Building Coordinator

3500 University Avenue houses the Division of Extension as well as select PBS programs. The building has a variety of on-site event spaces which host numerous meetings and events every year. This position will play an important coordinating function for these events and will be the first point of contact for staff community members and visitors from other units on campus or from around the state.

Key roles will include scheduling and management of on-site event spaces and shared meeting rooms (including technology support for both) front desk staffing and customer support functions and facility administrative processes.

• Schedules logistics and secures resources for meetings conferences travel and work unit operations

• Serves as a first point of contact for individuals and groups provides basic organizational information via phone in person and through other communication mediums and routes more complex inquiries to the appropriate entities

• Collects analyzes and prepares various communication materials from established sources utilizing technology mediums

Supports the use of meeting and event spaces by Extension other building occupants community members and UW Madison departments through event scheduling space configuration and technology setup

• Sends receives copies and distributes communications to the appropriate entities according to established policies and procedures under general supervision

Assists in the management and upkeep of 3500 University Avenue

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

The minimum starting Hourly Rate for the position is $25.00 but is negotiable based on experience and qualifications

• Excellent organizational skills and attention to detail
• Flexibility to multitask work with frequent disruptions and adjust to changing schedules is required
• Experience with Microsoft Office Suite
• Demonstrated experience in customer service roles
• Comfortable learning new audio-visual technology

• Familiarity with audio-visual technology
• Experience planning or coordinating events seminars or meetings

We are eager to learn more about how your experience and passion may align with this position. To begin the application process click the apply now button. You will be prompted to upload the following documents:

• Resume
• Letter of Qualifications (cover letter)

Please note when applying there will beonly one attachment field. You must uploadall your documents in the attachment field. Please submit a cover letter referring to your work experience and a resume detailing your educational and professional background as it relates to this position. Your cover letter should communicate your interest in the position and how your skillset aligns with the role. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.Failure to upload all required materials may result in your application not being considered.

For additional guidance and resources on how to tailor your application materials to the job posting please click note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Application Deadline is September 3 2026 at 11:59pm (CDT).

Michele Blakeman (Human Resources)

Rachael Reis (Hiring Manager)

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.