Business Operations Coordinator III, Fleet

Job Description:

Joining The American Red Cross is like nothing else its as much something you feel as something you do. You become a vital part of the worlds largest humanitarian network. Joining a team of welcoming individuals who are exceptional yet unassuming. Diverse yet uncompromising in unity. You grow your career within a movement that matters where success is measured in people helped communities made whole and individuals equipped to never stop changing lives and situations for the better.

We are seeking a Full Time Business Operations Coordinator III Fleet to support the Northwest Region. Reporting to the Chief Operating Officer the Business Operations Coordinator III Fleet supervises the daily operation of American Red Cross vehicles used in delivery of both our Biomedical and Humanitarian Services programs. This includes supervision of volunteers who will assist with dailytransactional responsibilities. Oversees repairs and preventive maintenance oversight and assigning of driver authorizations for all business units and assists with investigation when anomalies arise related to maintenance fuel use or collision incidents. Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal State and local regulations.

This role is not eligible for relocation assistance. Preferred schedule is reporting to the Seattle regional office two days per week.

PAY INFORMATION:

The salary range for this position is(Washington State): $25.38$27/hr.

Note that American Red Cross salaries are aligned to the specific geographic location in which the work is primarily performed. Other factors that may be used todetermineyour actual salary may include your specific skills how many years of experience youhaveandcomparisonto other employees already in this role.

WHERE YOUR CAREER IS A FORCE GOOD (Key Responsibilities):

• Fleet/Asset Management Oversight: Coordinates fleet activity in regard to maintenance and repair. Approves and ensures repairs are completed according to standard process and following organizational policy. Ensures that appropriate systems are used to pay vendors in a timely fashion. Develops and maintains relationships with vendors as appropriate in each of our sites hosting fleet assets. Acts to reliably ensure that all vehicle documentation (registration insurance etc) is current for all vehicles. Obtains proposals where necessary for potential new vendors. Is primary liaison with other sectors for shared vehicles/assets. Analyzes risk management system with current values/status as appropriate.

• Volunteer Supervision and Coordination: Provides direction and training to volunteers to handle the administrative transactions necessary for the business ensuring that their efforts are well-coordinated with the strategic business goals. Evaluates volunteer performance. Plans work schedules assigns or delegates work daily.

• Staff Driving Authorization: Acts as primary liaison for all American Red Cross staff in the Northwest Region seeking Authorized Driver status confirming that applicants meet criteria and ensuring that they receive appropriate credentials and instruction on how to safely operate and fuel American Red Cross vehicles.

• Data Auditing: Performs regular assessments of authorized driver records assists with investigation into collision and fraud incidents related to vehicles. Provides and analyzes information/data needed for developing Business Plans for fleet transactions such as inventory adjustments unit replacements and inventory repositioning.

WHAT YOU NEED TO SUCCEED (Minimum Qualifications):

• Education: High School or equivalentrequired. Associates degree in Accounting Business or Public Administration preferred.

• Experience: Minimum 5 years of financial or facilities business operations/administrative experience in community organizations government agencies non-profit business or equivalent combination of education and related experience required. Experience working effectively with volunteers and board members preferred.

• Management Experience: N/A

• Skills & Abilities: Ability to plan prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software including Word Excel PowerPoint and Outlook. Strong knowledge of federal state and local employment laws. Ability to work on a team.

• Travel: Travel is required throughout the Region with some travel outside of Region.

*Combination of candidates education and general experience satisfies requirements so long as the total years equate to descriptions minimum education and general experience years combined (Management experience cannot be substituted).

WHAT WILL GIVE YOU THE COMPETITIVE EDGE (Preferred Qualifications):

• Strong customer service skills

Physical Requirements: Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer applicable software and office equipment for sustained periods of time. May include sitting for long periods of time driving a vehicle and working under challenging conditions.

DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities duties and skills required of personnel so classified.

BENEFITS FOR YOU:

As a mission-based organization we believe our team needs great support to do great work. Our comprehensive package includes:

• Medical Dental Vision plans

• Health Spending Accounts & Flexible Spending Accounts

• PTO: Starting at 15 days a year; based on type of job and tenure

• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays

• 401K with up to 6% match

• Paid Family Leave

• Employee Assistance

• Disability and Insurance: Short Long Term

• Service Awards and recognition

The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected veteran status age or any other characteristic protected by law.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers San Diego Fair Chance Ordinance the California Fair Chance Act and any other applicable state and local laws.

AmeriCorps the federal agency that brings people together through service and its partners the Peace Corps AmeriCorps Alums National Peace Corps Association and the Service Year Alliance launched Employers of National Service to connect national service alumni with opportunities in the Red Cross is proud to be an EONS partner and share our employment opportunities with the network of organizations.

Interested in Volunteering Visit to learn more including our most-needed volunteer positions.

To view the EEOC Summary of Rights click here: Summary of Rights