Building SecretaryBuilding Clerk Mentor

• Building Secretary and ElementaryClerk Mentor (1 position)
• Internal Clerical Only
• $100 Stipend per person mentored

Position Summary

Serves as a trusted advisor providing a sounding board to day-to-day issues the mentee may experience on-the-job and provide alternate perspectives on issues.

Duties and Responsibilities

(These duties and responsibilities are judged to be essential functions in terms of the Americans With Disabilities Act or ADA)

• Provides District level training to new hires or those on performance plans to ensure consistent district-wide policies and procedures are followed.
• Guides mentees using their knowledge and experience towards growing the individual and helping with their success.
• Observes mentee and provides appropriate and timely constructive feedback.
• Be a resource and point-of-contact for questions and/or concerns for mentee.
• Check-in with mentee periodically to evaluate and address their questions or concerns.
• Encourages the explorations of ideas and learning to mentee.
• Build mentee confidence.

The above statements are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person.

Education Experiences Knowledge Skills and Abilities

(To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Education:

This position requires high school diploma or equivalent.

Experience:

• Currently working as a Elm or MS Building Secretary required plus past experience working as a Building Office Clerk preferred.
• Minimum five (5) years of experience working in that role in the district.
• All performance evaluations must be minimally meets all expectations in all areas for the previous five years.

Knowledge:

• Knowledge of district-wide policies and procedures related to the role they will be mentoring required.
• Knowledge of principles and processes for providing customer services required.
• Knowledge of administrative and clerical procedures and systems such as word processing spreadsheets managing files and records designing forms and other office procedures required.
• Knowledge of the structure and content of the English language including the meaning and spelling of words rules of composition and grammar required.

Abilities:

• Ability to read and interpret district policies guidelines handbook and government regulations required.
• Ability to write routine reports and correspondence required.
• Ability to interpret a variety of instructions furnished in written oral diagram or schedule form required.
• Ability and willingness to learn different software systems required.
• Ability and willingness to work cooperatively with others required.
• Ability to effectively communicate and be a good listener required.
• Ability to read write and communicate effectively in English to perform essential job duties including but not limited to understanding and following safety instructions responding appropriately to emergency situations completing documentation and interacting with English-speaking staff students community and supervisors required.

Skills:

• Good verbal and written communication skills required
• Customer Service Skills required

Mentor Sessions

A minimum of ten (10) hours not to exceed twenty (20) hours of time must be spent between the mentor/mentee during the mentees probationary period.

Evaluation

Mentors will be evaluated by mentees as to their effectiveness in the role in order to continue in the role.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit use hands to finger handle or feel; talk and hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop kneel crouch or crawl. The employee must occasionally lift and/or move up to 30 pounds of files and materials etc. Specific vision abilities required by this job include close vision and ability to adjust focus especially due to concentration on a computer screen and small numbers.

Work Environment

The noise level in the work environment is moderate.

The qualifications listed above are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties of the job.

Title: Clerical Mentor FLSA: Non- Exempt

Reports to: Human Resources Updated: July 2023

It is the policy of Chippewa Valley Schools not to discriminate on the basis of race color sex (including but not limited to sexual orientation gender identity) religion national origin or ancestry age disability height weight genetics or marital status in its programs services activities or employment. Inquiries related to nondiscrimination policies questions concerns or to file a complaint should be directed to: Civil Rights and Title IX Coordinator Director of Human Resources Chippewa Valley Schools Administration 19120 Cass Avenue Clinton Township MI 48038 Phone: Email: / Nondiscrimination inquiries related to disability should be directed to: Section 504 Coordinator Director of Special Services (same address) Phone: Email:.Persons with disabilities needing accommodations for employment must notify Chippewa Valley Schools of their need in writing within 182 days. Civil Rights and Title IX inquiries can also be directed to the Department of Civil Rights at or.

Required Experience:

Junior IC