Career and Technology Education (CTE) Specialist 226 Days (2026-2027)

Job Title:Specialist Wage/HourStatus:Non-Exempt

Job Role:Career and Technology Education (CTE) Funding Source:Local

Pay Grade:PR9

Department/School:Career and Technology

Function:Educational Support

Reports to:DirectorofCTE

HR Date Approved:May2021

HRDateRevised:June 2026

SUMMARY:

Maintains districtwide Career and Technical Education (CTE) data systems and documentation related to industry-based certifications work-based learning experiences state reporting requirements and compliance records. Assists with data entry record maintenance reporting and documentation processes necessary to support Career and Technical Education accountability measures College Career and Military Readiness (CCMR) indicators and state funding requirements.

The essential functions pursuant to the Americans with Disabilities Act may include the characteristic duties and responsibilities noted herein however this list represents examples only and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

• Model KISD core organizational beliefs and values;perform duties effectively and efficiently for the purpose of supportingas well ascontributing to high student achievement.

• Provide program support and service delivery; communicate effectively within and across teamsplusparticipate in cross-functional work groups.

• Maintain a commitment to the District mission; model District expectations through personal leadership and actively support the efforts of others to achieve District goals.

MAJORRESPONSIBILITIES AND DUTIES

Data Entry and Reporting

• Maintain district records related to Career and Technical Education (CTE) programs industry-based certifications (IBCs) work-based learning experiences and accountability indicators.

• Coordinate the collection verification and maintenance of industry-based certification records including student rosters testing records vendor documentation and earned credentials.

• Assist with certification procurement processes including ordering exam vouchers and coordinating testing logistics.

• Maintain districtwide records related to internships and work-based learning programs including training plans contracts employer evaluations hour logs and required documentation.

• Assist with verification and maintenance of Career and Technical Education course coding and state reporting requirements including Service IDs V-Codes certification indicators and other funding-related data elements.

• Support district accountability reporting by maintaining accurate records related to CCMR indicators and CTE performance measures.

• Assist with data validation reporting and documentation requests related to CTE programs.

• Prepare reports and data summaries related to student participation certifications internships work-based learning experiences and program outcomes.

• Maintain organized electronic filing systems for CTE documentation and reporting records.

Communication and Collaboration

• Assist in developing training materials and procedural documents related to CTE data collection certification reporting and work-based learning documentation.

• Provide support to campus personnel regarding certification tracking internship documentation and reporting procedures.

• Attend and participate in department meetings and special events and serve on staff committees as required.

• Utilize effective communication skills; ensure that all interactions with students district personnel parents business partners and community members are supportive courteous and respectful.

Policy Reports and Law

• Maintain confidentiality.

• Develop and maintain systems for retrieval of information in support of all programs; compile maintain file and secure all physical and computerized reports records and other required documents.

• Pursue Professional Development activities for self and assigned staff; ensure that Professional Development activities are aligned with District goals and initiatives and current professional research.

• Comply with all policies operating procedures legal requirements and verbal and written directives.

• Comply with the Professional Code of Ethics and Standard Practices forTexasEducators.

• Follow District safety protocols and emergency procedures.

• Perform other related duties as assigned.

QUALIFICATIONS:

Education/Certification:

• High School Diploma orequivalent

• Associate Degree (preferred)

Experience:

• Three (3) yearsofsuccessful administrative clerical data management or related experience

• Experience in public education environment(preferred)

• Experience with student information systems state reporting or compliance documentation(preferred)

SPECIAL KNOWLEDGE/SKILLS/ABILITIES:

• Proficient skills in keyboarding data entry word processing and file maintenance

• Ability to use software to develop spreadsheets databases reports and presentations

• Ability to maintain accurate records and manage large volumes of data

• Ability to prioritize workflow to address multiple deadlines and compliance requirements

• Ability to multi-task numerous complex administrative activities

• Strong organizational communication and interpersonal skills

• Knowledge of school district organization operations and administrative policies

• Knowledge of Career and Technical Education programs accountability systems and reporting requirements preferred

• Ability to read and comprehend instructions correspondence and memos

• Ability to make independent decisions regarding planning organizing and scheduling

• Excellent public relations organization communication and interpersonal skills

SUPERVISORY RESPONSIBILITIES:

• None

MENTAL/PHYSICAL DEMANDS AND ENVIRONMENTAL FACTORS:

Tools/Equipment Used:

• Standard office equipment including personal computer and peripherals

Posture:

• Prolonged sitting; occasional bending/stooping pushing/pulling and twisting

Motion:

• Repetitive hand motions frequent keyboarding and use of mouse; occasional reaching

Lifting:

• Occasional lightto moderatelifting and carrying (less than44pounds)

Environment:

• Work to be completed on-site from assigned school or building;regular exposure to noise and computer monitors

• No remote work

• Occasional districtwide travel

Mental Demands:

• Work with frequent interruptions; maintain emotional control under stress work; prolonged or irregular hours

Required Experience:

IC