Confidential Records Disposal Assistant

Starting Rate: $15.00/hour

Schedule: Monday through Friday flexible hours

The Confidential Records Disposal Assistant collects confidential paper from designated secure shredding receptacles and transfers the material to approved shredding equipment or secure destruction containers. The position supports the organizations privacy records-management and workplace-safety practices while performing a focused weekly service for assigned healthcare-office locations.

Who We Are

At Advocates we provide comprehensive services for people facing developmental mental health or other life challenges.

Werea nonprofit mission-driven organization with a person-centered approach empowering the individuals we support to make choices build independence and live full meaningful lives. Our work is rooted in respect compassion and inclusion and we envision a world where individual differences are appreciated and celebrated.

At Advocates we value the ideas experiences and contributions of employees and are committed to fostering a supportive welcoming culture where everyone can grow and thrive.

• Empty designated confidential-document receptacles according to the assigned schedule and route.
• Keep confidential material under control during collection transport and disposal and avoid reading reviewing sorting or discussing document contents.
• Transfer collected material only to organization-approved shredding equipment or locked secure-destruction containers.
• Operate shredding equipment in accordance with manufacturer instructions and organizational safety procedures if assigned.
• Immediately report an unsecured receptacle spill suspected disclosure misplaced record equipment problem or other privacy or safety concern to the assigned supervisor.
• Complete any required collection or destruction log accurately and promptly.
• Maintain the collection and shredding areas in a clean orderly and hazard-free condition.

• High school diploma GED or equivalent experience preferred.
• Ability to maintain strict confidentiality and follow written procedures.
• Dependability punctuality and ability to work independently with limited supervision.
• Ability to recognize and promptly report privacy security equipment and safety concerns.
• Ability to complete required privacy confidentiality and safety training.
• Careful handling of sensitive materials and strong attention to detail.
• Ability to follow an established route schedule and chain-of-custody process.
• Basic organizational and time-management skills.
• Professional judgment and discretion in a healthcare-office environment.
• Access to confidential information is limited to what is necessary to perform assigned duties. The employee must not inspect retain copy photograph remove or disclose any confidential material.
• The employee must follow all applicable organizational privacy confidentiality records-retention secure-destruction information-security and safety policies including requirements applicable to PHI and PII.
• The employee must immediately report any actual or suspected loss misdirection unauthorized access or disclosure of confidential material through the organizations required reporting channel.
• Drivers License and reliable transportation to travel between work sites.

Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions including race ethnicity sex gender identity gender expression sexual orientation partnered status age national origin socioeconomic status religion ability culture and experience.

We are committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application interview or hiring process please contact Human Resources.