Contract Coordinator

Hiring Range:$105460.48 -$116006.85 USD Annual

Compensation will bedeterminedbased on educationexperienceand skills.

BENEFITS:

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical dental and vision insurance; paid time off and holidays including astarting bank of 40 hours of PTO for new hires; retirement matching; wellness programs; tuition reimbursement; flexible schedules;remotework options; and more. For more information clickherefor our Total Rewards summary.

ESSENTIAL DUTIES:

• Contract Administration:Coordinate and oversee the contract administration process acrossthe Road & BridgeDivision working closely withPurchasingvendors contractors management the County Attorneys Office and Risk Management. Ensure contractscomply withCounty requirements policies and financial best practices. Develop renew track edit and route contracts for approval and execution.Assistwith developing Requests for Proposals (RFPs) coordinate the RFP evaluation and vendor selection process and ensure all required documentation is complete andmaintained. Monitor contract-related payments and fees to support budget management and cost control.

• Vendor and Contract Relationship Management:Manage vendor relationships and contract performance including negotiating contract terms service changes and fees. Monitor vendor compliance and service deliveryidentifyand address performance orcompliance issues and recommendappropriate correctiveactions when needed. Investigate and resolve invoicing and payment issues respond to contract-related inquiries and communicate regularly with staff and vendorsregardingservices and resources. Monitor financial activity and communicate potential issues to the budget manager.

• Data and Financial Management:Maintainaccuratecontractor and contract information in databases spreadsheets and tracking systems. Monitor contractutilizationand fiscal activity including reviewing reports and contract spending against established dollar limits.Analyze contract and financial data and provide recommendations to support effective resource management and decision-making.

• Other Duties:Perform other related duties and responsibilities as assigned.

QUALIFICATIONS:

Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click apply for that reason we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.

Minimum Qualifications:

• Bachelors degree from an accredited college or university in business administration public administration finance contract management or a related field; and

• Three (3) years of progressively responsible experience in contract administration procurement vendor management financial administration or a related field.

• Equivalency: A bachelors degree may substitute foran associate degree and five (5) years of experience or a high school diploma/ GED and six (6) years of experience.

Preferred knowledgeskillsand abilities:

• Experience in contract administration and vendor management preferably in a public sector or government environment.

• Strong knowledge of procurement practices including Requests for Proposals (RFPs) vendor selection contract management and compliance requirements.

• Experience with budget management procurement processes and contract-related financial activities including authorizing payments and working collaboratively with financial analysts.

• Proficiencywith Workday particularly budget and procurement functions.

• Proficiencywith Microsoft Office applications with strong skills in Microsoft Excel.

• Excellent organizational skills and attention to detail with the ability to manage multiple contracts stakeholders priorities and deadlines simultaneously.

• Strong written and verbal communication skills with the ability to effectively communicate and collaborate with vendors Procurement Finance management and other internal stakeholders.

• Ability to work independently exercise sound judgment and take ownership of contract administration responsibilities.

• Ability tomonitorand maintain compliance requirements in collaboration with internal teams and stakeholders.

Additional Job Information:

• A valid Colorado drivers license is required for positions that drive on County Business in either a county or personal vehicle within30-daysof hire or beginning to serve as an intern or volunteer.

• Offer of employment is contingent upon successful completion ofcriminal history motor vehicle report education verification and/or referencesfor all positions.

Accommodations Statement:We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. Forassistancewith applications interviews or other hiring-related accommodations contact. This contact is for accommodation requests only and cannot provide application status updates.