Construction Project Manager Associate

ABOUT THE POSITION:

The Claremont Colleges Services (TCCS) seeks a highly organized and detail-oriented Construction Project Manager Associate to support the Development and Central Facilities Services Departments in the planning coordination and delivery of capital improvement maintenance renovation and construction projects.

Working under general supervision the position provides project management and coordination support throughout all phases of project delivery from initial planning and scope development through construction closeout and turnover. The position may independently manage and coordinate smaller multi-trade projects under the guidance of the Construction Project Manager while supporting larger and more complex projects.

The position is responsible for coordinating project activities with consultants contractors campus stakeholders and internal staff; developing and tracking project schedules budgets contracts and expenditures; coordinating procurement and project resources; monitoring project progress and identifying potential schedule budget or scope issues; facilitating project meetings and site walks; managing project documentation and communications; preparing project status reports; and supporting project closeout. The position also maintains the departments plan room and project records and serves as a key point of coordination to help ensure projects are delivered safely efficiently on schedule and within established budgets. Maintains project databases and tracking systems ensuring accurate timely and reliable project lists for Development and Central Facilities Services.

ESSENTIAL FUNCTIONS

The following are the fundamental duties and responsibilities of this position which the incumbent must be able to perform to fulfill the purpose and requirements of this position.

Project Management 20%:

• Assist the Construction Project Manager in the planning design procurement construction and closeout phases of capital and maintenance projects.

• Independently manage small-scale or multi-trade projects as assigned under general supervision.

• Participate in project meetings and site visits to document progress monitor activities and identify issues requiring follow-up or resolution.

• Review project schedules contractor payment applications change orders and project status reports to support effective project delivery.

• Coordinate and track follow-up actions resulting from project meetings site observations and stakeholder communications.

• Assist in the resolution of routine project issues and coordinate corrective actions under the guidance of the Construction Project Manager.

• Support the development of project budgets cost estimates funding requests and financial reporting.

• Monitor project scope budget schedule and quality objectives and provide regular updates to project managers and stakeholders.

• Maintain project documentation and records to ensure compliance with organizational standards and project requirements.

Project Coordination 50%:

• Coordinate project meetings including preparation of agendas meeting minutes action items and follow-up activities.

• Maintain project schedules milestones deliverables status reports and related documentation to support successful project execution.

• Coordinate and facilitate communication among architects engineers contractors consultants vendors and campus stakeholders.

• Track and maintain project records including Requests for Information (RFIs) submittals change orders punch lists and project correspondence.

• Coordinate project closeout activities including collection of warranties operations and maintenance manuals training materials and record drawings.

• Provide responsive customer service and effective communication to internal and external stakeholders throughout the project lifecycle.

Project Administration 25%:

• Provide administrative and project support to the Facilities and Construction Project Management departments.

• Maintain project files and records including correspondence contracts consultant agreements drawings specifications permits reports and other project documentation.

• Coordinate procurement and contract administration activities including purchase orders invoices payment applications contract amendments change orders and related documentation.

• Assist with public bidding and procurement processes in accordance with applicable policies procedures and regulatory requirements.

• Track and maintain project budgets commitments expenditures financial reports and other project control documentation.

• Monitor and maintain compliance documentation including insurance certificates preliminary notices lien releases waivers and project closeout requirements.

• Prepare reports spreadsheets presentations and project status updates for management and stakeholders.

• Maintain project databases tracking systems and records to ensure accurate current and accessible project information.

• Administer the Facilities and Construction Project Management plan room and project archives including the organization storage digitization retention and retrieval of project records.

• Assist staff consultants and contractors in accessing project documentation and archived records while ensuring compliance with departmental recordkeeping and document retention standards.

Other Duties- 5%:

• Supports departmental initiatives special projects and operational needs.

• Performs other duties as assigned.

QUALIFICATIONS

Unless otherwise stated the following qualifications are required to perform the essential functions of this position or the individual must demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other qualifications not listed below.

Education: Associate degree in Construction Management Business Administration Public Administration Engineering Architecture Facilities Management or a related field; or an equivalent combination of education and experience.

Experience: Three (3) to five (5) years of progressively responsible experience in construction or project coordination facilities administration capital project administration or a related field. Zero (0) to two (2) years of experience in project management.

Knowledge Skills and Abilities:

• Knowledge of construction administration and project coordination practices.

• Knowledge of budgeting scheduling procurement and contract administration principles.

• Strong organizational planning and time-management skills.

• Ability to manage multiple assignments and changing priorities simultaneously.

• Strong analytical and problem-solving abilities.

• Excellent written verbal and interpersonal communication skills.

• Ability to prepare accurate reports correspondence presentations and project documentation.

• Ability to establish and maintain effective working relationships with staff consultants contractors vendors and campus stakeholders.

• Strong attention to detail and commitment to accuracy.

• Proficiency in Microsoft Office Suite including Word Excel Outlook and PowerPoint.

• Ability to learn project management procurement accounting and document management software systems.

Preferred Qualifications:

• Bachelors degree in Construction Management Construction Engineering Business Administration Architecture Engineering Facilities Management or a related field.

• PMP Certification

• Experience supporting construction facilities capital improvement or renovation projects.

• Experience in higher education institutional public sector or campus environments.

• Familiarity with public contracting and procurement practices.

• Experience with contract administration budgeting invoice processing and project reporting.

• Familiarity with construction drawings specifications project documentation and project delivery methods.

• Experience maintaining records management systems drawing archives or plan rooms.

Physical Requirements:

• This position primarily performs work in an office environment and requires the ability to remain in a stationary position for extended periods while working at a computer.

• The role involves frequent use of a computer keyboard mouse and other standard office equipment as well as repetitive hand and wrist movements.

• The position requires the ability to communicate effectively in person by telephone video conference and electronic communication; read and interpret printed and electronic documents; and exchange accurate information with employees supervisors and external partners.

• Occasional standing walking bending reaching and lifting carrying pushing or pulling materials weighing up to 25 pounds may be required such as files office supplies or computer equipment.

• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Work Schedule:The regular hours for this full-time position are 40 hours scheduled from 8:00 a.m. to 5:00 p.m. Monday through Friday. May be required to work holiday weekend and/or evening hours. Regular hours may vary due to the needs of the organization or business unit.

COMPENSATION

Pay: The pay rate for this position is competitive and commensurate with the duties responsibilities and qualifications required for the position between $38.46-$43.27 per hour.

Benefits: This position is eligible for our employment benefits package including:

• medical dental vision

• 10% retirement contributions after one year (no matching required)

• group life insurance

• generous time off

• professional development funds

• discounts for mobile plans software and entertainment

• access to fitness facilities

• and more!

Disclaimer:

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop The Claremont Colleges Services will review this job description and make changes of business necessity. TCCS reserves the right to modify job duties or assign additional duties as needed.

ADA/OSHA:

This job description defines the essential job duties of this position. The Claremont Colleges Services expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

Equal Opportunity Employer:

TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit with the aim of having the best available person in every job. TCCS prohibits discrimination based on all characteristics protected by federal state or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful.