(CASUAL) Program Support Specialist

*** Applicants seeking short-term or part-time work with the University of Hawaii may apply for Casual Hire positions which include administrative professional and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments Casual Hire employees are not eligible for most benefits as provided to regular Board of Regents (BOR) and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for full-time employees and up to 1 calendar year for part-time employees.

Title: (CASUAL) Program Support Specialist
Hiring Unit: Student Affairs/Student Care & Conduct
Position: *** Casual Hire ***
Location: UH Hilo
Date Posted: July 31 2026
Closing Date: August 7 2026
Salary: $26.69/hour
Full time/Part time: Full-time no more than 40 hours/week
Temporary/Permanent: Temporary

Other Conditions: Casual Hire temporary appointment is expected to begin August 2026 or soon thereafter. Not to exceed 89 days for full-time employees.

Duties: Under the Director of Student Care & Conduct provide administrative and operational support for the Basic Needs Program.

1. Maintain accurate electronic and physical filing systems administrative calendars program forms files and standard reports using tracking tools.
2. Collect verify and enter program data spreadsheets and tracking systems. Maintain operational checklists logs and resource materials for program activities.
3. Assist and process student hiring employee/onboarding forms timesheet submission tracking work schedules and related documentation.
4. Assist and serve on campus or system-wide committees including tabling material preparation event setup and distribution of program materials.
5. Monitor supplies and inventory for Basic Needs initiatives as assigned by the Director.
6. Track account balances and support routine budgeting activities by compiling reports spreadsheets and statistical summaries. Prepare purchasing reimbursement and related fiscal forms for review and approval.
7. Manage motor-pool documentation scheduling and safety compliance requirements for approved student drivers. Schedule student shuttle requests using approval transportation resources and logs.
8. Other duties as assigned.

1. Bachelors degree in Business Administration Public Administration Education Social Sciences Human Services Communications or a related field; or an equivalent combination of education and/or professional work experience which provides required education knowledge skills and abilities as indicated.
2. One (1) year of experience in administrative support office operations customer service or program support work.
3. Ability to follow detailed instructions and established procedures.
4. Ability to maintain accurate records and perform routine data entry and reporting tasks.
5. Ability to organize work and manage multiple assigned tasks.
6. Effective written and oral communication skills.
7. Basic proficiency in Microsoft Office Google Workspace Spreadsheets and database systems.
   

1. Experience in higher education nonprofit or public service settings.
2. Experience with budgeting purchasing or financial recordkeeping.
3. Experience collecting data maintaining databases and preparing reports.
4. Experience supporting student employment processes or office operations.
5. Familiarity with University of Hawaii systems policies and procedures.

1. Cover letter explaining how qualifications are met
2. A current Resume
3. Names and contact information (telephone number and email addresses) of at least three professional references
4. Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however original official transcripts will be required prior to employment).

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:

Equal Opportunity Employer / Veterans / Disabled