Communications & Conference Specialist

A successful Communications & Conference Specialist helps ensure Rincons presence at industry conferences is organized professional and aligned with our broader marketing and communications objectives. They anticipate needs keep stakeholders informed manage details with care and take ownership of projects from initial planning through completion.

They understand that conferences are more than logistical activities. They are opportunities to build relationships showcase expertise strengthen brand recognition and reinforce Rincons position in the markets we serve.

Beyond conference coordination this individual contributes to clear engaging and consistent communications that connect Rincons people expertise and accomplishments with internal and external audiences. Above all were looking for someone who is curious dependable collaborative and excited to grow as part of a creative and strategic communications team.


How We Collaborate

This role may offer a hybrid work setup blending time in the office with remote work as business needs evolve. We enjoy coming together in person to collaborate connect with teammates and partner with clients and may prioritize candidates who live within 50 miles of a Rincon office.

This role will require an in-office presence in Ventura CA.


What Youll Do


Industry Conferences & Market Engagement

• Coordinate Rincons participation in industry conferences trade shows professional association meetings and external industry forums.
• Manage conference calendars registrations sponsorships exhibitor requirements vendor coordination shipping and associated logistics.
• Maintain and manage Rincons conference materials and inventory including booth displays signage promotional giveaways and other branded assets coordinating warehouse storage organization and replenishment to ensure materials are ready for use.
• Work with Marketing and business leaders to understand conference objectives target audiences and opportunities to strengthen Rincons market presence.
• Coordinate the development of conference materials including presentations exhibits signage brochures digital assets and branded promotional items.
• Partner with the Design team to ensure conference materials are visually consistent accurate and aligned with Rincons brand standards.
• Support pre-conference promotion including social media speaker announcements and other communications that increase Rincons visibility and engagement.
• Coordinate post-conference communications content development and follow-up activities to extend the value of Rincons participation.
• Maintain centralized conference planning resources participation records budgets and schedules.
• Identify opportunities to improve conference coordination streamline processes and create a more consistent and effective brand experience.

• Support the development and execution of internal and external communications initiatives that reinforce Rincons culture expertise and market presence.
• Draft edit and coordinate content for employee announcements newsletters intranet articles social media and other communications channels.
• Assist with storytelling efforts that highlight Rincons people projects technical expertise and accomplishments.
• Collaborate with subject matter experts and internal stakeholders to gather information and translate complex topics into clear accessible and engaging content.
• Support social media content development scheduling and coordination across Rincons corporate channels.
• Assist with communications campaigns employee engagement initiatives leadership announcements and other firmwide priorities.
• Maintain communications calendars content libraries and other resources to support consistent and timely messaging.
• Help ensure communications reflect Rincons voice values and brand standards.

• Collaborate with Communications Design and Marketing colleagues to develop high-quality branded communications and marketing materials.
• Support the coordination and production of brochures presentations digital graphics promotional materials and other communications assets.
• Assist with gathering organizing and maintaining content photography and other brand resources.
• Coordinate project timelines internal reviews and approvals to keep communications and marketing deliverables on track.
• Support broader marketing and communications initiatives that increase awareness of Rincons services expertise and organizational culture.
• Contribute ideas and recommendations to strengthen communications effectiveness improve workflows and enhance Rincons external presence.

• Bachelors degree in communications marketing public relations journalism or a related field or equivalent professional experience.
• Approximately 24 years of professional experience in communications marketing conference coordination or a related discipline.
• Strong organizational and project coordination skills with the ability to manage multiple assignments stakeholders and deadlines.
• Excellent written and verbal communication skills including strong attention to grammar clarity and tone.
• Experience supporting conferences marketing campaigns communications projects or other initiatives involving multiple stakeholders and deliverables.
• Proficiency with Microsoft Office applications including Outlook Word Excel and PowerPoint.
• Strong attention to detail resourcefulness and a proactive approach to problem-solving.
• Ability to work independently on assigned projects while collaborating effectively with colleagues across departments and levels of the organization.
• Strong interpersonal skills and a commitment to delivering high-quality work in a collaborative deadline-driven environment.
• Willingness to travel occasionally to support conference participation and other business needs.

• Experience coordinating industry conferences trade shows sponsorships or professional association activities.
• Familiarity with social media platforms content management systems and digital communications tools.
• Experience with Canva Adobe Creative Cloud or similar creative applications.
• Experience coordinating with external vendors printers promotional merchandise providers or conference organizers.
• Familiarity with SharePoint Microsoft Teams and other collaborative project management platforms.
• Experience in professional services consulting environmental services architecture engineering or a related industry.
• Experience developing or coordinating branded marketing materials and promotional campaigns.

Rincon Consultants does not accept unsolicited applicant/candidate resumes from search firm recruiters and/or temporary agencies that do not have a signed contract and specified work order with Rincon Consultants. Further such resumes received will be deemed the sole property of Rincon Consultants and no fees will be paid in the event Rincon Consultants subsequently hires such individual. Rincon Consultants is an equal opportunity employer. All aspects of employment will be based on merit competence performance and business needs. We do not discriminate on the basis of race color religion marital status age national origin ancestry physical or mental disability medical condition pregnancy genetic information gender sexual orientation gender identity or expression veteran status or any other status protected under federal state or local law.