Business Office Assistant

Job description last updated:07/20/2026

Position Summary:The ideal candidate will support the Districts mission and vision and will have the primary responsibility to assist in the processing and payment of all employees salaries wages and benefits paid by the District.They will maintain and record absences for district employees and maintain strict confidentiality regarding information concerning personnel and other administrative matters affecting the District.

District Summary

The William Penn School District is located in southeastern Delaware County and serves approximately 5000 students who reside in Aldan Colwyn Darby East Lansdowne Lansdowne and Yeadon Boroughs. We share a collective vision to educate nurture and empower all students to become career- and/or college-ready.

Key Responsibilities & Essential Duties:

• Assist in the processing of bi-weekly payroll for school district employees.
• Assist in the preparation and submission of bi-weekly direct deposit files and applicable local and federal taxes
• Prepare calculations for bi-weekly timesheets.
• Record and update absences for all district employees.
• Provide timely responses to employees with questions or concerns regarding Payroll or attendance matters.
• Maintain a working knowledge of all employer bargaining unit contracts.
• Remain current on payroll and PSERS regulations.
• Assist in the preparation of W-2 forms for all employees.
• Assist in the calendar and fiscal year-end rollovers.
• Perform other duties as assigned.
• Adaptability to be cross-trained in other Business Office functions.

Knowledge Skills & Abilities:

• Knowledge/awareness of ones own cultural identity and how it influences behavior and a desire to learn about others cultural identities.
• Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff students and patrons of the District.
• Ability to understand and hold oneself and others accountable for promoting and attaining the goals outlined in Focus Forward and Beyond.
• Ability to recognize that each person is a unique individual ev even as we celebrate their group cultural heritage.
• Knowledge of PA Core Standards and Eligible Content.
• Knowledge of Instructional Planning Guides as it relates to the instructional block.
• Knowledge of Digital Curriculum components.
• Ability to courageously lead conversations focused on equity closing opportunity gaps and equal access to technology-infused lessons of rigor.
• Ability to establish and maintain effective working relationships with District staff and administrators students parents or guardians outside agencies and the public in a multi-ethnic multicultural multilingual environment.
• Ability to receive and implement feedback to improve practice and systems.

Required Qualifications:

• Minimum oftwo years of experience in payroll preferably in a K-12 educational environment.
• Demonstrative knowledge of web-based financial software data processing databases and spreadsheets.

Preferred Qualifications:

• Associates degree in a business-related field

Pre-employment Paperwork Requirements:

• Pennsylvania Criminal Background Check FBI Fingerprinting Background Check Pennsylvania Child Abuse Clearance.
• Sexual Misconduct/Abuse Disclosure Release (Act 168) forms.
• School Personnel Health Record and TB test.

Working Conditions & Physical Requirements:

• Work scheduled hours consistently.
• An indoor office environment is subject to frequent interruptions.
• Pushing moving and lifting objects with a light-work strength factor.
• Dexterity of hands and fingers to operate a variety of standard office equipment.
• Clarity of vision at varying distances.
• Verbal auditory and written capabilities to effectively communicate in an articulate manner.
• Sitting and standing for extended periods of time.
• Frequent sitting standing and walking.
• Reaching overhead above the shoulders and horizontally to retrieve and store files and supplies.
• Lifting objects with a strength factor of light work.
• Occasional bending reaching and stretching.
• Occasional kneeling crouching and squatting.
• Occasional pulling and pushing.

Level of Compensation:Starting at $17.32/Hour (per Collective Bargaining Agreement)

Disclaimer:

The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principal functions of this job the scope of responsibility and the level of knowledge and skills typically required but should not be considered an all-inclusive listing of work requirements skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed.

All employment open positions are made available on a nondiscriminatory basis without regard to race color creed religion sexual orientation national origin gender age disability or veteran status.

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include and are not intended to include every possible activity or task performed by every specific employee.

Required Experience:

Junior IC