Clinic Administrative Assistant

The Clinic Administrative Assistant plays a vital role in supporting our clinic operations staff and leadership. This position manages key administrative functionsincluding scheduling resource management EMR maintenance and office communication. This position will split time between administrative support and direct patient care (2575% direct session coverage).

• Provide daily administrative assistance to Clinic Management and Technicians.
• Coordinate daily schedules to ensure adequate coverage smooth transitions and efficient clinic operations.
• Manage mid-day or closing procedures (MondayFriday) and occasional Saturday morning operations.
• Handle general office tasks including written communications invoicing record maintenance and reporting.
• Oversee EMR records keeping patient details and staff timesheets up to date.
• Manage inventory by ordering organizing and distributing clinic supplies materials and equipment.
• Maintain a clean organized and welcoming clinic environment.
• Provide direct 1:1 naturalistic play-based therapy in the clinic setting. Implement individualized treatment programs and clinical procedures accurately. Deliver direct treatment sessions as needed including providing break and transition coverage for clinic personnel.
• Maintain clear professional and regular communication with Program Supervisors.
• Foster an engaging positive and motivating therapy environment for clients.
• Actively seek opportunities to expand clinical and administrative knowledge for professional growth.
• Maintain reliable availability within standard operating hours: MondayFriday 7:30 AM 5:30 PM with occasional Saturday coverage (9:00 AM 1:00 PM).

Qualifications :

• High school diploma or equivalent required; prior experience in administrative support preferred.
• Active Registered Behavior Technician (RBT) certification preferred or a willingness to obtain certification upon hire.
• Proven ability to remain composed efficient and effective in a fast-paced high-volume environment.
• Empathic and collaborative approach committed to fostering positive communication and a supportive team culture.
• Strong verbal and written communication skills with exceptional time management task prioritization and deadline compliance.

Additional Information :

WHY YOU WILL LOVE WORKING AT T&B!

• Generous benefit Package: 
• Medical Dental Vision and Disability
• Company Paid- Life Insurance
• 401K with company match
• Company Paid Short-Term Disability
• HSA and FSA options
• Employee Assistance Program 
• Employee Recognition

Remote Work :

No

Employment Type :

Full-time