Catering and Events Coordinator

Duties and Responsibilities
Support the successful execution of the universitys overall vision for catering and events.
Provide administrative support for the Catering & Events team in a fast-paced high-volume environment.
Manage event details and maintain the event change log ensuring event information order sheets calendars and updates are communicated accurately and in a timely manner.
Maintain event information in catering and event management software systems.
Plan and prioritize multiple projects and daily work assignments to meet deadlines.
Manage event billing by creating maintaining and sending invoices and supporting timely payment collection.
Serve as the procurement requester by processing vendor payments and maintaining related documentation.
Process invoices and maintain inventory information within Campus Dinings menu management system.
Build and maintain catering menus within the catering platform making updates based on seasonal availability and operational needs.
Coordinate rental equipment décor and event props including managing vendor contracts and confirming orders.
Oversee rental deliveries to ensure orders are complete and accurate and resolve issues as needed.
Develop and maintain positive working relationships with vendors and other external event partners.
Coordinate the hiring and scheduling of student employees and contract staff as needed.
Attend events periodically to support operations monitor event success and assist with setup service or breakdown when necessary.
Maintain catering office supply inventory and order supplies as needed.
Create menu cards signage specialty menus and other event materials.
Perform other duties as assigned.

Qualifications
High school diploma is required; a college degree is preferred.
Two to three years (2436 months) of experience in off-site catering restaurant operations specialty events or event planning is required. Experience in event production is preferred.
Strong organizational time management and multitasking skills.
Strong verbal and written communication skills with excellent attention to detail.
Ability to work effectively with a diverse group of clients vendors and colleagues.
Ability to build positive working relationships with customers vendors and staff.
Ability to remain calm and work effectively under pressure.
Knowledge of inventory management purchasing and supplies ordering is preferred.
Ability to gather information prepare reports and maintain accurate records is preferred.
Ability to maintain calendars coordinate schedules and manage multiple priorities.
Strong problem-solving organizational and customer service skills.
Proficiency with Microsoft Office and the ability to learn catering and event management software.