Continuous Improvement Program Specialist 3

State Of Washington

Job Location:

Thurston County, WA - USA

Yearly Salary: $ 59760 - 80496

Posted on: 7 days ago

Vacancies: 1 Vacancy

Job Summary

Description

GENERAL SERVICE

JOB ANNOUNCEMENT

School Improvement - Program Specialist 3

(Internal Only - Recruitment)

$59760 $80496 annually

Closes July 09 2026

The Washington State Office of Superintendent of Public Instruction (OSPI) seeks to fill a School Improvement - Program Specialist 3. This full-time permanent position is based in Olympia Washington. An initial training and onboarding period will require regular in-office attendance. Upon successful completion of the evaluation period a flexible telework arrangement may be considered. Telework is a combination of in-building and off-site days. We encourage interested candidates to visit theOSPI website to gain insight into our agency.

About OSPI and our initiatives

OSPI is the primary agency charged with overseeing public K12 education in Washington state. Working with the states 295 public school districts and 7 state-tribal education compact schools OSPI allocates funding and provides tools resources and technical assistance so every student in Washington is provided a high-quality public education.

At OSPI we recognize that our employees are the key to the success of the agency. We are committed to our work but value the balance with our personal lives. We demonstrate our commitment to employees by providing an environment that stimulates professional growth and values them for their expertise. OSPI is a great place to work and has several initiatives to help create a great working environment including:

We support a healthy work/life balance by offering flexible/alternative work schedules and mobile and telework options. (Depending on job duties and work location.)

We have an Infant at Work Program that is based on long-term values of newborns and infant-parent bonding. Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work. (Depending on job duties and work location.)
We value and are actively involved in promoting diversity equity and inclusion within OSPI by way of cross-divisional collaborative committee. The focus of the committee includes employee engagement and education; reinforcing OSPI values; and maximizing the value of diversity and identifying strategies for inclusion.

Vision Mission and Values

Vision:All students prepared for post-secondary pathways careers and civic engagement.

Mission: Transform K12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity-based policies and supports that empower educators families and communities.

Values: Ensuring Equity Collaboration and Service Achieving Excellence through Continuous Improvement Focus on the Whole Child

Equity

Each student family and community possesses strengths and cultural knowledge that benefits their peers educators and schools. Ensuring educational equity:

Goes beyond equality; it requires education leaders to examine the ways current policies and practices result in disparate outcomes for our students of color students living in poverty students receiving special education and English Learner services students who identify as LGBTQ and highly mobile student populations.
Requires education leaders to develop an understanding of historical contexts; engage students families and community representatives as partners in decision-making; and actively dismantle systemic barriers replacing them with policies and practices that ensure all students have access to the instruction and support they need to succeed in our schools.

Position Overview

This position supports the agencys mission by providing leadership and support to districts and school identified for tiered support under the Washington School Improvement Framework (WSIF) as a member the Continuous School Improvement Team within the Teaching Learning and School Improvement division. Under the direction of the Director of School Improvement the Program Specialist maintains the web-based improvement planning tools used by the agency to collect federally mandated district and school improvement plans facilitates trainings and professional development supports the Continuous Improvement program through participation in Resource Allocation Reviews and provides programmatic support and technical assistance around all aspects of state and federal for internal and external partners and stakeholders.

Key Responsibilities

WebBased Improvement Planning Process and Oversight

Under the guidance of the Director provides direct support for the development access use implementation and monitoring of web-based improvement planning tools for internal and external stakeholders that include guidance documentation one-pagers videos templates and other support tools.
Provide technical assistance and facilitate training for internal and external partners on the use of web-based improvement tools.
Create and publish training tools for internal and external partners including manuals one-pagers videos templates and other support tools.
Provide technical assistance to internal and external partners relative to improvement planning.
Initiate create and manage program databases and files for web-based tools for internal and external users across the agency as they relate to school improvement.
Conducts research compiles data and draft presentations for division leadership.
Develop analyze and recommend improvement processes to improve accessibility and use of web-based improvement tools for internal and external partners.
Provides programmatic support for the collection and analysis of allrequiredSystem and School Improvement plans in conjunction with the Director ofSchoolImprovement School ImprovementProgram Supervisors andthedivisionsdata analysts.
Provides input and support for the regular utilization of aggregate and disaggregated school improvement plan information to support agency wide collaboration on school improvement plan information.

School Improvement Program Support and Technical Assistance

Plan for and participate in Resource Allocation Review (RAR) and Federal Program Review in collaboration with CI Director and Program Supervisors conducting reviews and providing feedback to districts; and collaborating with the federal program review process within the agency to implement the reviews.
Serves as a School Improvement Team representation for the team and division to plan participate in the Federal Program Review process and activities inside of the agency and in the field.
Assists in the coordination development implementation and monitoring of the School Improvement Technical Assistance Network made up of internal and external partners. This network provides direct technical assistance provided to schools identified for tiered support under WSIF and aligns with agency priorities around literacy math language acquisition inclusionary practices graduation pathways and implementation of new state learning standards. This position assists and supports the coordination of resource and guidance development and dissemination professional development trainings data collection and analysis all in alignment with best practices federal and state policies agency priorities and the statewide School Improvement Framework.
Assists in planning and executing effective school improvement professional learning; utilize professional learning best practices for in-person virtual and on-line learning.
Collect annual data from school districts in the state through District and School Improvement Plans and reports the data to stakeholders as needed in collaboration with division leadership and Program Supervisors.
Under guidance from the Director develops tracks and monitors CI budget and oversees the use of budget codes on behalf of and in collaboration with the Director and CI team.
Track process invoices and payments: verify expenditures and authorize payment of contractors invoices in a timely and accurate manner; resolve contract payment disputes and confer with divisional leadership contractors and various OSPI programs concerning contract payments and compliance in support of established School improvement priorities and objectives.
Act as a liaison and advocate speaks on behalf of program and supervisor when communicating between Improvement staff division OSPI educators and public entities via phone email and in-person inquiries about school improvement programs.
Monitors work commitments and coordinates projects using a project management platform (e.g. Microsoft Planner) or technical strategy ensuring deadlines are met for the team;
Provide technological and programmatic support across the state including networking programmatic resource collection and disbursement training notices answering questions about communications meetings resources and program updates grants contracts and RAR

