Campus Secretary

Job Title:Secretary Wage/Hour Status: Non-Exempt

Job Role:Campus Funding Source: Local

(Elementary/Intermediate/Middle/Keller Compass) Pay Grade:PR6

Department/School:Campus Assigned

Function:Educational Support

Reports to:Campus Principal HR Date Approved:September2006

HRDateRevised:February 2024

SUMMARY:

Thecampussecretarysroleis multifaceted involving both administrative tasks and interpersonalcommunicationcontributingsignificantly to the efficient functioning of the school environment.

Under the supervision of the Principal provides support to thePrincipal in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information for the Principal; provides support by planning organizing supervising and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.

The essential functions pursuant to the Americans with Disabilities Act may include the characteristic duties and responsibilities noted herein however this list represents examples only and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

• Model KISD core organizational beliefs and values;perform duties effectively and efficiently for the purpose of supporting and contributing to high student achievement.

• Provide program support and service delivery; communicate effectively within and across teams and participate in cross-functional work groups.

• Maintain a commitment to theDistrictmission; model District expectations through personal leadership and actively support the efforts of others to achieve District goals.

MAJORRESPONSIBILITIES AND DUTIES

Office Management

• Coordinates and organizes office activities ensuring efficient communication and information flow for thePrincipal.

• Handles routine issues and emergencies related to employees and students making independent or collaborative decisions.

• Maintains confidentiality of sensitive and personal information.

• Provides training and work direction to assigned office personnel.

• Updates absence and timesheet information for staff.

• Serves as a majorinformation resource and liaison between schools departments and theDistrictoffice.

• Communicates with personnel andcommunityto exchange information and resolve issues.

• Receives and greets visitors screens correspondence and manages telephone calls for the administrator and staff.

Financial Duties and Record Keeping

• Prepares and submits purchase orders work orders and reimbursement requests.

• Handles assigned financial duties maintains school budgets and manages site accounts.

• Compiles information and maintains records and reports related to assigned activities.

• Inputs data into the system ensuring accuracy.

• Manages confidential files including student personnel and payroll records.

Secretarial Work and Support to the Principal

• Performs secretarial tasks such as typing word processing proofreading filing and recording information.

• Provides guidance and direction to other school personnel as needed.

• Composes correspondence independently or with general instruction.

• Acts as a liaison with various constituents including students parents staff and visitors.

• Ensure that all interactions with studentsDistrict personnel and parents are supportive courteous and respectful.

• Perform other duties as assigned by the Campus Principal

Policy Reports and Law

• Maintain confidentiality.

• Develop and maintain systems for retrieval of information in support of all programs; compile maintain file and secure all physical and computerized reports records and other required documents.

• Pursue Professional Development activities for self and assigned staff; ensure that Professional Development activities are aligned with District goals and initiatives and current professional research.

• Comply with all policies operating procedures legal requirements and verbal and written directives.

• Comply with the Professional Code of Ethics and Standard Practices forTexasEducators.

• Follow District safety protocols and emergency procedures.

• Perform other related duties as assigned.

QUALIFICATIONS:

Education/Certification:

• High School Diploma orequivalent

Experience:

• Three (3) yearssuccessful clerical experience

• Experience ina publiceducational environment (preferred)

For positions funded by Title monies or for positions at campuses identified as a campus-wide Title campus the following additional qualifications apply:

• Associatesdegree two years of study at an institute of higher learning or have met formal academicassessment required by No Child Left Behind Act.

• Valid Texas Educational Aide Certificate

SPECIAL KNOWLEGDGE/SKILLS/ABILITIES:

• Ability to be self-motivated andself-directed

• Ability to use software to develop spreadsheets databases and do wordprocessing

• Ability to maintain accurate and auditablerecords

• Knowledge of basic accounting principles

• Ability to operate multi-line phonesystem

• Effective public relations organization communication and interpersonal skills

• Ability to read; understand and follow detailed written and verbalinstructions

• Ability to speak read and understandEnglish

• Ability to effectively present information in one-on-one situations

• Proficient in keyboardingand file maintenance

SUPERVISORY RESPONSIBILITES:

• None

MENTAL/PHYSICAL DEMANDS AND ENVIRONMENTAL FACTORS:

Tools/Equipment Used:

• Standard office equipment including personal computer andperipherals

Posture:

• Prolonged sitting; occasional bending/stooping pushing/pulling andtwisting

Motion:

• Repetitive hand motions frequentkeyboardingand use of mouse; occasional reaching

Lifting:

• Occasional light lifting and carrying (less than 15 pounds)

Environment:

• Regular exposure to noise and computer monitors

• Work to be completed on-site from assigned school orbuilding

• No remote work

Mental Demands:

• Work with frequent interruptions; maintain emotional control under stresswork; prolonged or irregularhours

Required Experience:

Junior IC