CEI Field Secretary Assistant Contract Support Specialist

AECOM is currently seeking to hire an CEI Secretary / Assistant Contract Support Specialist to join our team and provide essential support for multiple transportation and infrastructure projects in the Orlando FL this role the selected candidate will assist with a wide range of contract administration and project documentation tasks including reviewing contractor submittals preparing and maintaining project records and monitoring compliance with FDOT standards.

Responsibilities include but are not limited to: 

• Provides administrative and clerical support to help Project Managers and Senior Project Engineers stay focused on project needs
• Assists Project Managers with day-to-day office and project duties including:
  • Invoicing and payment tracking
  • Progress meetings
  • Monthly and final estimates
  • EEO compliance
  • Construction contract changes
  • Data uploads
  • Submittal tracking
  • Staff certifications and documentation
• Supports project-specific tasks under the direction of the Senior Project Engineer and Project Management team
• Maintains project files directories and documentation throughout all phases of the project
• Organizes and maintains original documents revisions and reproduced documents for easy access and retrieval
• Develops and maintains project-specific filing and document control procedures.
• Uploads and manages project documentation within electronic document management systems (EDMS)
• Records organizes and maintains project photographs and related documentation
• Performs routine administrative and project support tasks with general supervision
• Works with project technical and professional staff to complete assigned tasks and meet project requirements

Qualifications :

Minimum Requirements:

• High School Diploma plus 2 years of related experience or demonstrated equivalency of experience and/or education
• Due to the Nature of the projects US Citizenship is required 

Preferred Qualifications:

• Two (2) years of secretarial and/or clerical experience
• Experienced with standard word processing and data management software
• CTQP Final Estimates Level I

Additional Information :

• Sponsorship for US employment authorization is not available now or in the future for this position

• Relocation is not provided for this position 

At AECOM we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at . 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and communitywhere you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Full-time