Administrative Support and Other Duties as Assigned

Reviews and edits presentations and correspondence from rough draft to final using Microsoft Office products or other programs. Perform complex word processing tasks such as merging and sorting integrating text with graphics spreadsheet and data base files uploading/downloading and creating footnotes and outlines. Assists with content contribution on website. Review work products for proper grammar punctuation spelling content coherence and messaging Review and ensures documents are ADA compliant.
Maintain databases and distribution lists for workgroups and committees.
Prepares types edits and/or sends out emails and correspondence on behalf of School Improvement team. Assures that supervisor is aware of agency processes and procedures related to correspondence.
Makes all travel and lodging arrangements that follow agency and state policies.
Leads administrative support to organize meetings workshops and conferences. Prepare documentation such as meeting expense forms committee/consultant forms meeting notices agendas correspondence handouts and meeting minutes.
Leads administrative support to compile contract paperwork for meeting facilities and speakers coordinate lodging meals and audio-visual needs for all meetings and/or conferences and trainings for the School Improvement program.
Leads administrative support to maintain and archive files and keep up to date on records management to keep programs in regulation with retention schedule for public disclosure.
Prepares all purchase requests for the team to be forwarded for approval as needed.
Keeps up to date on travel and purchasing rules and procedures. Make travel arrangements for supervisors and team process monthly reimbursement claims complete travel authorizations and fill out itineraries for program supervisors.
Assist as back-up for Public Disclosure Public Records Records Retention and Electronic Records Coordinator for Division.
Collaborate with other agency divisions including but not limited to helping with projects outreach and meeting coordination when needed.
Serve as OSSI team representative on agency committee(s) or ad hoc groups as directed requested or interested.

Required Qualifications:

Bachelors degree required; degree in Education Policy or a related field preferredand two years of professional level experience including planning policy analysis coordination and/or consultation with a variety of partners and stakeholders. Experience may substitute for education on a year for year basis.
Proficiency in Microsoft Office Suite web-based databases and experienced internet research.
Ability to communicate complex concepts both orally and in writing in a manner that is understandable persuasive and appropriate for the audience.
Experience drafting editing and accurately formatting a variety of documents including correspondence publications spreadsheets bulletins memorandums contracts and reports.
Must live in the state of Washington
Occasional in-state travel for meetings or trainings

Preferred/Desired Qualifications:

Intermediate or advanced proficiency of Zoom MS Teams and other online collaboration tools and programs.
Experience with facilitating virtual and in-person meetings professional development and trainings.
Self-directed willing to take initiative demonstrate good judgement and able work successfully with a wide variety of people.
Experience collecting analyzing and utilizing program-related data to guide support and strengthen programmatic practice.
Experience conducting program evaluations.
Experience with quantitative and qualitative data tools.
Knowledge and experience with implementation and improvement science principles.
Skill in assessing problems interpreting and clarifying needs and developing solutions.
Skill in developing project and work plans.

Compensation
The annual compensation for the position is$59760 $80496annuallyand depends upon experience educational background and qualifications. Geographic differentials may be applied based on work location of successful candidate. Washington State offers a generous benefit package including health dental and life insurance retirement and an optional deferred compensation program. Please visit Health Care Authority for information regarding health benefits and the Department of Retirement Systemsfor retirement plan information. This is a general service position. This position is not represented by a bargaining unit.

Application Process

Those interested in this position must apply through . Applications must include the following documents in MS Word or PDF format:

A letter of interest specifically addressing the qualifications listed in this announcement.
A current résumé and;
A list of three or more professional references.

NOTE: Your resume and letter of interest must be attached to your application. Please confirm they are attached before you submit.

Please address any questionsto:

Sal Salazar Human Resources

Office of Superintendent of Public Instruction
600 Washington Street Southeast
Olympia Washington 98504-7200

:

Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at or or e-mail .

New Jobs Alert Service

OSPI offers a subscription service which regularly notifies subscribers of new OSPI employment opportunities on . Subscribers are notified via text or email alert. If you are interested in this service then please subscribe at this location. OSPI is an equal opportunity employer and encourages applications from job seekers who will contribute to our diversity. OSPI provides equal access to all programs and services without discrimination based on sex race creed religion color national origin age honorably discharged veteran or military status sexual orientation including gender expression or identity the presence of any sensory mental or physical disability or the use of a trained dog guide or service animal by a person with a disability. If you would like please include your name and gender pronouns in your application to ensure we address you appropriately throughout the application process.Persons needing accommodation in the application process or this announcement in an alternative format may contact the human resource consultant listed in Application Process.

Required Experience:

DescriptionGENERAL SERVICEJOB ANNOUNCEMENTSchool Improvement - Program Specialist 3(Internal Only - Recruitment)$59760 $80496 annuallyCloses July 09 2026The Washington State Office of Superintendent of Public Instruction (OSPI) seeks to fill a School Improvement - Program Specialist 3. This full-ti...