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Collections Coordinator

Mayer LLP

Job Location:

Dallas, TX - USA

Yearly Salary: USD 50000 - 55000

Posted: 29 September 2026 (6 days ago)

Application Deadline: 27 December 2026

Vacancies: 1 Vacancy

Job Summary

At Mayer LLP we believe in doing law differently with collaboration innovation and determination at the core. Founded by a team of experienced entrepreneurial attorneys weve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas New Mexico and Arkansas and a breadth of practice areas including corporate & securities litigation real estate tax labor & employment healthcare and immigration we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic growth-minded environment where your contribution directly matters and youll work alongside skilled professionals focused on achieving business-driven legal solutions Mayer is where you can make an impact.

Responsibilities

Partner with attorneys on collection efforts while maintaining client relationships
Contact clients regarding past due accounts until payment is received
Document client activity/communications
Monitor accounts receivable for disputed line items
Prepare and submit appeals to clients ensuring all appeals are responded to by client deadlines
Work with billing coordinators to ensure bills are sent according to client requirements
Review and track appeals respond to appeals and make recommendations for how to improve the appeals process
Communicate with attorneys paralegals secretaries clients and staff to ensure that the appeals process runs efficiently and effectively
Assist Billing team as needed
Other duties as assigned

Experience

Minimum of 2 years of billing experience in a professional services environment
Prior legal billing experience particularly in a large firm billing for multiple attorneys is preferred
Proficiency in legal billing software with a preference for Coyote Analytics
Strong proficiency in Outlook Word and Excel
Excellent problem-solving abilities with the capability to quickly identify and resolve issues
Understanding of general accounting concepts
Excellent communication skills and the ability to work effectively with personnel at all levels via phone and email
Attention to detail and a commitment to maintaining accuracy
Collaborate and change Timekeeper Issue with Rate Structure Changes
Send Receive Edit and Train on Prebills for the attorneys
Understanding Client Guidelines with UTBMS Task Expense and Fee Codes
Ensure that task codes used for each billing entry come from the UTBMS code set for the relevant practice area

Technology

Mayer LLP has implemented the following technology platforms:

Westlaw
Harvey AI
Coyote
PointOne
iManage

Benefits

Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
10 company holidays 4 early release days
16 PTO days
401k firm match based on previous year revenue. Historically we have matched 25% up to 6% of the employee contribution
Discretionary year end bonus
Employee referral bonus ($2000 - $4000)

$50000 - $55000 a year

Compensation is commensurate with years of experience

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We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience:

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