Central Receiving Coordinator

Job Description

Finance Planning and Budgeting (FPB) has an outstanding opportunity for Central Receiving Coordinator tojoin their team.

About this Opportunity

The Central Receiving Coordinator supports the University of Washingtons centralized receiving model. This position is responsible for overseeing the intake inspection documentation and staging for distribution of goods across campus ensuring standardized receiving practices and accurate Workday transaction processing. The Coordinator processes and uploads documentation for audit and payment purposes tracks the chain of custody from receipt to outgoing delivery communicates receiving issues and supports customers to address these issues and upholds strong internal controls to reduce departmental administrative burden and aligns with higher education supply chain best practices. Operating with considerable independence the role involves interpreting and applying rules and regulations advising staff faculty and program participants to ensure consistent receiving practices accurate Workday transaction processing proper handling of documents for audit and payment release and reliable chain-of-custody tracking from receipt through outgoing delivery. The role is critical to improving internal controls reducing administrative burden on departments and aligning UW with higher education supply chain best practices.

Key Responsibilities

Receiving & Inspection (30%)

Workday Transaction Processing (20%)

Internal Distribution (20%)

Chain-of-Custody & Tracking (10%)

Exception Handling & Compliance (10%)

Continuous Improvement & Customer Service (10%)

Required Qualifications

To be considered for thisopportunityyourapplication mustdemonstrateyou meet both the minimum qualifications andadditionalqualifications listed below. Equivalent education and/or experience may substitute forminimum qualifications except when there are legal requirements such as a licensecertification and/or registration.

Minimum Qualifications

High school diploma or equivalent and 2 years of experience in receiving logistics warehousing mailing services logistics or supply chain operations.

Must possess a valid drivers license and a clean driving record to operate university vehicles.

Additional Qualifications

Experience processing high volume transactions and documentation in an enterprise system (e.g. Workday).

High attention to detail and the ability to follow standardized procedures.

Effective communication and customer service skills. Sufficient reading writing and math skills needed to accurately complete work and consistently ensure a match of packing slip to package contents

Preferred Qualifications

Experience with Workday or similar financial/receiving systems.

Familiarity with higher education public sector or complex organizational environments.

Experience supporting chain-of-custody processes.

Ability to manage multiple deliveries and priorities in a high-volume environment. Experience with material handling equipment

About the Team

Finance Planning and Budgeting (FPB) encompasses the major central financial planning analytical and budgeting functions for the University of Washington including:

• Financial Stewardship & Operations

• Institutional Analytics & Decision Support

• Budget Policy & Strategy

• University Business Service

Creative Communications (C2) is the University of Washingtons centralized provider of design web printing copying and mailing services supporting the Seattle Bothell and Tacoma campuses as well as UW Medicine. As a division of Finance Planning & Budgeting C2 partners with departments faculty students and staff to deliver highquality costeffective communication and logistics solutions from concept through production and distribution while emphasizing customer service operational efficiency and sustainability.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.