Conference Planner II

Conference Planner II

About Crowned Grace International

Crowned Grace International (CGINTL) is a Service-Disabled Veteran-Owned Woman-Owned and Small Disadvantaged Business headquartered in Lanham Maryland with an office in San Antonio Texas. We serve the Department of Defense federal civilian agencies and Fortune 1000 clients in workforce intelligence and transformation modernization and staff augmentation. CGINTL is ISO 9001:2015 certified and operates as a marketplace ministry guided by our purpose: Accelerating Mission-Ready Capabilities.

The Opportunity

Crowned Grace International is seeking a Conference Planner II to plan and deliver workshops meetings and conferences that bring together Forest Service leaders scientists partners and the public. The position supports the USDA Forest Service and is contingent upon contract award. This mid-level role is for a professional who works independently under general direction and is ready to take ownership of assignments from start to finish.

What You Will Do

• Plans and coordinates logistics for workshops meetings trainings and conferences of moderate size and complexity from initial request through close-out.

• Develops event plans timelines cost estimates and logistics checklists in coordination with the project lead.

• Conducts venue research and cost comparisons and coordinates lodging and meeting space requirements consistent with Government requirements.

• Coordinates speakers presenters and facilitators including schedules presentation materials and audiovisual requirements.

• Manages registration systems attendee communications and accessibility and reasonable accommodation requests.

• Sets up and supports hybrid and virtual meeting platforms including technical rehearsals.

• Leads on-site logistics for assigned events and resolves issues as they arise.

• Tracks event costs against the approved budget and prepares cost summaries.

• Prepares after-action summaries identifying lessons learned and recommended improvements.

• Provides task guidance to Conference Planner I staff.

Qualfications

• Bachelors degree in hospitality event management business communications or a related field; or an associates degree plus two additional years of relevant experience.

• Minimum of three years of event planning experience including at least one year independently coordinating logistics for multi-day meetings or conferences.

• Active Certified Government Meeting Professional (CGMP) designation from the Society of Government Meeting Professionals (SGMP).

• Moderate familiarity with standard event planning concepts practices and procedures.

• Ability to develop and manage event budgets and reconcile costs.

• Skill in vendor coordination registration platforms and hybrid and virtual meeting technology.

• Sound problem-solving skills and the ability to adapt quickly to changing requirements.

• Effective written and oral communication skills.

Preferred Qualfications

• Experience planning federal conferences and working within agency conference approval and reporting requirements.

• Working knowledge of the Federal Travel Regulation.

• Progress toward the Certified Meeting Professional (CMP) credential.

Work Environment

Virtual position with travel to event sites. Task orders may require assignments outside the Centers normal hours of operation including weekends in the accompaniment of Center personnel.

Our Culture

At CGINTL everyone is a Leader. We hire to develop toward and hold one another accountable to seven Core Values: Integrity & Trust; Credibility; Accountability (No Excuses Here); Continuous Improvement; Action Orientation; Caring for the Team the Client and the Business; and Marketplace Ministry.

• Must be able to pass government background investigation.