Construction Project Coordinator

- Please note that this position does not provide visa sponsorship.
- Principals only we are not accepting agency resumes for this role.

Construction Project Coordinator Palm Harbor FL / Tampa Metro
This is an office-based role; candidates must be located in or have a concrete connection to the Tampa metro.

About Us
FV Services is a family of construction and facilities management solutions providing an all-in-one resource for retail franchise and hospitality clients. Since our founding in 2006 weve completed over 1000 projects nationally offering Site Selection Design and Architectural Plans Construction Management and Facilities Management so our clients never have to juggle multiple General Contractors.

Were a national construction management and general contracting firm specializing in commercial tenant improvements and were growing this role sits at the center of that growth.

The Role
As an Entry-Level Project Coordinator youll be the administrative backbone initially supporting 1 Project Manager across multiple concurrent jobs. This isnt data entry its the fastest way to learn how commercial construction actually gets built with a clear runway to a PM or other construction paths.

The best Coordinators dont just log documents; they read them understand whats being built and chase down answers before a delay reaches the field. If an architect goes quiet on a critical RFI we want someone who calls finds the workaround and flags the PM not someone who sends a follow-up email and waits.

Responsibilities:

• Document Control: Manage the flow of RFIs submittals and drawing updates through Procore.
• Meeting Administration: Write and distribute precise timely meeting minutes.
• Close-Out Support: Gather O&M manuals warranties and as-built drawings for project close-out.
• Discrepancy Tracking: Read drawings and specs closely enough to flag field/document discrepancies before they cause delays.
• Reporting: Utilize Procore Smartsheet and Microsoft Office for job tracking and reporting.

What Success Looks Like

• Achieve zero backlog in the submittal and RFI logs.
• Distribute all weekly meeting minutes within 24 hours of adjournment.
• Build fluency in reading architectural structural and MEP drawings well enough to spot glaring errors before logging.

• Own the close-out process for sub-projects or specific phases.
• Reduce average RFI turnaround time by actively chasing architects phone calls not just email follow-ups.
• Build foundational knowledge of subcontractor scopes of work and basic construction estimating.

• Manage minor change order tracking independently.
• Routinely flag field/document discrepancies to your PM before they stall the job site.
• Build baseline scheduling knowledge (e.g. Microsoft Project or Primavera P6) to prepare for promotion to Assistant PM.

Ideal Candidate Profile

• Bachelors degree (desired) in Construction Management Business Operations Mgmt or similar
• Highly organized detail-oriented and comfortable managing a high volume of paperwork without letting things slip.
• A sense of urgency you close loops instead of waiting on them.
• Comfort with (or eagerness to learn) construction software like Procore Smartsheet and Microsoft Office.
• No construction experience is required were looking for the drive to chase down answers not a résumé full of jobsite hours. Any familiarity with construction and trades is good but again not required.

What We Commit to You
Tools: Procore Smartsheet and Microsoft Office training from day one.
Budget: Professional development support for relevant certifications (OSHA LEED Procore Certifications).
People: A manageable PM support ratio (typically 1 Coordinator to 23 PMs not spread thin across the whole team).

• Tools: Procore Smartsheet and Microsoft Office training from day one.
• Budget: Professional development support for relevant certifications (OSHA LEED Procore Certifications).
• People: A manageable PM support ratio (typically 1 Coordinator to 1 primary PM). While you may occasionally supportother PMs when needed this role wont be spread thin across the whole team.
• Cadence: A weekly 30-minute 1:1 with your PM on active project logs and deliverables plus a separate monthly mentorship conversation with a senior PM (not your day-to-day manager) focused purely on your career growth.

Why Now
You wont get lost in the shuffle here. Youll sit side-by-side with senior builders who will actually teach you the trade give you real ownership early and invest in turning you into a full Project Manager faster than a large enterprise GC ever would.

Compensation:
This role is budgeted at 55K base. We are not stuck on this number bring yourself bring your expertise lets talk.

This position does not provide visa sponsorship. Principals only we are not accepting agency resumes for this role.

At SFV Services we dont just build structures we build an inclusive workplace where everyone can thrive! Were proud to be an Equal Opportunity Employer celebrating the unique talents and perspectives each team member brings to the table. Whether youre designing constructing or managing facilities your individual awesomeness is what matters here not your race color religion gender age or any other label society might slap on you. Were on a mission to create amazing spaces and we believe that starts with creating an amazing diverse team. So come as you are bring your whole self to work and lets build something extraordinary together.

- Please note that this position does not provide visa sponsorship
- Principals only we are not accepting agency resumes for this role

At SFV Services we dont just build structures we build an inclusive workplace where everyone can thrive! Were proud to be an Equal Opportunity Employer celebrating the unique talents and perspectives each team member brings to the table. Whether youre designing constructing or managing facilities your individual awesomeness is what matters here not your race color religion gender age or any other label society might slap on you. Were on a mission to create amazing spaces and we believe that starts with creating an amazing diverse team. So come as you are bring your whole self to work and lets build something extraordinary together.