Building and Events Manager, School of Law

External Applicants:

Please ensure all required documents are ready to upload before beginning your application including your resume cover letter and any additional materials specified in the job description.

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• Navigate to the My Experience application page.

• Locate the Resume/CV document upload section at the bottom of the page.

• Use the Select Files button to upload your cover letter resume and any other required supporting documents. You can select multiple files.

Important Note: The My Experience page is the only opportunity to attach your cover letter resume and supporting documents. You will not be able to modify your application or add attachments after submission.

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A cover letter is required for all positions; optional for facilities campus services and hospitality roles unless otherwise specified.

Job Description Summary

Job Description

Essential Functions:

Building Operations and Facilities Management

• Manage day-to-day operations of the Worrell Professional Center including access maintenance repairs furnishings signage keys supplies and related services.
• Serve as primary Law School liaison with University Facilities Real Estate EHS Security Transportation & Parking and other central departments.
• Monitor facility conditions to identify priorities for maintenance renovations and furnishings; coordinate responses to building disruptions and emergency repairs.

Space Planning and Facility Projects

• Coordinate short- and long-term space planning and utilization for faculty staff students and administrative operations.
• Manage approved office assignments relocations reconfigurations and renovation projects.
• Represent Law School operational needs on construction and facility-improvement projects maintaining timelines and status updates for stakeholders.

Event Operations Scheduling and Guest Logistics

• Manage operational planning execution and logistical support for Law School events including high-profile visits involving University leaders judges and distinguished guests.
• Coordinate event service requirements (tech catering security parking accessibility) with internal and external providers.
• Oversee master calendar scheduling space allocations and conflict resolution.
• Coordinate travel lodging itineraries and hospitality logistics for visiting guests and faculty candidates.

Operational Resources and Administration

• Manage vendors contractors purchasing and resource allocation supporting facilities and events.
• Track service delivery and expenditures to identify cost-effectiveness and efficiency opportunities.
• Maintain operational records inventories and documentation to support budget planning.

Staff Supervision and Service Operations

• Supervise the part-time Events Assistant and part-time Mail Services Coordinator including workload distribution training coaching performance evaluations and oversight of mail and event workflows.

Other Functions:

• Develop and maintain operational procedures workflows and standards aligned with University policies.
• Perform other job-related duties and special projects as assigned by Law School leadership.

Required Education Knowledge Skills Abilities:

• Bachelors degree and 5 years of progressively responsible experience in facilities management event management or operations (or equivalent combination of education and experience).
• Minimum 2 years of experience supervising staff or leading work teams.
• Demonstrated experience coordinating complex operational projects with multi-stakeholder groups vendors and contractors.
• General knowledge of building operations facilities coordination safety protocols and event logistics.
• Strong project management organizational and analytical skills with the ability to manage competing priorities.
• Strong interpersonal and communication skills across diverse academic and professional audiences.
• Ability to exercise sound independent judgment within policy parameters.
• Proficiency with standard office productivity scheduling and project/event management software.
• Valid drivers license and ability to work flexible hours (including occasional evenings/weekends) as operational needs require.

Preferred Education Knowledge Skills Abilities:

• Experience in higher education or a professional school environment.
• Experience with facility renovations space planning or high-profile event coordination.
• Professional certification (CFM CMP PMP or equivalent).
• Familiarity with enterprise software platforms (e.g. Workday EMS Asana).

Accountabilities:

• Scope of Authority: Authorized to resolve routine operational issues scheduling conflicts and service requests within established Law School priorities approved budgets and University policy.
• Resource Management: Responsible for monitoring assigned budgets approving routine purchases and submitting data-driven recommendations for space capital and vendor expenditures.
• Representation: Authorized to act as the primary operational representative for the Law School in university-wide committee meetings and contractor/vendor negotiations.
• Escalation Threshold: Responsible for identifying high-risk facility issues major policy exceptions or unbudgeted expenses and escalating them to the Assistant Dean for Student Affairs.

Physical Requirements & Enviromental Conditions:

• Ability to regularly navigate an office and academic building environment to inspect spaces and support event execution.
• Ability to remain stationary or mobile for extended periods based on event demands.
• Ability to push pull lift and transport event or facility materials weighing up to 30 lbs.
• Primary work occurs indoors; occasional local travel across campus and outdoor work during campus events or facility inspections is required.
• Requires occasional evening/weekend hours and availability for emergency facility responses during severe weather or building disruptions.

Wake Forest University School of Law Statement of Non-Discrimination and Equality of Opportunity:

Wake Forest University School of Law will foster and maintain equality of opportunity for students faculty and staff without discrimination or segregation on the basis of race color ethnicity religion national origin sex gender gender identity or expression sexual orientation age disability genetic information or military status.

Wake Forest University Statement:

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro adherence with applicable laws and as provided by University policies the University prohibits discrimination in its employment practices on the basis of race color religion national origin sex age sexual orientation gender identity and expression genetic information disability and veteran status and encourages qualified candidates across all group demographics to apply.

Additional Job Description

*This position is not eligible forsponsorshipof non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Time Type Requirement

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race color religion national origin sex age sexual orientation gender identity and expression genetic information disability and military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process please contact or .