CDA-State Fair Ticketing Manager (Administrator IV)

Agriculture is a part of all our lives. When you eat put on clothes or care for an animal--your life is touched by agriculture. Colorados food and agriculture industry generated $47 billion of economic activity in 2019 and supports nearly 5% of the states workforce. CDA is proud to be a part of such an important industry.

Mission:

The CDAs mission is to strengthen and advance Colorados agriculture; promote a safe and high-quality food supply; protect consumers; and foster responsible stewardship of the environment.

CDA Wildly Important Goals:

To accomplish our mission CDA focuses on five wildly important goals:

• Goal 1: Expanding National and International Market Access

• Goal 2: Developing Agricultural Leaders

• Goal 3: Advancing the Colorado Water Plan

• Goal 4: Implementing the Beaver Strategy

• Goal 5: Providing Education on Animal Mistreatment and Livestock Theft

We use these goals to focus and align the daily work of our staff in support of Colorado farmers and ranchers. Learn more about our Department and our wildly important goals in our performance plan on ourwebsite.

• Strong secure yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Plan plus optional 401(k) and 457 plans()
• Medical and dental health plans ( supplemented Health Savings Account ($60 per month)
• Paid life insurance plus additional optional life insurance options
• Paid Short Term Disability and optional Long Term Disability coverage
• 11 paid holidays per year plus generous vacation and sick leave accruals
• BenefitHubstate employee discount program
• Employee Wellness program State of Health
• Excellent work-life programs such as flexible schedules remote work opportunities free parking professional development and more!

To learn about the total compensation package for State government employment visit: Opportunity

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.

We believe that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

Organizational Purpose
This work unit exists to manage the ticketing operations for the organization. The Ticketing Manager ensures a seamless secure and user-friendly purchasing experience for guests while maintaining standards of customer service and financial accountability.

Major Objectives of the Position
The Ticket Manager exists to manage the ticketing operations for year round events and the annual State Fair.The Ticket Manager exists to manage key revenue areas and deliver an exceptional experience to guests promoters partners and staff.

Primary Duties and Responsibilities

Ticketing and system management

Brief Duty Description:

This position will oversee and manage the ticketing process and systems needed to produce events at the State Fair. Duties include:

• Works with promoters and contractors to build and manage the performances in the ticketing system. This includes but is not limited to building a performance-specific map and determining the best tools to use in the ticketing system that provides an accurate and efficient ticketing process for each performance.
• Creates digital seating charts.
• Identifies researches communicates and resolves all issues within the ticketing system and/or ticketing processes.
• Resolves complex customer service issues that frontline staff cannot resolve.
• Determine and request additional equipment for events from the ticketing company.
• Installs equipment which requires lifting of boxes weighing between 10-50 pounds bending and crawling at times.
• Troubleshoots and resolves equipment issues to include but not limited to selling stations and scanning equipment.
• Orders and secures ticket stock. Lifting boxes of ticket stock is required.
• Provides ticket reports to all staff promoters or entertainment groups. Responsible for determining which report best suits the stakeholders requests.
• Determines and assigns user permission levels of access within the ticketing software..
• Advises the promoter on pricing tiers and set up for the event. Advises promoters when to introduce promotions based on slow or rapid sales.
• Manages comps to be released or retained without impacting revenue or crowding priority areas.
• Communicates the event set up with the operations team and the production team. Reviews the completion of the event set for accuracy.
• Communicates with marketing to ensure that the website and social media are scheduled in unison with the sale date.
• Communicates information to the patron via messages scheduled through the ticketing system.
• Continue to stay current with new system features.
• Oversees the call center during the Colorado State Fair event.

Financial Management:

Brief Duty Description:

Position oversees the financial aspect of ticketing operations by reconciling daily sales weekly settlements and monthly reports against the accounting system. Ensures strict adherence to internal controls for securing funds and ticketing inventory while managing the approval process for all ticket distributions to maintain financial accountability and operational accuracy. Duties include:

• Reconcile money collected to sales and submits worksheet and system reports to accounting daily.
• Reconcile weekly ticketing settlements received from the vendors run reports from the system to reconcile accounts and then submit to accounting.
• Reconcile ticket reports at the conclusion of each event.
• Reconcile the ticketing reports to the accounting system monthly and provide accounting with corrections.
• Secure change funds and all sales received in the safe.
• Authorizes refunds and exchanges.
• Establishes procedures to ensure staff have clear directions for sales refunds exchanges.

Staff Management:

Brief Duty Description:

Position is responsible for providing leadership and supervision between 50 to 60 seasonal temporary employees and volunteers. Duties include:

• Demonstrating commitment to CDAs core values including maintaining a workplace that values and respects employees through communication and behavior with staff and stakeholders and developing program initiatives with these values at the core.
• Recruiting hiring terminating and supervising qualified temporary staff.
• Directing temporary staff and volunteers ensuring the delivery of services that support the business operations of the program.
• Scheduling temporary staff and staying within the budget.
• Identifying skills of staff and utilizing such skills to enhance the unit.
• Managing conflict and employee relations in a constructive manner. Handle employee issues.
• Assessing staffing needs based on department goals and budget;
• Overseeing the allocation of human and financial resources and identifies cost-effective approaches to improving the quality of services and operations within the program.
• Training personnel using the ticketing system or ticketing equipment to include ticket sellers and ticket takers

Skills-based Hiring:
This position is advertised in alignment with Executive Order 2022-015 Skills-Based Hiring. Recruitment for this position recognizes that skills can be developed through various pathways including formal education work experience volunteering self-directed learning and other life experiences opening doors to individuals from varied backgrounds. Those with relevant experience but without traditional credentials are welcome to apply!

• Seven (7) years of work with large event management customer service and organization

• A combination of related education in accounting event planning public relations and/or public administration and/or relevant experience in large event management customer service and organization equal to Seven (7) years.

Preferred Qualifications:

• Years of state service as a preferred qualification.
• Previous work with large events
• Previous supervisory experience working with temporary employees

• Must have an active Colorado drivers license.
• Must be a resident of the state of Colorado.
• Must be willing to work outside of normal business hours
• Will need to work outdoors in adverse conditions such as rain heat and snow.

• Excellent interpersonal communication and public speaking skills.
• Experience with event management
• Ability to troubleshoot systemic problems
• Knowledge working with computer logistical systems
• Ability to work in a fast-paced environment and juggle multiple priorities and able to react and adjust quickly to changing conditions.
• Great Attention to detail
• Being able to visualize macro issues and articulate solution
• Excellent communication skills; able to communicate effectively and articulately in writing and orally with diverse communities in all corners of the state.
• Work well under pressure.
• Strong relationship management skills and excellent representation of the department in community interactions.
• A proven track record for developing and maintaining trusted relationships with stakeholders and industry experts.
• Excellent negotiation and consensus building skills.
• Proactive approaches to problem-solving and with strong decision-making capability.
• Highly resourceful team-player with the ability to also be extremely effective independently.

• Online application (completed fully) describing how you meet the minimum qualifications
• OR If you are not able to submit an online application a paper application is available at this link: PDF State Paper Application. Paper applications must be received (either by US mail or email to by the closing date and time of the application period listed on this announcement.
• DD214 (if applicable)
• Unofficial copy of transcripts (if applicable)

• Technical Competence Technical experience as it relates to the duties outlined in this job announcement.
• Depth and Breadth of Experience Experience that covers multiple areas outlined in this job announcement. Experience should be varied and not one dimensional and demonstrate a wide range of community involvement.
• Job Fit Experience will be evaluated to determine how well your past experience aligns with and meets the business needs of this position. Current experience is preferred.