Capital Projects Specialist V

Description of Job Duty:

The Assistant Director of Capital Projects & Planning assists in the leadership administration and operation of the Universitys Capital Projects & Planning Department. The position provides management and oversight of capital improvement renovation infrastructure and facility projects while supporting departmental strategic initiatives campus planning efforts budget development and organizational objectives. The Assistant Director serves as a senior representative of the department and acts on behalf of the Director as assigned.

The Assistant Director is responsible for overseeing project managers and support staff while providing technical leadership and guidance in the planning execution and delivery of the Universitys capital projects. The position assists with departmental planning and administration develops and implements project management standards monitors project performance and coordinates departmental operations to ensure projects are delivered in accordance with University goals State requirements budget constraints and established standards. The Assistant Director works collaboratively with University leadership faculty staff consultants contractors regulatory agencies and state officials to support the Universitys strategic facilities planning and capital development the Directors absence the Assistant Director serves as Acting Director and provides continuity of leadership for the department.

Tennessee Tech is an Equal Opportunity/Affirmative Action employer.

Leadership and Administration

• Assist the Director in the overall leadership management and administration of the Capital Projects & Planning Department.
• Provide direct supervision guidance mentoring and performance management for assigned professional and support staff.
• Establish departmental priorities workloads and project assignments to ensure effective utilization of resources.
• Serve as Acting Director during the Directors absence or as delegated.
• Assist in developing departmental policies procedures standards and operational goals.
• Support strategic planning initiatives and continuous improvement efforts related to project delivery and departmental operations.
• Prepare reports presentations and recommendations for University leadership governing boards and state agencies.

Project and Program Management

• Provide oversight and management of multiple capital maintenance renovation infrastructure and facility projects through all phases of development and implementation.
• Direct and coordinate project programming planning design bidding construction occupancy and closeout activities.
• Oversee project managers and consultants to ensure project objectives schedules budgets and quality standards are achieved.
• Serve as the Universitys representative with architects engineers contractors regulatory agencies and campus stakeholders.
• Review and approve project scopes budgets schedules procurement strategies and consultant recommendations.
• Monitor project performance and implement corrective actions when necessary to address schedule budget or quality concerns.
• Review and approve change orders payment applications contract modifications and construction administration documents.
• Facilitate executive-level project meetings and communicate project status risks and recommendations to university leadership.

Planning and Budget Development

• Assist with development and implementation of the Universitys capital improvement program and long-range facilities planning initiatives.
• Participate in campus master planning facility condition assessments space utilization studies and infrastructure planning efforts.
• Assist in preparing capital budget requests funding strategies project justifications and supporting documentation.
• Evaluate facility improvement needs and develop recommendations for future capital investments.
• Coordinate project prioritization and resource allocation efforts in support of institutional objectives.

Regulatory and Compliance Oversight

• Coordinate project approvals and reporting requirements with the State Building Commission Office of the State Architect Tennessee Higher Education Commission Tennessee Board of Regents and other governing entities.
• Ensure compliance with applicable building codes life safety regulations accessibility requirements environmental regulations and University standards.
• Oversee procurement and contract administration activities in accordance with applicable laws regulations and University policies.
• Ensure accurate maintenance of project records reporting systems and documentation required by University and State agencies.

Technical and Professional Support

• Provide technical expertise regarding facility planning design construction building systems and campus infrastructure.
• Review architectural and engineering documents for compliance with University standards and project objectives.
• Assist in developing and maintaining campus design standards construction guidelines and project management procedures.
• Foster collaborative relationships with campus departments to identify facility needs and develop effective project solutions.

Work is performed in office meetings and construction site environments. Position requires frequent interaction with campus departments consultants contractors and regulatory agencies. Periodic travel throughout campus and attendance at meetings construction sites and governmental agency meetings is required. Occasional lifting climbing and exposure to active construction environments may be necessary.

Typical hours are Monday - Friday 8:00 am - 4:30 pm.

Applicants are required to electronically upload a cover letter resume copy of current license and complete contact information for three references. References will be contacted at a later date. Submission of materials is the applicants responsibility. Applications without all required materials are incomplete and will not be considered.

Salary:

Level P5 Grade 16.

Benefits:

Tennessee Tech offers a competitive benefits package. Benefits include the accumulation of two vacation days per month and one sick leave day per month and thirteen University holidays. Other benefits include medical and life insurance (shared cost with the university) retirement optional 401k and educational benefits.

Bachelors degree from an accredited intuition with 10 years of related experience or a masters degree with 8 years of related professional experience.

• Professional registration as an Architect Professional Engineer or Interior Designer.
• Experience in higher education government or public-sector facilities management and capital project delivery.
• Experience with Tennessee State Building Commission procedures public procurement requirements and state-funded capital projects.
• Certification as a Project Management Professional (PMP) Certified Construction Manager (CCM) Facilities Management Professional (FMP) or similar credential.
• Experience with campus master planning and capital budget development.
• Experience with facilities management project management and capital planning software systems.