COM Academic Affairs Administrative Coordinator

This is an exciting opportunity to join the dynamic Academic Affairs Department team in the College of Osteopathic Medicine of Touro University California. This position will work closely with the departmental leaders to help support all members of the department and with students other campus faculty and staff.

This position requires the learning & utilization of multiple software platforms comprehending and working within university regulatory frameworks planning/ organizing proficiency at timely completion of complex administrative assignments and data entry/input collaboration and management with departmental team on all-staff projects.

Responsible for scheduling and coordinating appointments and meetings in-person or remote and maintaining department and campus calendars.
Responsible for keeping and maintaining meetings minutes.
Responsible for preparing communications such as memos emails meeting minutes reports and other correspondence.
Write and edit documents letters reports and instructional documents.
Create and maintain filing systems both electronic and physical.
Assist with document formation editing and writing of Deans letters.
Ability to utilize mail merge.
Assist with editing/data entry as needed.
Verbal written correspondence with students Touro staff and faculty sites representatives and preceptors via e-mail fax phone and postal service.
Learn and operate Office 365 CANVAS Teams Zoom TouroOne and other programs/software and equipment used by TUCOM.
Responsible for assisting with and maintaining records for the Academic Affairs department budget including processing departmental reimbursement room reservations and catering requests as needed.
Work closely with students to assist as needed with budgeting planning and logistics for Match Day
Assist with Orientation White Coat Preview Day Second Look Graduation and other events as needed.
Other duties and responsibilities as assigned.

Bachelors Degree preferred or equivalent job experience at healthcare/academic/business setting
Organizational and time management skills with meticulous attention to detail
Ability to take initiative and work independently creatively and in collaboration with others
Work experience that demonstrates a professional work style including respect for confidentiality the ability to exercise good judgment in stressful circumstances ability to meet deadlines be detail-oriented and be flexible with job assignments
Interpretation of department/college policies and procedures; assists with the development and implementation of new internal policies and procedures
Ability to lift items up to 5-10 pounds

CORE COMPETENCIES:
Strong organizational skills
Ability to multi-task
Ability to interpret a variety of instructions
Ability to function with limited supervision and to prioritize and meet deadlines
Strong computer skills (Microsoft Office: Word Excel Outlook PowerPoint etc. Familiarity with SmartSheet a plus.
Ability to learn specialty/custom-designed software programs
Excellent verbal and written communication skills; customer service and interpersonal skills; ability to interact with administration faculty staff and students
Experienced with working with other people in stressful situations