to ensure consistent coordination of all similar functions between the program offices within the Division and Department. To achieve this goal the office:

a. Develops and implements policies and procedures common to the program offices;

b. Coordinates training and education of managers throughout the Division;

c. Manages finances and administration of multiple federal and state grant programs;

d. Manages personnel budget activities and purchasing for the Division;

e. Coordinates with the Department Office of Information Technologies State Controller and other state agencies on administrative matters and office functioning.

The office consists of both Division of Criminal Justice (DCJ) and Executive Directors Office (EDO) personnel.

Work Environment

Hybrid minimum two days in the Lakewood office
Work unit core business hours Monday - Friday 8:00 a.m. - 5:00 p.m. with some flexibility availability

About the Job

This position provides compliance consistency throughout the DCJ units that manage and/or receive grants. This position makes decisions in collaboration with the other unit managers on how to improve the administration of all grant programs within the Division. This includes developing policies and procedures reviews and advises all grant programs for compliance with federal and state regulations developing uniform reporting forms and updating current administrative guides. This position acts as a liaison between the different units.

This position has key responsibility for maintaining and overseeing the use of a Grant Management System (GMS) within the Division. This position has a key responsibility to analyze the gaps in services and ensure that the DCJ grant management process is comprehensive; and to maintain continuity of grant customer services and audit/compliance and accountability when utilizing a GMS.

Key Responsibilities

Audit & Monitoring and Compliance Responsibilities

Serves as primary contact for rules and regulations contracting procedures reporting and monitoring.
Works collaboratively with the division Grant Managers on administration of grants
Coordinates the development of any revisions to administrative guides reporting forms and contracts. Recommends policy changes as necessary. Works with upper management and state and federal auditors regarding regular audits/monitoring and any management concerns. Recommends and oversees implementation of any changes needed for compliance. Ensures all administration unit functions and activities follow applicable rules and regulations.
Federal Entity Administrator Delegations: Entity Administrator FSRS DIAMD and JustGrants.
State of Colorado Delegations: Purchasing Delegation to perform Competition Requirement assessments for all DCJ Grants; and OSC Signature Delegation for executing DCJ Grant Agreements & Modifications.
Ensures compliance of DCJ grants with Grant Related Fiscal Rules Procurement Code OSC Policies 2 CFR 200 Award Conditions Policies & Procedures Grant Templates Federal Requirements and Special Conditions.
This position serves as the DCJ Records Retention Liaison responsible for policies procedures and providing guidance on record retention.

Execution of Grant Agreements & Modification (OSC Delegate)
This position is an Office of the State Controller (OSC) Delegate to execute Grant Contracts for the Division of Criminal Justice. This position is responsible for reviewing and signing grant contracts and grant modifications. This final approval creates a legal binding commitment between the Division of Criminal Justice and the grant contract recipient.

This position must ensure the grant contracts and modifications are not in violation of fiscal rules funds are sufficiently encumbered in CORE and review and approve the corresponding CORE encumbrances. A large number of contracts valuing millions of dollars are reviewed and approved annually. Because of the multi-year nature of such grants the grants total more than $150 million in active awards at any given time.

Maintenance and Implementation of Grant Management System (GMS)
Acts as Division lead on GMS and works with all division units with grant responsibility to maintain upkeep and upgrade a GMS in a manner that supports consistent grant management and administration policies while allowing flexibility for unique requirements in different programs. Collaborates with units regarding the project timeline plans for each funding announcement. Works with the vendor to make necessary changes to the software. Represents the Division and the Department as a subject matter expert on the statewide CORE Grantee team. Supervises the Business Application Specialist with documenting GMS processes procedures and change requests as well as develops division-wide policies and protocols for the use of GMS. Develops division-wide user manuals and training materials.

Training and Technical Assistance
Provides technical assistance to all grant managers in DCJ in system utilization. Identifies internal staff training needs related to contracting. Works with grant units to ensure consistency in applications contracts monitoring and reporting. Anticipates needs of grant managers analyzes processes and develops strategies to address concerns. Works with other divisions in the Department and outside state agencies to improve statewide grant administration. Facilitates Grant Policy Staff meetings and Planning Grants / Grants Accounting Group (PG/GAG) meetings within the Division.

Strategic Planning
Consults and collaborates with the unit managers within the division and department as well as the Office of the State Controller (OSC) who are involved in grant management to establish policies develop priorities solve operational problems and solve operational problems. Collaborates with the units regarding the DCJ strategic plan relating to grant management by providing input into the timeline and helping to set achievable goals for the grant process in coordination with both grants teams.

Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights

Note to be considered for this position you must meet one of the following options for consideration.

Proven Experience Knowledge Skills

Seven (7) years of relevant experience in grants administration that includes planning coordinating monitoring or managing grants and other restricted funds

A combination of related education and relevant grants administration experience assigned equal to seven (7) years. If you are using education to meet the minimum qualifications transcripts must be attached at the time of application.

Preferred Qualifications and Competencies

Experience with federal regulations and compliance related to grants
Experience creating training for internal users including developing training materials and job aides
Experience with meeting facilitation
Experience collaborating with multiple stakeholders

Conditions of Employment

Must be a Colorado resident at the time of application.
Requires successful completion of a background investigation that includes a polygraph exam a fingerprint based criminal history search and reference checking.

Appeal Rights
If you receive notice that you have been eliminated from consideration for the position you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also if you wish to challenge the selection and comparative analysis process you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Directors Administrative Procedures 4 CCR 801 for more information about the appeals process. The State Personnel Board Rules and Personnel Directors Administrative Procedures are available at A standard appeal form is available at: If you appeal your appeal must be submitted in writing on the official appeal form signed by you or your representative and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director Attn: Appeals Processing 1525 Sherman Street 4th Floor Denver CO 80203. Fax: . Phone: . The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

Disability Accommodation

If you have a disability and require reasonable accommodation to ensure equitable opportunity applying or interviewing for this position please direct your inquiries to Human Resources at:.

The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

Recruitment Timeline Information and Important Notices

Applicationsare considered complete and accurate at the time of submission. Therefore additional informationmay notbe solicited or accepted after your application has been received.
Closing Date:All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
Supplemental Question:Effective responses to Supplemental Questions will directly relate to your professional experience career accomplishments and views about organizational values and approaches and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.
Transcripts:An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.
Military Veterans:If you are a military veteran you must submit a copy of your DD-214 Member 4 Copy and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veterans preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 State of Legal Residence form.
Application Tips: For an overview of the State of Colorado application process and application tips please view thisvideo.
Resumes Cover Lettersor other documents submittedwillnotbe reviewed assessed or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
Notifications:All correspondence regarding your status in the selection/examination process will be sent via email to theemail address listed on your application. Include your current working email addresson your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from and addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
e-Verify: CDPS uses e-Verify an Internet-based system to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify including your rights and responsibilities.
Selection Process: After applications are screened for the Minimum Qualifications CDPS intends to use the comparative analysis process outlined below. Pursuant to state personnel board rule if there are 6 or few candidates who minimally qualify said candidates may be referred directly to the Appointing Authority for a post referral assessment and/or consideration.
Comparative Analysis Stepsmayinclude(dates are tentative and subject to change):
- Structured application review by a panel of SMEs - August 20-25
- One-way video interview via Spark Hire - August 26-31
- Panel Interview - September 9