Capital Projects Coordinator

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Position Details

Position Title:
Capital Projects Coordinator

Position Type:
Staff

Location:
Moorhead

Employment Type:
Administrative Exempt

Benefit Eligible:
Yes

General Employment Period:
May 1 - April 30

General Work Schedule (days of week):
Monday through Friday

General shift hours:
7:30 - 4:30

Job Summary:

About the Role

The Capital Project Coordinator serves as thecolleges primary day-to-day representative for capital construction projectsensuring successful execution from planning through closeout. This roletranslates strategic direction into action by coordinating architectscontractors and campus stakeholders while managing schedules budgets andproject communication. Working closely with the Associate VP this positionenables leadership to focus on long-term strategy by taking ownership ofproject delivery resolving issues in real time and driving projects forwardwith accountability clarity and minimal disruption to campus operations.

What Youll Do

1. Owners Representative / Project ExecutionLeadership (80%)
   
   1. Serve as the colleges day-to-day owners representative across multiple capital projects
   2. Translate leadership vision and project intent into clear executable plans with architects engineers and contractors
   3. Lead weekly construction meetings track decisions and drive follow-up actions to closure
   4. Coordinate and align contractors vendors and consultants to maintain schedule scope and budget
   5. Act as the primary coordination point between facilities campus stakeholders and project teams
   6. Manage project communication flowensure the right people are informed at the right time (issues risks changes)
   7. Monitor field progress and proactively address schedule risks conflicts and resource gaps
   8. Drive accountability for quality safety and adherence to contract documents
   9. Review and manage change orders identifying cost/scope impacts and recommending action
   10. Track and verify pay applications and project costs against approved budgets
   11. Maintain organized project documentation (logs decisions RFIs submittals meeting notes)
   12. Coordinate campus impacts (access shutdowns interruptions) to minimize disruption to operations
   13. Lead project closeout activities including punch list completion turnover documentation and warranty tracking
2. Project Planning / Pre-Construction Support (15%)
   1. Support AVP in project formation scope definition and early planning efforts
   2. Provide input on constructability sequencing and campus integration risks
   3. Assist in developing project budgets and high-level schedules
   4. Coordinate early engagement with stakeholders and user groups to refine project requirements
   5. Support the preparation of bid packages and contractor selection processes
   6. Ensure alignment with campus standards and long-term master planning priorities
3. Campus Coordination & StakeholderEngagement (5%)
   1. Lead coordination with campus departments affected by construction activities
   2. Translate project details into clear practical impacts for non-technical stakeholders
   3. Facilitate project-specific stakeholder meetings focused on operational details and readiness
   4. Ensure projects reflect functional needs of end users while staying aligned to scope and budget

Minimum Qualifications:

• Bachelors degree in construction management engineering architecturefacilities management or related field
• 3 years ofexperience managing or coordinating construction or capitalprojects
• Demonstrated experience coordinating architects contractors and vendors across multiple projects
• Working knowledge of construction processes project scheduling and budgeting
• Ability to read and interpret construction drawings specifications and contracts
• Experience tracking and managing project costs change orders and pay applications
• Strongproject management skills with ability to prioritize organize and drive multipleprojects simultaneously
• Effective communicator with ability to work across technical teams andnon-technical stakeholders
• Proficient in standard tools (Excel project tracking software documentmanagement systems)
• Ability to identify issues early and drive resolution without constantsupervision

Preferred Qualifications:

1. Experience serving as an owners representative or in a similarclient-side project role
2. Experience in higher education institutional or campus-basedenvironments
3. Experience managing multiple concurrent projects at different stages (planning construction closeout)
4. Knowledge of building systems code compliance and life-cycleconsiderations
5. Strongability to translate design intent into practical operational outcomes

• Health Insurance
• Health Savings Account
• Flexible Spending Account
• Vision Insurance
• Dental Insurance
• Preventative Chiropractic Program
• Retirement Plan
• Long-Term Disability Insurance (full-time only)
• Life Insurance (full-time only)
• 13 Paid holidays including the time off between Christmas and New Years
• MN Paid Family and Medical Leave
• Up to 100% tuition with discounts and scholarships for yourself and dependents at Concordia College and Concordia Language Villages
• Up to 50% tuition discount for dependents with Oak Grove Lutheran Schools
• Up to 100% tuition discounts for dependents with participating partners: CIC-TEP ELCA schools and Tuition Exchange Inc.
• Extras: access to athletic facilities library fitness classes athletic events theatre events purchase dining on campus free MATbus rides
• Salary 68200.00 - 86600.00USDHourly Wage

The final salary will be determined based on factors such as education experience skills certifications and alignment with the positions requirements. Other considerations may include internal equity and market conditions.

Employment Contingencies:
Background Check

Special Instructions to Applicants:

Documents Needed to Apply

• Required Documents
  • Resume/Curriculum Vitae
  • Cover Letter
  • List of References: Contact information for at least three professional references (name title organization email and phone number)
• Optional Documents
  
  • Licensure
  • Certification
  • Training
  • Other

Nondiscrimination Statement

Concordia College does not discriminate against any employee or applicant for employment on the basis of race color creed sex religion national origin age veteran status disability genetic information sexual orientation gender identity marital status familial status public assistance status membership or activity in a local human rights commission or any other legally protected status. The College is committed to providing equal opportunity in employment and fostering an inclusive and respectful environment for all. Reasonable accommodations are available to qualified individuals with disabilities throughout the recruitment process.

Inquiries regarding this policy may be directed to the Office of Human Resources Concordia College 901 8th Street South Moorhead MN 56562 .

Required Experience:

IC