Building Code Administrative Specialist

Job: Building Code Administrative Specialist

Location: Lenexa KS

At GBA we bring vision to life through collaboration craftsmanship and commitment. Our teams are driven by a shared passion for delivering high-quality safe and efficient projects that make an impact in the communities we serve.

Were looking for a Building Code Administrative Specialist to support our Building Code Services team. Working with the Building Code Services Lead youll assist with permit application reviews document processing scheduling coordination and compliance with applicable building codes regulations and municipal requirements. Youll maintain regular client contact regarding schedules project status deliverables and permitting timelines and coordinate with governmental agencies contractors and other stakeholders to support timely permit approvals and code compliance.

Youll also provide administrative support through record-keeping data entry reporting billing coordination and event coordination. This role requires flexibility sound judgment and the ability to adapt to changing priorities new processes and unexpected project needs while maintaining accuracy organization and a positive customer-service approach.

• Review and process permit applications ensuring accuracy completeness and proper documentation.
• Communicate with clients contractors municipal agencies and regulatory partners regarding permit requirements timelines and deliverables.
• Track and manage permit status to support timely submissions approvals and follow-up actions.
• Assist in interpreting and applying local state and federal building code requirements at an administrative support level.
• Attend preliminary plan meetings and project progress meetings to help provide updates and answer permitting logistics questions.
• Prepare reports correspondence and documentation related to permitting inspections and code compliance activities.
• Maintain organized records of permits reviews inspections client communications and related project documents.
• Provide customer service support by responding to inquiries regarding permitting processes submittal requirements and status updates.
• Assist with billing and invoicing on a regular basis as defined by client and project needs.
• Coordinate company events for client appreciation staff networking and business development purposes.
• Perform other duties as assigned.

• Background in accounting administrative assistance permitting or a similar support role.
• Previous experience in permit processing building code enforcement municipal administration or administrative support in a related industry preferred.
• Familiarity with local building codes zoning laws municipalities and permitting procedures preferred.
• Experience working with municipal building departments or third-party code service providers is a plus.
• Proficiency in permit management software and related administrative systems.
• Proficiency in Microsoft Office Suite including Word Excel Outlook and related tools.
• Strong organizational and multitasking skills with the ability to manage multiple permits deadlines and client priorities.
• Comfort adapting to new systems changing priorities and unexpected requests or challenges.
• Experience with Autodesk Forma Build preferred.
• Ability to read and understand construction documents and site plans at a high level.
• Excellent verbal and written communication skills with clients contractors municipal staff and internal teams.
• Ability to analyze schedules and communicate deadlines clearly to support timely project delivery.
• Attention to detail and a strong sense of accuracy in documentation data entry reporting and records management.

• Ability to sit for extended periods while working on a computer.
• Occasional standing walking and lifting files or documents up to 20 lbs.
• Ability to visit job sites when necessary.

• Minimal travel required; rare site visits or client meetings may be necessary.

At GBA youll be part of a team that values integrity safety and innovation. We offer a comprehensive benefits package designed to support you and your family including:

• Medical dental and vision insurance
• Life accident and disability coverage
• 401(k) with company match
• Employee Assistance Program (EAP) and wellness initiatives
• Paid company holidays floating holidays and flexible time off
• Opportunities for training professional growth and advancement

If youre an organized adaptable administrative professional who takes pride in accurate work and responsive customer service wed love to hear from you.

Apply today and build your future with GBA.

At GBA we are an Equal Employment Opportunity Employer promoting diversity in our workforce by including all individuals regardless of age race religion color sex national origin marital status genetic information sexual orientation gender identity gender expression disability veteran status pregnancy status or any other status protected by law.