Clinic Manager Float East Dallas (44514)

Clinic Manager Float (Collin County)

Job Title:Clinic Manager Float

Reports To:Practice Administrator or Regional Practice Administrator

FLSA Status:Exempt

Location:Multiple clinic sites; floats to clinics in need as needed

Category:Full-Time

Direct Reports:Clinic Supervisor CMA Lead Patient Coordinator Lead and clinic staff at the assigned clinic

Position Summary

The Clinic Manager Float leads all operations at the clinic to which they are assigned ensuring high-quality patient care efficient workflows and a well-supported team. This role manages staffing compliance budgets and patient experience for the clinic and serves as the daily operational partner to the clinics providers. The Clinic Manager Float carries out standards set by their Practice Administrator or Regional Practice Administrator and reports on clinic performance.

This is a float position. The Clinic Manager Float is required to float to clinics in need as needed based on operational demands such as manager vacancies leaves of absence staffing shortages new clinic openings or special projects. Assignments may change with little notice and may last from a single day to several weeks as directed by the Practice Administrator or Regional Practice Administrator.

Build Your Career in Specialized Outpatient Care

Urology Clinics of North Texas is seeking an experienced Certified Medical Assistant to join our growing outpatient practice.

As a UCNT Certified Medical Assistant you will work closely with physicians and advanced practice providers while helping patients navigate important and often sensitive healthcare needs. You will combine hands-on clinical care patient communication and accurate electronic documentation to keep the clinic running efficiently and provide an excellent patient experience.

UCNT includes 20 North Texas locations and 70 providers united by one mission: to provide excellent care and treatment of urological conditions courteously compassionately and efficiently.

Join UCNT

If you are a dependable and experienced Certified Medical Assistant who values patient care clinical accuracy and teamwork we invite you to apply and learn more about building your career with Urology Clinics of North Texas. This position will mainly work in McKinney while floating to Frisco Allen and Plano on an as-needed basis.

Work Schedule Expectations

• On-site leadership position requiring a minimum of 8 hours per day (excluding breaks) Monday through Friday during normal business hours.
• Work location will vary based on the needs of the organization; the Clinic Manager Float is required to float to clinics in need as needed.
• As an exempt-level manager occasionally expected to respond to calls or emails outside standard hours to support operational continuity.
• A cell phone reimbursement is provided to support this requirement.

Essential Duties and Responsibilities

Float Coverage

• Float to clinics in need as needed providing management coverage during vacancies leaves staffing shortages clinic openings or other operational needs.
• Quickly assess the operations staffing and priorities of each assigned clinic and provide stable consistent leadership during the assignment.
• Maintain consistent policies workflows and service standards across every clinic served.
• Communicate status issues and handoff notes to the Practice Administrator or Regional Practice Administrator at the start and end of each assignment.

Clinic Operations

• Oversee daily clinic operations patient flow and facility needs.
• Implement and enforce organizational policies procedures and workflows.
• Manage vendor relationships supplies equipment and a safe physical environment.
• Serve as the clinics HIPAA and OSHA coordinator or ensure one is designated and trained.

Staff Leadership

• Hire train supervise and evaluate clinic staff directly and through the Clinic Supervisor and leads.
• Approve timekeeping and maintain personnel records in coordination with HR.
• Manage schedules to ensure adequate coverage; coordinate float support with their Practice Administrator or Regional Practice Administrator.
• Handle performance issues corrective action and conflict resolution in partnership with HR.

Financial Management

• Manage the clinic budget for supplies purchasing and staffing; approve expenses within authority levels.
• Monitor front-end collections charge capture and billing issues in partnership with the Billing department.
• Track overtime and labor costs.

Provider Support

• Serve as the daily operational partner to providers at the clinic.
• Maintain provider licensure dues and credentialing records.
• Ensure provider templates and schedules are current and communicated to the Call Center.
• Act as liaison between providers and support services (surgical scheduling credentialing hospitals).

Patient Experience

• Resolve patient complaints promptly and professionally.
• Review patient satisfaction surveys and online reviews; respond and act on trends.
• Improve scheduling and workflows to enhance access and reduce wait times.

Key Performance Measures

• Operations: Monthly clinic report covering visit volume no-show rate template utilization and wait times.
• Financial: Supply and labor costs within budget; point-of-service collection rate.
• People: Performance reviews on time; adequate coverage; turnover trends.
• Compliance: HIPAA OSHA and CLIA training and audits current.
• Provider: Templates accurate and communicated; zero credentialing lapses.
• Patient Experience: Satisfaction scores; complaints resolved within response standard.
• Float Coverage: Timely reliable coverage of assigned clinics with smooth transitions and clear handoffs.

Skills & Competencies

• Strong leadership problem-solving and organizational skills.
• Adaptability and the ability to step into a new clinic environment and lead effectively on short notice.
• Excellent verbal and written communication.
• Proficiency in EMR practice management software and Microsoft Office (Word Excel).
• Knowledge of HIPAA OSHA CLIA coding and billing practices and HR compliance.

Supervisory Responsibilities

Yes. Direct supervision of all non-provider clinical and administrative staff at the clinic to which the Clinic Manager Float is assigned.

Travel Requirements

Regular travel between clinic locations is required. The Clinic Manager Float must be willing and able to float to clinics in need as needed based on the operational needs of the organization.

Additional Requirements

• Must maintain a professional appearance and demeanor.
• Must have reliable transportation and a valid drivers license for travel between clinic locations.
• Must be flexible with work location and able to adjust to changing assignments.
• May involve conflict resolution escalation and sensitive personnel or compliance matters.

Physical Demands & Work Environment

Clinic setting with patient exposure. Frequent standing walking and computer use; able to lift up to 20 pounds occasionally. Regular driving between clinic locations.

Acknowledgment

This job description is not an exhaustive list of duties. Responsibilities may change based on business needs.

What You Will Bring

Required Qualifications

• Active Certified Clinical Medical Assistant certification or another UCNT-approved Medical Assistant certification.
• Current required continuing education and credentials.
• Experience performing clinical Medical Assistant duties in a physician practice outpatient clinic or comparable healthcare setting.
• Ability to perform specimen collection vital signs urinalysis blood draws injections catheterization and instrument sterilization.
• Working knowledge of medical terminology clinical procedures medications and commonly used medical instruments.
• Strong patient-service interpersonal verbal and written communication skills.
• Ability to organize and prioritize work manage multiple responsibilities and maintain close attention to detail.
• Dependable attendance and the ability to be at the assigned workstation prepared to begin work at the scheduled time.
• Ability to exercise sound judgment while following established clinical policies and procedures.
• Professional appearance and demeanor; scrubs are required.

Computer and Documentation Skills

• Intermediate computer proficiency including confident use of electronic health records practice-management systems and document-management systems.
• Ability to navigate multiple applications enter and retrieve information accurately manage electronic work queues and maintain current patient documentation.
• Proficiency with business email electronic scheduling online forms and common Microsoft Office applications.
• Ability to learn new clinical systems and workflows and use technology efficiently in a fast-paced environment.

Preferred Qualifications

• Previous urology or specialty-practice experience.
• Experience with surgery scheduling medication prior authorizations and clinical quality-control processes.
• Experience supporting multiple providers or working in a high-volume outpatient clinic.
• Bilingual English and Spanish skills.

What Success Looks Like

Successful UCNT Medical Assistants:

• Help providers maintain an efficient well-organized clinic.
• Deliver accurate compassionate and respectful patient care.
• Complete documentation and patient follow-up promptly.
• Maintain reliable attendance and arrive prepared to work.
• Communicate effectively with patients providers and coworkers.
• Follow clinical safety privacy and quality standards consistently.
• Contribute to a supportive and accountable team environment.