Business Office Student Assistant Grants & Compliance

Roxbury Community College (RCC) is a public institution of higher education offering associate degrees certificate programs and lifelong learning opportunities to the Greater Boston community. The Department of Education recognized RCC as a Predominantly Black Institution (PBI) and as one of the top 100 community colleges in the country for student outcomes through the Postsecondary Success Recognition Program making it the only community college in Massachusetts with these designations.

RCC offers 24 associate degree programs 6 credit-based certificate programs 13 non-credit professional certification programs 30 lifelong learning and fitness classes and customized incumbent worker training programs. The college hosts hundreds of civic and community events at the Reggie Lewis Track and Athletic Center each year. RCC is committed to providing all learners with the academic and non-academic support required for degree completion and long-term success.

Roxbury Community College is guided by our six core values of Accountability Equity Excellence Honesty Integrity and Respect. RCC is also an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential job functions. The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act requires all institutes of higher education to disclose campus policy statements and crime statistics. Our annual report is available at Description:

Department: Business Office

Position Title: Business Office Student Assistant - Grants & Compliance

Position Level: Level II - Intermediate

Developmental Focus: Apply & Contribute

Wage Tier: Tier II

Economic Mobility Pathway: Pathway 3 - Business Entrepreneurship & Professional Services

Placement Type: Learn & Earn

Location: On Campus - Business Office

Number of Positions: 2

Recommended Hours: Flexible based on academic commitments Business Office needs and Learn & Earn eligibility

Maximum Hours: 18.5 hours per week during the academic semester

Supervisor: Malcolm Mayfield Administrative Services Manager

Position Summary

The Business Office Student Assistant - Grants & Compliance supports structured review inventory and centralization of grant records. Students help improve audit readiness by verifying documentation status identifying gaps and organizing records for permanent staff review and action.

Essential Responsibilities

• Confirm that folders exist for each active grant and contain required supporting documentation.
• Verify that grant contracts are loaded into ContractSafe.
• Assist with centralizing grant records in the Finance Operations SharePoint environment.
• Document what is on file and identify missing or incomplete documentation.
• Produce and maintain a clear gap report of outstanding grant-record items.
• Support development of a master grant inventory including grant codes principal investigator information and documentation status.
• Escalate identified gaps and questions to permanent staff rather than independently resolving compliance issues.

Required Qualifications

• Must be a currently enrolled RCC student who meets Learn & Earn eligibility requirements.
• Must be in good academic and disciplinary standing.
• Interest in administrative business finance grants or operational processes.
• Ability to follow detailed instructions accurately and consistently.
• Collaborative approach to problem-solving and willingness to take direction.
• Ability to maintain confidentiality and appropriately handle sensitive financial vendor and grant information.
• Some prior administrative business finance grants compliance or relevant coursework/experience may be preferred for this intermediate assignment.

Student Learning & Professional Development Outcomes

• Apply intermediate records-management and documentation-review practices.
• Gain experience with grant records audit readiness ContractSafe SharePoint and structured inventories.
• Identify and communicate documentation gaps accurately without exceeding the scope of the student role.
• Strengthen professional judgment organization technology communication and accountability.

Scope Confidentiality & System Access

All work is preparatory in nature. Student employees gather organize document and flag information for permanent staff review. Final reconciliation processing decisions approvals and submissions remain with permanent staff at all times. Students will be briefed on confidentiality requirements related to financial records vendor information and grant documentation and will receive only limited supervised access to systems appropriate to their assigned workstream. Access will be revoked at the conclusion of the placement.

Funding & Scheduling Structure

2 placements are authorized through Learn & Earn. Students may work no more than 18.5 hours per week during the academic semester.

Supervision & Performance

The student reports to Malcolm Mayfield Administrative Services Manager or designated Business Office staff. Students receive role-specific training regular supervision feedback and professional-development opportunities. Performance concerns will be addressed through RCCs progressive intervention process.

Advancement

Strong performers may become candidates for Level III Business Office project-lead operational-documentation workflow or team-coordination opportunities when available.

All applicants must apply online by submitting:

Cover Letter
Resume
Names and contact information for three (3) professional references

Successful applicants will be required to complete a Criminal Offender Record Information (CORI/SORI) request.

After completing all the steps above please go back into the newly created account and double check that your resume and cover letter uploaded as you intended.

Roxbury Community College understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process please contact Pat Noel ADA Coordinator at or

ADA Compliance:

The Massachusetts Board of Higher Education - Roxbury Community College is an Equal Opportunity compliance with the Americans with Disabilities Act The Massachusetts Board of Higher Education - Roxbury Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Roxbury Community College only accepts application materials through our online application system. We are unable to accept application materials through mail email fax or hand delivery. If you do not have access to a computer please contact Human Resources at