Catholic Community Foundation Foundation Services Manager

Foundation Services Manager

Reports to: Chief Executive Officer
Status: Full-time exempt*
Location: 334 E. Berry St. Fort Wayne IN 46802
Schedule: MondayFriday 8:00 a.m.4:30 p.m. with occasional evening or weekend availability for Foundation events or meetings.*

*While this position is designed as a full-time onsite role we recognize that strong candidates may have individual scheduling needs. If you believe you are an excellent fit we encourage you to apply. The Foundation is open to discussing reasonable arrangements that support both the needs of the role and candidate which for the Foundation Services Manager could include less than full-time status and/or remote or hybrid work location for the right candidate.

TO APPLY
Submit an application cover letter résumé and salary expectations by Sunday October 11 2026.

Applications received by October 11 will receive priority consideration. Initial interviews are expected to begin the week of October 12. The Foundation may continue reviewing applications until the position is filled. If you have questions about the role before applying contact Mackenzie Ritchie at .

ABOUT THE FOUNDATION
The Catholic Community Foundation of Northeast Indiana supports the Catholic Churchs spiritual educational and charitable ministries throughout the Diocese of Fort Wayne-South Bend. We manage more than $80 million in charitable assets across 300 funds and grant nearly $3 million annually to Catholic parishes schools and ministries in 14 counties. We are a small mission-driven team committed to integrity gratitude joyful service professionalism reliability and excellence.

THE OPPORTUNITY
The Foundation Services Manager is a new position and combines executive support Board and committee coordination project management relationship coordination and emerging grantmaking administration. This position provides timely organized and responsive support to the CEO Board committees grantees and fund beneficiaries. The Foundation is governed by a 20-member Board representing communities across 14 counties and supported by six Board committees. During the first year the successful candidate will work with the CEO Director of Community Outreach and Director of Communications to establish practical systems and gradually assume responsibility for Board and committee support relationship coordination for approximately 85100 fund beneficiaries and partners and competitive grantmaking administration. We seek a thoughtful adaptable professional who enjoys building structure responding to evolving priorities and collaborating closely with a small team.

KEY RESPONSIBILITIES

Executive Board & Committee Support

• Provide executive support to the CEO including calendar management scheduling inquiry and correspondence triage meeting/travel logistics briefing materials and follow-up on assigned priorities.
• During the first year partner with Foundation colleagues to assume primary coordination of Board and committee operations.
• Maintain Board and committee calendars notices RSVPs agenda and packet timelines meeting logistics draft minutes action trackers and follow-through.
• Serve as staff liaison to the Grants & Impact Committee.

Relationship Coordination & Foundation Service

• Serve as a responsive first point of contact and maintain relationship records outreach cadence fund awareness next steps and appropriate issue escalation for approximately 85100 grantees and Foundation partners.
• Coordinate timely engagement with partners for the CEO or appropriate Foundation colleague.
• Coordinate Foundation participation in parish school ministry and partner meetings.
• Manage scheduling invitations attendance logistics briefings and follow-up for such meetings.
• Track and share useful relationship intelligence including leadership changes fund questions impact story opportunities emerging needs and potential donor or professional connections.
• Document and appropriately escalate fund purpose beneficiary distribution agreement and relationship concerns.

Project & Event Coordination

• Partner with the CEO and team to establish project management and Board-portal tools.
• Maintain clear priorities owners deadlines secure document distribution meeting follow-up and cross-functional accountability.
• Support Foundation-hosted events through invitations RSVPs logistics materials onsite support and follow-up. Currently these events include Masses for Magnificat Society members and an annual planned giving event supporting the Foundations Seminarian Education endowment fund.

Emerging Competitive Grantmaking

• In partnership with the Director of Communications during the transition gradually assume administration of the Foundations emerging competitive grantmaking process utilizing Foundant Grant Lifecycle Manager.
• Coordinate grant cycles applications applicant support review workflow scoring materials award tracking reporting and grantee follow-up.

WHAT SUCCESS LOOKS LIKE
Within the first year the Foundation Services Manager will help establish:

• Reliable scheduling timely materials organized meetings draft minutes and action follow-through for the CEO Board and committees.
• Prompt routing and follow-through for parish school ministry grantee and partner requests.
• Strong team coordination and documented tiered relationship management with clear next steps for approximately 85100 grantees and ministry partners.
• A shared system for CEO priorities projects owners due dates and action items that supports warm responsive service.
• During the transition a clear timely applicant-friendly competitive grantmaking workflow with complete records review materials reliable reporting and responsive grantee follow-up.

QUALIFICATIONS
Required

• Bachelors degree or an equivalent combination of education and relevant experience.
• Three or more years of progressively responsible experience in executive support project or nonprofit administration grants relationship/client service or event/meeting coordination.
• Exceptional organization judgment and attention to detail; ability to manage multiple calendars deadlines projects meetings and follow-up commitments.
• Ability to build or improve systems adapt to shifting priorities and bring clarity and follow-through to a new or evolving role.
• Strong written and verbal communication skills and the ability to work professionally with Board members donors fundholders grantees applicants parish/school leaders and community partners.
• Proficiency with Microsoft 365 including Outlook Word Excel and PowerPoint; comfort learning cloud-based systems databases online application platforms and reporting tools.
• Exceptional discretion professionalism tact and sound judgment in handling confidential information sensitive relationships and CEO/Board matters.
• Commitment to the Catholic mission of the Foundation and willingness to live professional and personal life in accordance with the doctrines and moral teachings of the Roman Catholic Church.
• Successful completion of required criminal background checks and possession of a valid drivers license.

Preferred

• Experience with executive and Board support; preparing meeting packets drafting minutes managing actions coordinating travel/events or supporting senior leaders and volunteers.
• Experience using work management tools (such as Asana Trello or Microsoft Planner) and/or Board portals (such as Boardable BoardEffect or similar platforms) to coordinate priorities deadlines meetings secure materials and follow-through.
• Experience with grants administration grantee relationship management nonprofit programs community foundations parish/school/ministry administration or related Catholic ministry work.
• Experience using Foundant Grant Lifecycle Manager CommunitySuite or comparable grantmaking CRM or constituent management systems.

WHAT WE VALUE
We seek a person of integrity service maturity and sound judgment who is highly organized warm responsive and able to keep many relationships meetings timelines and commitments moving at once. The right candidate is highly adaptable and flexible remains calm when priorities shift and brings initiative and practical problem-solving to a new and evolving role. They are the consummate professional who handles confidential information sensitive relationships and CEO/Board matters with discretion tact and excellent judgment. They communicate clearly and respectfully follow through reliably and are energized by helping establish the systems and rhythms that will support the Foundations next stage of growth.

WHAT WE OFFER
Medical dental and vision coverage
403(b) retirement plan with employer match
Generous paid time off and paid holidays
Life and disability insurance
Professional development and a supportive faith-centered workplace

Required Experience:

Manager