(CASUAL) Human Resources Support Specialist

*** Applicants seeking short-term or part-time work with the University of Hawaii may apply for Casual Hire positions which include administrative professional and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments Casual Hire employees are not eligible for most benefits as provided to regular Board of Regents (BOR) and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for full-time employees and up to 1 calendar year for part-time employees.

Other Conditions: Casual Hire temporary appointment is expected begin August 2026 or soon thereafter. Not to exceed 89 days.

1. Provides excellent customer service in the administration of all assigned human resources (HR) functions as a key team member of the Human Resources Office for the UH Hilo campus and its satellite locations.
2. Independently performs complex assignments encompassing a wide range of professional HR management responsibilities to ensure compliance consistency and best practices while reinforcing a positive and productive employee relations environment.
3. Serves as point-of-contact for assigned areas of responsibility. Provides guidance resources and training for HR-related matters to supervisors and employees.
4. Responsible for all aspects of position management includingmonitoringpositionvacancies researching and compilingdata forvacancyand other statisticalreports and coordinatingwithUH Hilo leadership to assess recruitment needs and ensure positions are filled in alignment with organizational development and strategic priorities.
5. Independently reviews researches and manages position and personnel action requests involving multiple employee categories classifications intramural and extramural funding sources and appointment types.
6. Advises hiring departments in drafting and preparing position descriptions assigning appropriate compensation and other related position management actions.Ensuresessential functions are clearly delineated and position classifications and job descriptionsare aligned with operationalandorganizationalgoals.
7. Coordinates the full cycle search and hiring process including processing requisitions for recruitment preparing and posting position advertisements screening application materials and organizing evaluating and administering related selection salary placement and hiring actions.
8. Coordinates with the Office of Equal Opportunity to ensure compliance and consistency with established recruitment selection and hiring procedures. Advises search committees and hiring departments on standards and requirements throughout the search process.
9. Monitors facilitates and executes various position and personnel actions in accordance with State and Federal regulations collective bargaining agreements and UH policies and administrative procedures utilizing a human resources information management system (e.g. PeopleSoft) and other personnel payroll and financial database systems and platforms throughout the employment cycle.
10. Maintains and audits official position and personnel files and all related employment records in compliance with State and Federal regulations UH policies and administrative procedures collective bargaining agreements and the State of Hawaii General Records Schedule for the retention and disposition of personnel records.
11. Participates in training and professional development to maintain currency in regulatory requirements emerging trends best practices and professional standards related to HR management in higher education the State of Hawaii and University of Hawaii System.
12. Keeps abreast of State and Federal regulations UH policies and administrative procedures and collective bargaining agreements. Assists HR Director with research interpretation and ensuring consistent implementation.
13. Researches responds to and proactively resolves employee inquiries and concerns regarding benefits compensation terms of employment and other employment matters. Advises HR Director or designee of difficult and unusual issues and provides recommendations.
14. Researches and responds to requests for regular and special employment-related reports and surveys. May be assigned to assist with conducting salary surveys equity reviews and other special projects including compiling and analyzing internal pay and classification data developing standard operating procedures and recommending and/or implementing appropriate actions.
15. Assists HR Director with assessing employee and labor relations issues and problem-solving to encourage resolutions at the lowest possible level. May be assigned to conduct or assist with fact-finding investigations.
16. Other duties as assigned.

1. Possession of a baccalaureate degree in any field and three (3) years of progressively responsible professional experience with responsibilities in one or more functional areas of human resources such as position classification; pay administration; recruitment and examination; personnel and organizational development; employee and labor relations; or equivalent education/training or experience.

1. Knowledge of UH Policies procedures and organizational structure.
2. Knowledge of collective bargaining agreements governing public employment in the State of Hawaii (e.g. HGEA UHPA UPW).
3. Professional work experience with University of Hawaii personnel/payroll/financial database systems (e.g. PeopleSoft KFS NeoGov).
4. Professional work experience with HR responsibilities in a State of Hawaii department and/or post-secondary education setting.
5. Detail oriented and able to prioritize multiple duties with demanding deadlines.

1. Cover letter explaining how qualifications are met
2. Resume
3. Names and contact information (telephone number and email addresses) of at least three(3)professional references
4. Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however original official transcripts will be required prior to employment).

Please do not include any self-identifying photos. Please redact references to Social Security number and birth date on transcript copies. Copy of diplomas will NOT be accepted. Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services Inc. verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant. All requested documents/information become the property of the University. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete.

Note: If you have not applied for a position before using NeoGov you will need to create an account.

Inquiries: Lorena Kauhi

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:

Equal Opportunity Employer / Veterans / Disabled