College, Career & School Operations Coordinator (Managerial Tier B) SY26-27

REPORTS TO: Head of School

Fenway High School is a small innovative Boston Public School with a strong commitment to relationships rigor relevance and preparing all students for success in college career and life. Fenway is recognized for its strong graduation outcomes early college and early career programming inclusive school culture and deep relationships with students and families.

GENERAL DESCRIPTION

The College Career & School Operations Coordinator will play a key role in supporting postsecondary readiness student opportunities schoolwide events data systems and day-to-day school operations. This position is designed for a highly organized student-centered professional who can support students and families through the college and career readiness process while also contributing to the broader operational needs of a busy high school.

The ideal candidate is an excellent communicator detail-oriented collaborative culturally responsive and committed to expanding opportunity for students from diverse backgrounds.

RESPONSIBILITIES

College & Career Readiness

• Coordinate systems and supports for students beginning and completing the college application process
• Provide individual college and career advising to students with a particular focus on juniors and seniors
• Support students and families with college applications financial aid FAFSA/CSS Profile completion scholarships and college enrollment steps
• Maintain an up-to-date tracking system for senior postsecondary planning applications acceptances financial aid completion deposits and final enrollment decisions
• Support college and career readiness workshops for students families and caregivers
• Coordinate college visits college fairs career panels guest speakers and postsecondary exposure opportunities
• Build and maintain relationships with colleges universities community-based organizations and career partners
• Support alumni tracking related to college enrollment persistence completion and career pathways
• Communicate regularly with families/caregivers regarding student progress through the postsecondary planning process

Early College Early Career & Student Opportunity Support

• Support systems connected to Fenways Early College and Early Career programming
• Assist with student enrollment communication logistics and tracking related to college courses internships career readiness programming and partner-based opportunities
• Help coordinate student participation in internships field trips work-based learning opportunities and college/career events
• Collaborate with school counselors advisors teachers and administrators to ensure students are accessing appropriate postsecondary pathways
• Support students in developing the organizational skills communication skills and follow-through needed for success in college and career settings

Data Tracking & Reporting

• Maintain accurate databases related to college applications financial aid scholarships alumni outcomes internships and student participation in programs
• Review and analyze student data to identify needs gaps and opportunities for intervention
• Prepare reports and summaries for school leadership board committees funders partners and district stakeholders
• Support schoolwide data collection connected to student outcomes postsecondary readiness attendance program participation and school improvement goals
• Use Aspen Naviance or similar college/career platforms Google Workspace Microsoft Office and other systems to organize and communicate information

School Operations & Event Support

• Support the planning and execution of major school events including but not limited to college and career events Senior Awards graduation-related events Project Week family nights exhibitions and partner events
• Assist with logistics for field trips student programming guest speakers and community partner visits
• Coordinate communication materials schedules rosters permission slips and operational details for student events and programs
• Support schoolwide systems that improve student access to opportunities and strengthen the overall student experience
• Provide general operational support to the Head of School and leadership team as assigned

Partnerships & Community Engagement

• Develop and manage relationships with community-based organizations that support college advising career readiness financial aid mentoring scholarships and student success
• Serve as a liaison with selected external partners colleges universities and community organizations
• Help coordinate partner communication student referrals event planning and follow-up
• Support efforts to connect Fenway students with meaningful opportunities across Bostons college career nonprofit healthcare arts business and civic sectors

Collaboration & School Leadership Support

• Collaborate with school counselors teachers advisors administrators student support staff and partner organizations
• Participate in relevant leadership student support and planning meetings
• Contribute to a collaborative and solutions-oriented school culture
• Perform additional duties as assigned by the Head of School

QUALIFICATIONS - REQUIRED

• Bachelors degree required
• Experience working with students in an urban public school youth-serving organization higher education college access career readiness or related setting
• Strong knowledge of the college application and financial aid process
• Strong organizational and project management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities deadlines and details
• Ability to build positive relationships with students families staff and external partners
• Experience using data systems spreadsheets and technology tools to track student progress and program outcomes
• Commitment to educational equity and expanding postsecondary opportunities for students from historically underserved communities
• Current authorization to work in the United States

QUALIFICATIONS - PREFERRED

• Experience working in a Boston Public School or urban public high school
• Experience in college admissions college access school counseling career advising youth development or student support
• Familiarity with Xello Aspen Common Application FAFSA CSS Profile MEFA Pathway or similar platforms
• Experience facilitating student and family workshops
• Experience coordinating events partnerships field trips or school-based programming
• Strong interpersonal and presentation skills
• A positive attitude flexibility sense of humor and commitment to working as part of a team

TERMS:Managerial Tier B.

Please refer to (under Employee Benefits and Policies) for more information on salary and compensation. Salaries are listed by Unions and Grade/Step

School-based Managerial employees will work 223 days each year. The 223 day work-year will include the 183 days in which school is in session and the additional days will be determined by the employee and the principal or headmaster of the school.

School-based Managerial employees are not eligible for vacation time or compensatory the event of school cancellation due to snow or inclement weather school-based Managerial employees need not report to work.

The Boston Public Schools in accordance with its nondiscrimination policies does not discriminate on the basis of race color age criminal record physical or mental disability pregnancy or pregnancy-related conditions homelessness sex/gender gender identity religion national origin ancestry sexual orientation genetics natural or protective hairstyle military status immigration status English language proficiency or any other factor prohibited by law in its programs and activities. BPS does not tolerate any form of retaliation or bias-based intimidation threat or harassment that demeans individuals dignity or interferes with their ability to work or learn.If you require an accommodation pursuant to the ADA for the application process please contact the Accommodations Unit at.

Required Experience:

Manager