Business Office Manager Dining Services

Who We Are:

NEXDINE Hospitalitys family of brands provides dining hospitality fitness center and facility management services to businesses independent schools higher education senior living and hospitals nationwide. We put our people first to deliver finely tailored expertly managed programs. The NEXDINE Experience is responsive transparent and authentic. Learn more at .

Job Details:

Position: Business Office Manager Dining Services (Senior Living)

Location: Dallas TX

Hours: Full Time

Salary: $60000 - $70000/yr (Commensurate with Experience)

Pay Frequency: Weekly Direct Deposit

• What We Offer You:

• Generous Compensation & Benefits Package

• Health Dental & Vision Insurance

• Company-Paid Life Insurance

• 401(k) Savings Plan

• Paid Time Off: Vacation Holiday Sick Time

• Employee Assistance Program (EAP)

• Career Growth Opportunities

• Employee Perks & Rewards

Job Summary:

The Business Office Manager Dining Services supports NEXDINE Hospitalitys Senior Living communities by providing financial oversight administrative leadership and operational support to dining services. This role is responsible for managing spend-downs inventory controls labor budgets scheduling support and catering administration while ensuring compliance with NEXDINE standards and community expectations. The Business Office Manager partners closely with Dining Finance Operations and Community Leadership to drive accountability efficiency and a high-quality resident dining experience.

Essential Functions:

Financial Oversight & Spend Management

• Manage and track monthly food supply and operating spend-downs in alignment with NEXDINE budgets and financial targets

• Monitor purchasing activity invoices and vendor statements to ensure accuracy appropriate coding and timely processing

• Identify cost variances trends and opportunities for improved financial performance

• Support forecasting budget planning and month-end close activities

Inventory Floor Stock & Nourishments

• Track and reconcile floor stock and nourishment inventories ensuring appropriate par levels across care levels (IL AL MC)

• Partner with nursing and community teams to monitor nourishment usage and cost allocation

• Maintain accurate documentation to support survey readiness audits and regulatory compliance

• Assist with inventory counts and variance analysis

Catering & Community Events

• Manage catering and community event requisitions ensuring accurate pricing approvals and documentation

• Coordinate with culinary and operations teams to confirm menus staffing needs and service requirements

• Track internal and external catering revenue and expenses in accordance with NEXDINE standards

• Support marketing resident engagement and prospective resident events through accurate financial tracking

Scheduling & Labor Budget Management

• Support development and maintenance of dining schedules aligned with labor budgets productivity standards and census levels

• Monitor labor hours overtime and premium pay escalating risks or trends to dining leadership

• Assist with payroll review and reconciliation to ensure accuracy and compliance

• Partner with leadership to proactively adjust staffing plans based on occupancy service models and special events

Administrative & Cross-Functional Support

• Maintain departmental records reports and financial documentation in accordance with NEXDINE policies

• Serve as a liaison between Dining Services Finance HR and Community Leadership

• Support onboarding and training of dining leaders on NEXDINE systems ordering platforms and reporting tools

• Participate in surveys audits and internal reviews related to dining operations

Required Education and Experience:

• Associate or bachelors degree in Business Accounting Hospitality Management Healthcare Administration or related field preferred

• 24 years of experience in business office management finance or administrative support within senior living healthcare or hospitality

• Strong understanding of food and supply cost controls labor management and inventory systems

• Proficiency in Microsoft Excel and financial purchasing or labor management systems

• Experience working in a senior living environment preferred

Key Competencies

• Financial acumen and attention to detail

• Strong organizational and time-management skills

• Ability to analyze data and communicate insights clearly

• Collaborative service-driven approach

• Commitment to resident satisfaction quality and compliance