Business Coordinator

About Us - Values Overview

Department Summary

The University of North Texas Health at Fort Worth is excited to announce the formation of its College of Nursing. Then new college will help address the shortage of nurses in Texas which has the second-fewest nurses per capita in the U.S.

Position Overview

The UNT Health College of Nursing is seeking a Business Coordinator to support the Office of the Dean. This role serves as a key administrative partner to the Deans Office team and provides coordination and operational support across faculty and staff hiring on-boarding and offboarding event planning interview coordination travel and expense processing calendar management and project coordination to ensure efficient and effective operations.

Minimum Qualifications

Bachelors degree and three (3) years of related experience; or any equivalent combination of education and experience.

Knowledge Skills and Abilities

• Excellent communication and interpersonal skills with ability to work collaboratively within an executive or Deans Office environment.
• Ability to work independently determine priorities and make appropriate decisions.
• Strong analytical and problem solving skills.
• Ability to be self sufficient and the ability to work with minimal supervision.
• Attention to detail with strong organizational skills with the ability to manage competing priorities related to hiring timelines events and travel deadlines.
• Ability to coordinate complex processes involving multiple stakeholders including faculty searches candidate interviews and on-boarding schedules.

Job Duties

• Provide day-to-day administrative support for the Deans Office in coordination with the Sr. Executive Assistant.
• Serve as the primary liaison between the College of Nursing Human Resources and faculty affairs coordinating faculty and staff hiring processes including posting positions on-boarding and off-boarding activities documentation and timelines.
• Coordinate faculty and staff search logistics including scheduling candidate interviews preparing interview itineraries arranging meetings and supporting on campus and virtual interview processes.
• Develop and implement office procedures to enhance efficiency.
• Support the College by scheduling rooms and meetings as needed.
• Make travel arrangements and help with travel reports for assigned delegates.
• Develop document and implement office procedures that support efficient office operations onboarding workflows and internal coordination.
• Provide logistical and administrative support for Deans Office led events meetings and special initiatives including planning scheduling space coordination materials preparation and followup.
• Provide back-up administrative support to the Sr. Executive Assistant and help maintain continuity of Deans Office operations during absences or periods of high activity.
• Prepare reports memos letters financial statements and other documents using word processing spreadsheet database or presentation software.
• Perform general office duties such as ordering supplies maintaining records management database systems and performing basic bookkeeping work.
• Prepare agendas and make arrangements for on-campus meetings.
• Greet visitors and determine whether they should be given access to specific individuals. Answer phone calls and direct calls to appropriate parties to take messages.
• Participate in college committees attend meetings and record minutes as needed.
• Other job duties as assigned by supervisor.

Physical Requirements

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Sedentary work that primarily involves sitting/standing.
• Repeating motions that may include the wrists hands and/or fingers.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday to Friday 8:00am-5:00pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit and takes actions to prevent discrimination harassment (including sexual violence domestic violence dating violence and stalking) and retaliation on the basis of race color religion national origin sex age disability genetic information or veteran status in its application employment practices and facilities; nor permits race color national origin religion age disability veteran status or sex discrimination and harassment in its admissions processes and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination harassment and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice file a charge or report or testify assist or participate in a related investigation or proceeding.