CCA Clinical Administrative Lead-Part Time-Overnight

Cooper Norcross Health formerly Cooper University Health Care is a leading academic health system affiliated with Cooper Norcross Medical School of Rowan University. Headquartered in Camden New Jersey Cooper Norcross Health has revenues of more than $3 billion and an A credit rating from both S&P and Fitch Ratings.

Cooper Norcross Health has nearly 14000 team members including more than 2200 nurses more than 1200 employed physicians representing 95 specialties and subspecialties and more than 700 advanced practice providers.

The health system operates MD Anderson Cancer Center at Cooper as well as four hospitals its 663-bed flagship Cooper Norcross University Hospital in Camden its 229-bed Cooper Norcross University Hospital Cape Regional in Cape May Court House Childrens Hospital at Cooper Norcross Health in Camden and The Recovery Village Cherry Hill at Cooper a substance abuse rehabilitation and inpatient treatment facility in partnership with American Recovery Services.

Cooper Norcross University Hospital in Camden is the only Level 1 Trauma Center in South Jersey and the busiest in the region. The hospital has been recognized as a top-performing regional hospital by U.S. News & World Reports Best Hospitals annual survey for eight years.

More than 2.54 million patients visit Cooper Norcross Health facilities annually. Its ambulatory network encompasses three outpatient surgery centers seven urgent care centers a wound care center and more than 130 physician physical therapy and radiology offices extending from the Delaware River to the New Jersey shore.

Cooper Norcross Health a not-for-profit health system was named one of Americas Best Large Employers for 2026 by Forbes ranking among the top 200 in the nation. Visit to learn more.

This position is Part Time Remote must be in the New Jersey area (South). Will work 12:00AM to 8:00AM

The CCA Clinical/Admin lead will provide remote/in person MA support to provide vitals assist with patients questions ordering bloodwork script for clinicians. Responsible for maintaining EHR database registration of patients printing/uploading documents for visits and ensuring patient completes them. After visit ensure scanning and uploading of documents into the EHR program as needed. This role is a remote position however could require in person depending upon departmental need. The Clinical Administrative Lead handles all Cooper 365 phone matters. This position will be responsible for providing both remote check-in/out and MA services in the Cooper365 model. This role requires ALL recertifications referrals and prior authorizations to be completed in a timely manner. Processing record requests through MRO processing all new patient contracts and questions as needed.

3-5 years experience in customer service with the ability to exercise sound administrative judgement when needed a forward thinker and embrace innovation to creatively solve problems and serve as the subject matter expert for Cooper 365 customer service and Primary Care Services. He/she assumes responsibility to ensure access to care is met within the Cooper Integrated Specialist Network. The clinical/admin lead is the liaison for the clinicians work with patients to check in/out schedule appointments when needed and work in baskets as required. This role will be involved in both the clinical and administrative areas including assisting clinicians with patient care and handling clerical environmental and organizational tasks.
The CCA Clinical/Admin lead will provide remote/in person MA support to provide vitals assist with patients questions ordering bloodwork script for clinicians. Responsible for maintaining EHR database registration of patients printing/uploading documents for visits and ensuring patient completes them. After visit ensure scanning and uploading of documents into the EHR program as needed. This role is a remote position however could require in person depending upon departmental need.
The Clinical Administrative Lead handles all Cooper 365 phone matters. This position will be responsible for providing both remote check-in/out and MA services in the Cooper365 model. This role requires ALL recertifications referrals and prior authorizations to be completed in a timely manner. Processing record requests through MRO processing all new patient contracts and questions as needed.
This role is responsible for processing and/or printing incoming faxes through OnBase/fax and routing to provider for signatures or information. To ensure proper uploading into chart and category in a timely and efficient manner. Provides information to patients so they may fully utilize and benefit from the clinical services. Maintains working knowledge of regulatory standards and is accountable to sustain these standards in daily operations.
Must have excellent time management leadership aptitude and organizational skills. Must be able to work independently. Excellent listening and communication skills are required. Excellent escalation skills in handling customer complaints independently and assist clinicians with patient escalations. Must have experience with an EHR computer skills knowledge of patient scheduling and scheduling templates. Have the ability to work independently creatively problem solve and have a MA certification. Must be compassionate and establish effective relationships. Knowledge of medical terminology required. Experience with hospital outpatient registration. This role is for Cooper 365 24/7 and must be flexible willing to work 12-hour shifts and holidays.
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Provides customer service while interacting with patients referring to offices and team members over the phone TH or via electronic communication.
Work with clinicians and patients to schedule appointments
Must have efficient analytical skills and computer literacy to manage tasks well. Strong medical terminology and EHR
Liaison for the clinicians and work directly with patients to schedule appointments check-in/out administrative duties as assigned
Provide MA support to include vital screening requests when needed.
Responsible for maintaining EHR database confirming appointments printing documents for visits and ensuring patient completes them.
Resolve conflicts in the best possible manner and handle phone calls accordingly
Responsible for providing both check-in/out and MA services.
The Administrative Clinical Lead handles all Cooper 365 phone matters.
ALL recertifications referrals and prior authorizations to be completed
Develop the processes to run and manage efficiently.
Resolve conflicts in the best possible manner.
Should also demonstrate leadership and team-building skills.
Obtain and verify personal demographic and financial information for each patient and enter all necessary information into the practice management system
Delivers an exceptional experience to patients customers and physicians/clinicians in a consistent and timely manner.
Oversee all scanning of documents CDL physicals and management of medication samples. Processing all new patient contracts and questions
Responsible to ensure all paperwork is aligned to make sure collections are consistent in terms of monthly/semi-annually and/or annually based on agreements.
Excellent escalation skills in handling customer complaints independently and assist clinicians with patient escalations.
All other duties as assigned

High School Diploma

Medical Assistant Certification Required

BLS American Heart Association